Web-based Software Solutions

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1 Web-based Sftware Slutins Clud r Server-based platfrms Financial Management General Ledger Accunts Payable Accunts Receivable Payrll Prject Csting * : Multi-Currency/Cmpany Budgeting Fixed Assets Sale Tax Recnciliatin Cnslidated Financial statements Lcatin/Divisin Reprting Currency cnversin n Financial statements Supply Chain Management Order Entry Invicing Purchasing Inventry Cntrl EDI * BOM/Prductin* Warehuse Management* Pint-f-Sale* : Multi Warehuse Lcatins Allw fr Drp Shipments Back Order Tracking Autmatic Inventry Replenishment Qute t Order t Invice Custmizable Dashbards Credit Card Integratin Lt, Serial and Expiratin Prduct Cntrl Cmplete EDI Fulfillments * Optinal, nt included in base System RSA ebusiness Slutins uses a prprietary design t prvide yu with all the advantages f the Internet yet gives yu the added cntrl ver yur data and its security. RSA is a cmplete turnkey slutin, where we take care f the hardware and sftware cnfiguratin. Find a pwer utlet, plug in a netwrk cable, pint t a web brwser and yu are up and running with minimal IT resurces. Want t start with smething a little smaller while leaving the upgrade ptin pen. Sign-up fr ur RSA-ON-DEMAND, a clud-based applicatin that has the same features as its bigger brther. RSA becmes yur ONE data and sftware surce fr all yur Financials and Supply Chain Management. N mre messy integratin between multiple IT systems. Bilingual user screens. Easy t integrate with ther applicatins, using standard Excel imprt/exprts Ability t manage multiple glbal/branch lcatins Full real-time financial management Anytime, Secure access t yur infrmatin anywhere there is an Internet cnnectin Available as either a hsted r nsite slutin Website/ecmmerce integratin Reduced wnership csts (n wrk statins t upgrade) RSA is built n a cre f "pen-surce" "LAMP" (Linux, Apache, MySQL, Php) technlgy that pwers many f the mst successful websites n the Internet tday. RSA sits behind yur secure firewall. N mre wrries abut data integrity r wh is hsting r viewing yur data. Yu have the cntrl and the peace f mind that yur data is in gd hands - yurs. Allw staff t securely access data anywhere there is an Internet cnnectin. RSA Sftware ( Canada Inc) is a cmpany with a 20 year histry f develping Enterprise class business slutins. September Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

2 Web-based Sftware Slutins Clud r Server-based platfrms Key Dcument Imaging Streamlined Data Entry Reprting Analysis Integrated Business Slutin Revenue Recgnitin Custmizatin Imprved Cash Flw Expandability Internal Security Cntrls RSA supprts a n paper envirnment Scan dcuments directly t Qutes, Sales Orders, Purchase rders and Invices N lnger lse valuable time searching fr a piece f paper Enter data nce and access it anywhere, anytime All infrmatin is autmatically updated right dwn t the financial level Drill dwn and view riginal transactin dcuments Custmize ver 100 available business reprts Analyze custmers, grups, vendrs, prducts, sales departments, prduct categries, territries, sales reps and mre Exprt data directly t Excel Cmplete business prcess frm qutes t rders t invices t Accunts Receivable t General Ledger Real-time financial and inventry updates Grup sales by specific business units and currency Prperly reverse sales fr credits and refunds Track revenue dwn t the prduct level Imprt data directly int RSA Screens based n user s language Dcuments based n custmer s and vendr s language Mnitr unpaid invices and reminders Refund verpayments r apply amunt t future invices Track and recrd all cllectin effrts Multiple cmpanies, currencies, lcatins and warehuses Lt cntrl, prduct expiratin and serialized inventry EDI prcessing and fulfillments Cntrl users with a grup based access levels Set user-defined access t mdules, prcedures and recrd infrmatin Track all transactinal edits Mntréal Trnt September Specificatins are subject t change withut ntice. Cpyright All rights reserved.

3 Web-based Sftware Slutins Clud r Server-based platfrms Custmer Maintenance Prvides access t all custmer infrmatin, including A/R Aging, Qutes, Sales Orders, Invices, Prducts rdered and sld, A/R Adjustments, Payments Received, Special Discunt Pricing and Custmer Relatinship/Cllectin Cmments. Additinal Custmer currency and Sales tax cnfiguratin Keep back rders determined at custmer level Multiple cntacts per custmer Credit cntrl with limits, finance charges and credit hld Custmer preference fr printed r ed dcuments Separate Sales Manager, Sales Rep and Custmer service agent per custmer Accunts can be flagged as a Lead r inactive Multiple ship t lcatins per custmer Rute management with ruting pririty Pricing and discunts by custmer, prduct grup r individual prduct Individual custmer pricing matrix All dcuments printed in language f custmer September Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

4 Web-based Sftware Slutins Clud r Server-based platfrms Vendr Maintenance Prvides access t all vendr infrmatin, including A/P Aging, Check issued, Purchase Orders, Prducts purchased, Accunts Payable, Invices, A/P Adjustments, Payments and Cmments. Additinal Vendr currency and Sales tax cnfiguratin. Multiple cntacts per vendr. Vendr currency and Sales tax cnfiguratin Setup GL accunt fr default expense psting Preferred delivery warehuse per vendr Separate remit t address Cnfigure vendr t be paid by check r EFT Separate supplier and manufacturer fr each prduct Preferred shipping selectin per vendr Stre vendr bank accunt inf fr direct payments September Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

5 Web-based Sftware Slutins Clud r Server-based platfrms Prduct Maintenance Prvides access t all prduct infrmatin that is crucial fr prper real-time inventry cntrl, including On-Hand Summary/Details (by lcatin/bin/lt/serial), Stck Transfers, Sales Orders, Purchase Order and Invices (detailed and summarized). RSA can manage many different prduct types, which include : Inventry prducts, Nn-stck items, Special rder items, Lt numbers, Lt numbers with Expiratin, Serial Numbers, Services, Raw Materials, Labr, Rebates, Kits made fr Stck, Kits Made t Order, Office Supplies. Additinal Search by prduct number, UPC r internal barcde Create physical cunt snapsht with ability t imprt cunted stck and serial numbers frm handheld devices r Excel Csting using average r last landed cst Landed csts can be updated days, weeks after receiving and calculate duties and currency exchange. Multiple prduct language descriptins Flag prducts as web available Attach image t website and prduct file Track all prducts mvement between lcatins/bins Alternative vendrs and prduct number Purchase and sell in different units f measure. Special discunt pricing and Custmer Price Break levels September Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

6 Web-based Sftware Slutins Clud r Server-based platfrms Financials Determine the currency f yur chart f accunts and print financial statements in the cnverted currency f yur chice. Cnslidate financial statements between selected cmpanies. Ability t print financials fr separate lcatins/divisin, based n accunt number segment. Mnth-end balancing rutine, helps lk fr discrepancies between ledger and jurnals. General Ledger is updated in real-time, NO mnth-end r batch prcessing required. Create regular, recurring and reversing jurnal entries. General Ledger perid 13, reserved fr year-end accuntant s entries. Additinal Multi-currency, Unlimited number f banks Fixed Assets Up t tw financial years pen at ne-time Sales Tax and Bank Recnciliatin Imprt jurnal entries/budgets frm Excel Receivables Fast Excel imprt allws yu t apply payments frm large custmers. Apply payments autmatically t invices (ldest first, taking int accunt applicable discunts) Separate ship-t and head ffice A/R accunt, allws yu t receive head ffice payments. Add NSF charge t accunts when psting returned payments. Supprt fr credit card payments n custmer accunts. Additinal Print/Mail r invices and statements Accept advance payments and depsits Calculate and apply discunts and finance charges Create custm A/R terms and aging perids Cannt delete r invice bills, nce they have been paid Lckdwn perid s that NO entries can be added r mdified Payables Payment methds include manually written checks, printed checks and EFT. Prcess invices in batch mde with management apprval, based n due date and discunts. Make vendr disbursements withut an invice. Apply payments autmatically taking int accunt all applicable discunts. Credit card payment input allws fr breakdwn f expenses and sales tax credits. Additinal Vendr pre-payments/depsit checks Payments types include full r partial payments Create custm A/P terms and aging perids Cannt delete r edit bills, nce they have been paid Lckdwn perid s that NO entries can be added r mdified Place bills n payment hld until reslved September Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

7 Web-based Sftware Slutins Clud r Server-based platfrms Order Entry A seamless supply chain frm issuing qutes, creating purchase rder, receiving prducts int yur warehuse, t invicing yur custmers, ensuring accuracy while reducing errrs due t data re-entry. Select ship-t-addresses frm custmer list, anther custmer r an address as entered. Create custmized rder status t insure that every internal step is cmpleted in the rder prcess (Qute, Apprval, Credit Check, Purchasing, Receiving, Shipping, Invicing) Yu can create virtually any pricing structure, frm simple fixed prices t cmplex Chain Stre pricing schedules. Capture and verify Lt, Expiratin r Serial numbers at time f rder picking, using a cmputer r handheld device. Create picking lists based n physical warehuse layut. Assign picking lists, view pick status and place rders n hld using Warehuse Management Mdule. Picking can als be dne using handheld devices in a paperless envirnment. Create custmized buyer s prduct and price list with fr quick telephne rder entry, ability t relad rder frm previus week. Define prices and discunts fr individual custmer r grups, enable discunts r sale pricing by time perids, specific prducts r entire prduct grups. Additinal Print/Mail r Qutes and Order Cnfirmatins Sales tax calculatin based n ship t address Multiple ship t dates per prduct line Print picking/packing dcuments Keep r drp backrders is custmer and rder based Purchasing Send yur supplier s RFQ (Request fr Qutatin) which when prcessed, can be autmatically flagged fr apprval and cnverted t a Purchase Order, reducing errrs due t data re-entry. Purchase Orders can be created manually, frm pre-apprved RFQ r autmatically when prduct rerder pints have been reached. Receive Purchase Orders as cmplete r as part f a partial shipment. Lt numbers, expiratin dates and serial numbers can be recrded n a cmputer r handheld devices. Ability t link inventry frm multiple warehuses, sales and administrative lcatins, with nly a secure Internet cnnectin. Fr imprters, enter transprt and brkerage in a multiple f currencies as well as duties n a per line basis t determine a true landed cst, days r weeks after the receipt f the gds. Additinal Allw fr Drp and Blind Shipments Alternate vendrs and prduct numbers Back Order Tracking Autmatic replenishment f Inventry Print/Mail r Purchase Orders Add digital signatures t yur Purchase Orders September Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

8 Web-based Sftware Slutins Clud r Server-based platfrms Payrll The Payrll mdule prvides a cmplete integrated slutin fr managing all yur payrll needs and reprting requirements. Yu'll never need t re-enter payrll data, saving time and minimizing the chance f data entry errrs. Calculate Earnings, Withhldings, Deductins, Cmpany cntributins and Federal and Prvincials taxes autmatically - all tax table updates are included. An unlimited number f earnings can be setup t handle Benefits, Hurly, Overtime, Bnus, Salary, Vacatin and Other - yu determine hw each is taxed. An unlimited number f deductins can be setup t handle Incme Tax (Federal, Quebec), Withhlding (QPP, CPP, EI, QPIP, etc) and Deductins (Grup insurance, Unin dues, Alimny, etc). Print paychecks r stubs r pay yur emplyees with direct depsit. Prepare, print and file T4/Releve 1 frms fr yur emplyees and all levels f gvernment at year end. Each emplyee is assigned t a payrll department which allws yu t expense (Salaries, Hurly, Overtime, Vacatin, Bnus and Other) t individual General Ledger accunts. Calculates Québec cnstructin unin deductins. Every emplyee has their wn vacatin rate, which can be added t each pay, accrued r calculated annually. Emplyees can be setup fr weekly, biweekly, semi-mnthly and mnthly pay perids. Deductins can be setup with an verride amunt per pay r an added additinal value. View unlimited detailed and summarized histrical earning/deductin histry n screen. Ability t enter amunt and rate fr nn payrll amunts ( example : 100 KM x 0.45 per KM) Ability t enter separate hurly shift premiums. Enter payrll hurs by individual departments r imprt hurs wrked directly frm Excel. Prepare payrll fr emplyees in multiple prvinces while preparing all payrll remittance reprts fr all levels f gvernment - saving time and tedius paperwrk. Ability t enter payrll adjustments withut having t create a payrll check. Save time and minimize data entry, thanks t cmplete integratin with the General ledger, which is updated autmatically with each individual payrll check (great fr bank recnciliatin) but summarized Accunts Payable and Expense jurnal entries. Print Time Cards labels by Department r integrate with a data-entry time-keeping system. September Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.