Year End Check List OJECT CHECKLIST

Transcription

1 Year End Check List OJECT CHECKLIST Project Name: Academy Year End 2011/2012 Item Notes/Corrective Action WGA Report Save the WGA attachment to a location of your choice Report Writer & CFR > Report Definitions Select Import and choose the location of the WGA file. Select the file and choose Open Follow the fact sheet provided to amending the Report Categories Run The WGA report and confirm report values/totals are as expected General Purchase Ledger > Utilities > Ledger Set Up > Ledger Settings > Supplier Defaults Check Archive Transactions after this Period is selected Nominal Ledger > Utilities > Ledger Set Up > Ledger Settings > Defaults Check Archive Transactions after this Period is selected Nominal Ledger > Utilities > Ledger Set Up > Ledger Settings > Options Check View Budget History is set for Last 5 Years *** We would recommend that a backup is taken at this point *** Contact TSG Sage Support team on or Sage200.support@sage.com if you require assistance. Run Prove Ledger Balances through:- Accounting System Manager > System Utilities > Balance Ledgers > Financials Run Prove Ledger Balances through:- Accounting System Manager > System Utilities > Balance Ledgers > Commercials You will need select the option for Purchase Order Processing (Stock and SOP if you use these) Nominal Ledger > Reports > Account Analysis > List of Accounts Check that Nominal Accounts are correctly set up as Balance Sheet or Profit & Loss

2 Before starting to run the Month End Reports you must ensure all modules are up-to-date by checking the following: Purchase Order Processing - Ensure all orders up to, and including, period 12 are entered Purchase Order Processing - Ensure all outstanding GRNs up to, and including, period 12 are entered Sales Order Processing - Ensure all orders up to, and including, period 12 are entered Sales Order Processing - Ensure all outstanding invoices up to, and including, period 12 are posted Purchase Ledger - Ensure all outstanding Invoices/Credit notes up to, and including, period 12 are entered including any correcting entries Cash Book - Ensure all outstanding Payments/receipts up to, and including, period 12 are entered for all bank accounts Cash Book - Ensure all outstanding inter-bank transfers up to, and including, period 12 are entered for all bank accounts Cash Book - Reconcile all bank accounts *** We would recommend that a backup is taken at this point *** Reports > Processing > Orders > Orders Status Print Purchase Order Reports/Maintenance Utilities > File Maintenance > Archive POP Orders and Returns Enter in the Year End date NB: if you want to report on these orders following this stage, you will need to use the Archive Reports option Reports > Processing > Orders > Orders Status Print Reports > Unpresented Cheques (Both). Run for all bank accounts (default). Print. Copy for WBC Reconcile and Balance Reports > Accounts Detail Report Run for all bank accounts (default) - Print. Reports > Transaction Listing Run for all bank accounts (default) Print Cash Book Reports/Maintenance Other Transactions > Delete Transactions Enter the Date to delete transactions up to for each account

3 Reports > Account analysis > Trading Report (Detailed or Summary) Run for all supplier accounts (default). Print. Reports > Payments control > Aged Creditors (Detailed) Run for all supplier accounts (default). Print or Spool Reports Account Analysis > Vatable Transactions Run for all supplier accounts (default). Print or Spool Purchase Ledger Nominal Ledger Enter Transactions > Journals Enter all Pre-payments, Debtors, Pre-receipts and Manual Accruals. Remember to make sure these are REVERSING journals, by choosing the option REVERSING ENTRY and entering in the reversing date. Period End Routine > Update Waiting Postings Purchase Order Processing > POP Maintenance > Order and Return Accruals This will create an accrual for PO s Delivered but not Invoiced Period End Routine > Update Waiting Postings Reports > Financial Reports > Trail Balance Reports > Financial Statements > Profit & Loss (MTD-YTD) Ensure Accounting Period and Report Name is correct Reports > Financial Statements > Balance Sheet (MTD-YTD) Ensure Accounting Period and Report Name is correct Period End Routines > VAT Analysis > Current Period Return Select Print two copies of the VAT return for the final quarter and reconcile Budget Control > Budget Journal Entry or Import Budgets Enter next year s budgets (if applicable) Report Writer & CFR > Report Writer & CFR - Run Report Choose GAG reports. Print or Spool Report Writer & CFR > Report Writer & CFR - Run Report TSG Schools Choose WGA report. Print or Spool *** Take a backup ***

4 Month Ends Close the period for Cash Book Close the period for Purchase Ledger Close the period for Sales Ledger *** Create copy of the current company as a Year End company *** Contact TSG Sage Support team on or Sage200.support@sage.com if you require assistance. Close the period for Nominal Ledger Print and file month end reports. Year End Nominal Ledger > Period End Routines > Year End You will be asked to confirm that the TB, Financial Statements and All other reports required have been run. You must confirm Yes to this to proceed. Remove all the NL transactions associated with Profit and Loss accounts = tick this box Nominal Ledger > Reports > Financial Reports > Trail Balance (detailed) Nominal Ledger > Reports > Financial Reports > Profit & Loss (MTD-YTD) Nominal Ledger > Reports > Financial Reports > Balance sheet (MTD-YTD) This will report the opening balances of the new year, without any current year postings. This will be the only time you can obtain these reports Check that the period dates for the current year have been correctly created Check that the period dates for the next year have been correctly created Open the ledgers for the first period of the new year

5 Nominal Ledger > Period End Routines > Update Waiting Postings This will endure that all transactions for period 1 in the NL are updated to the ledger. *** The Year End is now complete ***