Successful Textbook Adoption in the Digital Environment Dr. John Keller Director of elearning Metropolitan School District of Warren Township

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1 The Business of Technology in Education IASBO / COSN Successful Textbook Adoption in the Digital Environment Dr. John Keller Director of elearning Metropolitan School District of Warren Township Brad Yates Business Manager & Transportation Director Bluffton-Harrison M.S.D. February 12, 2014

2 Essential Questions What is the backdrop for Indiana s current policies regarding adoption of digital curriculum? How does the textbook adoption process outlined in Indiana Code accommodate the needs that schools have as they consider digital curriculum? How does the metaphor of textbook adoption translate into a future of personalized learning and mass customization of learning?

3 Textbook Adoption & IDOE What is the backdrop for Indiana s current policies regarding adoption of digital curriculum?

4 How We Arrived Here State Board Letter (2009) DOE Guidance Review Materials ( General Adoption Guidelines ( files/curriculum/textbookfaq pdf) Frequently Asked Questions Regarding New State Textbook Adoption Procedures, Textbook Rental Fees, and 1:1 Device Initiatives General Adoption Please direct additional questions to 1. What changes did the Indiana General Assembly make in terms of textbook adoption? In 2011, the state legislature made significant revisions to the statutes regarding textbook adoption, both at the state and local levels. To better understand the changes that were made, please consult this memo that was sent out to all principals and superintendents on February 8, If the state no longer provides an approved adoption list, what information can schools expect to receive from IDOE regarding textbook adoption? While the state board will no longer approve textbooks, the department of education will continue to review curricular materials and provide guidance to schools on the alignment of the materials to the Indiana standards and the Common Core standards. The results of the most recent reviews can be found at 3. Can I adopt a program even if the materials have not been through the state review process? Yes for all subjects except reading. The state review process is in place to provide information for corporations to use in the local adoption decision. We recommend that districts develop an internal review process at the local level to discern information regarding alignment to state standards, in the event that a program has not gone through the state review process. 4. Is there a set timeline for when certain subjects will be reviewed? No. The six-year review cycles have been removed. The department will send out notices via superintendent and principal mail and the IDOE Textbook Adoption community on Learning Connection when updates have been made. 5. Why is the textbook waiver form no longer online? The waiver is no longer necessary, and as such the textbook waiver process no longer exists. The changes to textbook adoption process allow for schools to adopt books that meet the needs of their students and remove the requirement that the state board approves textbooks for use by local school corporations, for all subjects except for reading. 6. My school/corporation is currently using a reading textbook that isn t approved for adoption. Can I apply for a waiver to be able to continue using this book? All public, nonpublic state-accredited, and freeway schools are required to implement an approved research-based core reading program. However, schools can receive an exemption from this requirement based on their IREAD-3 scores and their school letter grade under P.L Schools that do not meet the requirements will not be granted a waiver to use materials other than those approved by the department. For more information, please consult the Reading Adoption Questions section at the end of this document. Updated

5 Textbook Adoption circa 2014 The intent of the State Board letter of 2009 has been translated into Indiana Code. Only lingering requirements from the State regarding selected curriculum center on reading curriculum. Some materials continue to be reviewed. For those materials, the State is able to offer the same assurances such as fixed pricing for the adoption period. State continues to oversee the distribution of textbook funds appropriated by the General Assembly ($39,000,000/year). This distribution has also changed to a flat model (number of students on Free/Reduced Lunch / $39,000,000) from a percentage of requested funds. The burden and opportunity of digital curriculum adoption now falls mostly or entirely to schools.

6 Textbook Adoption & IDOE How does the textbook adoption process outlined in Indiana Code accommodate the needs that schools have as they consider digital curriculum?

7 Adoption Process Local Decision - Superintendent No Waiver(s) to Submit to IDOE Not Required to Adopt IDOE Reviewed Materials No Set Adoption Cycle Adoption - Discussion Item with Exclusive Representative (IC )

8 Textbook Rental Fee General If Parent/Student purchases own resource (device), Parent/Student is not exempt from textbook rental fee. IC (School Board must have curriculum resources for all students)

9 Textbook Rental School Can Only Charge For Per Student Expenses Textbooks Workbooks Digital Content Subscriptions Devices (Tablet, Laptop, etc) No Hardware Primarily Used by Teachers No Infrastructure Whiteboards, Document Cameras, Projectors, Access Points, etc.

10 Textbook Rental Fee Calculations Site License (Annual) Annual Cost divided by # of students = Fee Site License (Multi-Year) Annual Cost divided by # of years divided by # of students = Fee

11 Textbook Rental Fee Calculations Annual Subscription (Per Student) Cost of Subscription = Fee Subscription (Multi-Year, Per Student) Cost of Subscription divided by # of years = Fee

12 Funding Digital Resources Sources of Funding Textbook Rental Fund Grant Funds General Funds Capital Project Funds Debt Funds

13 How to Apply Textbook Rental Fees to Digital Resources Must adopt digital resource as a textbook (in lieu of or in coordination with) Can only charge 25% of Retail Cost of digital resources that are not consumable Retail Cost is the total funding from Textbook Rental Fund per device Example: $600 ipad purchased with $100 CPF and $500 TBR Retail Cost of device = $600 - $100 = $500 $500 x 25% = $125 Textbook Rental Fee

14 Free/Reduced & Textbook Rental Fees with Digital Resources Adopt Digital Resources as a Textbook Same Rules Apply to Digital Resources Reimbursement Rate is a Flat Rate Per Student Schools can claim 20% of Retail Cost of Resources and 100% of Cost of Consumables

15 Textbook Adoption with Digital Resources Know and Follow Board Policy First Local Decision BUT Must Discuss with Exclusive Representation Process May Be No New Adoptions (Keep As Is) Continued Use (Keep & Review As Needed) Full Review (Cycle)

16 School Example Content Evaluation Teacher Driven Discussion with Building Administrators Content Creation Teacher Generated Content Professional Development Time Department Meeting Time Evaluated by Building Administrators & District Administrators

17 School Example Content Adoption (Created/Purchased) Request for New Content Presented to Building Administrator Request is Evaluated by Building Administrator If Approved, Presented to District Administrators District Administrators Evaluates Request If Approved, Discussed with Exclusive Representative

18 School Example Sample Board Resolution Device as Textbook Funding Breakdown (Establishes Retail Cost ) Responsible Use Policy ( Establish Payment Plan Damage/Breaks/Replacement Procedure Maintain Open Communication with Administrators Consider Cash Flow Implications

19 Textbook Adoption & IDOE How does the metaphor of textbook adoption translate into a future of personalized learning and mass customization of learning?

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26 Flipped Instruction Content Mastery Unlimited Repetition!! Refocus Instructor s Time Flexible!! Student-Centered!! Blended Learning On Demand!! Focus on Student Inquiry!! Student Ownership

27 Reframing Curricular Adoption How can we purchase digital curriculum that provides all students what they need even if it isn t the same for all students? How can we use data to determine the quality of instructional resources in order to shorten the abandon & adopt cycle? what are the advantages of annually licensed digital content? How can we change the conversation around digital curriculum adoption from cost shifting to securing better and higher quality curriculum? How can we use data to better align resources for instruction?

28 Dr. John Keller Director of elearning Metropolitan School District of Warren Township Office: (317) Brad Yates Business Manager & Transportation Director Bluffton-Harrison M.S.D. Office: (260) February 12, 2014