Allcare Pharmacy Group. Implementation Of Microsoft Dynamics Nav

Transcription

1 Allcare Pharmacy Grup Implementatin Of Micrsft Dynamics Nav Dermt Ryan Finance Directr

2 BACKGROUND ON ALLCARE PHARMACY GROUP Began as Restructuring f the Independent Pharmacy Ownership Scheme IPOS One f the mst cmplicated restructures that tk place in Ireland in the last cuple f years Invlved a whle hst f cmplexities: 220+ cmpanies, 4 Banks, multiple sharehlders Liquidatr, prperty cmpanies in receivership Lng running disputes with c-sharehlders Sld circa 45 pharmacies Acquired Liquidatrs Interest in the remaining 58 2

3 PRIORITIES ON TAKEOVER Identify What We Had Develp An effective Business Supprt Team Sales Develpment/Margin Enhancement Imprving Retail Standards Imprve Cmpliance Build A Rbust Technlgy Platfrm Integrate Dispensing with EPOS Integrate With Head Office & Finance Strng Central Finance Team Transfer The Maintenance Of Prime Bks Of Entry Reduce Reprting Timelines Add Value Operatinally 3

4 WHAT WE HAD Variety f Dispensing & Eps Systems Independent Prduct Files 190,000 SKU s Each Pharmacy Purchasing Independently 1,300 Suppliers 12,500 Purchase Invices Per Mnth Independent Pricing Plicy In Each Lcatin Little r N KPI Reprting Cash Cntrls & Reprting Nt Centralised Cmplicated Crprate Structure 4

5 CORPORATE STRUCTURE 5

6 BUILDING A ROBUST TECHNOLOGY PLATFORM Business Centrally Managed & Cntrlled Using Infrmatin and prcesses in an ERP; A Cmmn Dispensary & EPOS System One Central Prduct File Single Shared Supplier List Central Buying Pharmacies Supplied frm Uniphar Distributin Centre Minimal List f ther suppliers Interface Frm Pharmacy t ERP Flexible Financial Reprting Tl 6

7 SYSTEM OVERVIEW 7

8 DEFINING OUR BUSINESS PROCESS 8

9 WHY DYNAMICS NAV? Integratin with Pharmacy Systems Dimensins Within Dynamics NAV Is Very Pwerful Implement Quickly Jet Reprts Relatively Cst Effective PrStrategy Clman Listened & Understd Our Requirements Impressive Team Strng Track Recrd 9

10 KEY STEPS TO GO LIVE McLernns Had T Build Head Office Functin Centrally Cntrl Prduct File Selling Price Net Net Pricing Cntrlled Centrally Rll Out McLernns Hardware & Sftware Int Every Pharmacy Build Interface Between McLernns Head Office & Dynamics NAV Agree Key Rules On Interface Testing Of Interface Migratin Of Data Frm Twinfield Phased Rll Out Thrughut January

11 CHALLENGES TO GO LIVE Perid t g live was very shrt Hardware Rll Out McLernns Had t Build Head Office Functinality First Interface & Mapping Built Migratin f Data Financial Year End 3 Way Implementatin Dispensing Is Cmplex Vlume Of Data Thrugh Interface G Live & Opening Stck Csts Reprting Fr 160 Entities 11

12 WHERE ARE WE TODAY Live Sales & Margin Data Cash Cntrlled Centrally & Aut Bank Rec s Payrll Integratin with Nav Full Integratin T Accunts Shp Debtrs & Claims Leakage Cntrlled Centrally 5 Accunts Payable Ledgers Rather than 65 12

13 HUGE CHANGE WITHIN FINANCE FUNCTION Built New Rles Arund Dynamics Nav Reduced Head Cunt By 10 Reprting Timelines Reduced By 25 Days Able T Predict Mre Accurately Greater Cntrl-Adding Mre Value Operatinally Reduced Csts 13

14 COST SAVINGS ACHIEVED Year One Savings ERP Prject,000 Finance Team Payrll 330 Reductin Audit Fees 130 Reductin Claims Leakage 250 Imprved Margin 500 Ttal Savings 1,210 14

15 PHASE 2 Imprving The Supply Chain- Central Distributin Reducing Vlume Of Purchase Invices SAP Interface With Uniphar Aut Purchase Matching Push Replenishment Of Orders Frm Dynamics NAV Live Stck Frnt Of Cunter Fixed Asset Register 15