Meeting Room Management

Transcription

1 Meeting Room Management

2 Welcome to the meeting There are two important limitations in the fast-paced business world Space and Time. We offer you a solution that overcomes both.

3 Facts The Meeting Rooms solution integrates into your current Exchange environment There is no need to change your use of Outlook or client of choice, the solution is an add-on to your working system. iquest Proxy Secure Zone Exchange The smartphone applications will run on your employee s personal phones, in the BYOD system There is no need for new user accounts, your current mail credentials will work out of the box. BYOD You can install ipad devices that will work with your current calendar system There is no need to change your current Exchange installation. You can use ibeacon tags for interaction with meeting rooms, for cost optimization The installation of ipad devices is optional, think of them as ibeacon tags "with a view. ipad ibeacon Standard Outlook Even better, if you have or plan to purchase Ruckus WiFi hardware you are all set The solution makes use of Ruckus innovative in-door positioning technology to provide interaction functionality, with no extra hardware. Ruckus WiFi

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5 Find and Book Do you need a meeting room right now to discuss that important change in your project? Simply tap the widget on your smart phone and the right meeting room will be booked for you.

6 Exact Match You can decide how many people it should be able to accommodate, for how much time you need the room, what equipment should it have and even select from the rooms you have identified as favorites. Tweak all the criteria in settings and don t worry about it again. Exact match found Room booked successfully

7 Best Match Perhaps there are no rooms satisfying your exact needs? Don t worry. You will be offered the closest match available.

8 ibeacon Technology WiFi Smart Positioning Technology Book this one! There is no need to take out your laptop when you enter a free meeting room, or to find out the room s name and check its schedule. If the room is available, you will receive a message asking if you want to book it now.

9 Your enterprise resources at your fingertips You can browse your company s locations for the right meeting room, and feel at home during your business trip or visit. Filters make it easy to select the room with the right resources and capacity, even when you aren t in your own office.

10 ibeacon Technology WiFi Smart Positioning Technology Monitor and Interact Meeting rooms are monitored, either with tablets or more affordable ibeacon tags. Using ibeacon technology or Ruckus WiFipeople are sensed when they enter meeting rooms, and they are accounted for. BYOD

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12 The schedule next to the meeting room The Monitor outside the room informs you about ongoing meetings in order to avoid interruptions. You can quietly check for other rooms available nearby.

13 Welcome to the meeting As you arrive to the meeting, the sensor automatically detects your phone and checks you in! An ipad or an ibeacon tag will confirm your reservation and meeting rooms will not go unused.

14 ibeacon Technology WiFi Smart Positioning Technology Free that room! If you booked a meeting room you aren't using you will receive a notification reminder. You may keep the room or clear the booking. The automatic check-in feature prevents rooms from going unused.

15 Summary Our solution makes finding and booking meeting rooms quick and painless. You will save a lot of valuable time for you and your colleagues. Meeting rooms will no longer be reserved and forgotten, making them unavailable to everyone. You won t be stuck searching for available rooms in Outlook, with your colleagues or customers waiting impatiently.

16 Deployment On Premises (or in Private Cloud) Internet DMZ / Private Cloud Secure Zone System Context User Context Mobile App System Context iquest Proxy System Context Exchange Admin Socket System Context Optional Push Component Monitor

17 Access to Cloud services* User Context System Context Mobile App System Context iquest Proxy System Context Office 365 Admin Push Component System Context Optional Monitor *Available soon

18 Contact