ActivityView Meeting room information and dynamic directions made easy.

Transcription

1 ActivityView Meeting room information and dynamic directions made easy. Welcome guests and visitors with a professional digital signage solution showing the way to their meetings. ActivityView from AskCody provides a clean and easy-to-read view of today s activities and helps you find your destination. ActivityView integrates with other AskCody products and together with Today+, Booking+ and WayFinder they present a complete solution for dynamic signage and wayfinding. Get to know more at

2 ActivityView is the solution for meeting rooms and offices spaces, so people can see which meetings or activities are taking place currently as well as for the rest of the day and easily guide them there. ActivityView provide everyone with one complete overview of the day s meeting activities and improve your meeting room efficiency instantly. No more wasting time, no more feeling lost! The difficulty in finding unoccupied meeting rooms, interruptions in the middle of meetings, and misunderstandings with regard to bookings are often due to confusing routines, unintegrated and unsynchronized systems and cumbersome techniques. ActivityView from AskCody makes it easy for your daily users and visitors to get an overview of today s events and meeting activities and makes it easy to find the event they are attending. ActivityView makes all information about current and upcoming events available for users and visitors and shows when the events start and where they are located. Together with Today+ it is the most flexible and easy-to-use dynamic digital signage. Reflects company profile The design of ActivityView can be designed to reflect your company profile and the sign can be mounted in both portrait and landscape mode. ActivityView can be configured to both room view and list view. - Room view provides you with an instant overview of up to 6 meeting rooms (2 meetings at each room) and availability of the meeting room. Shows the availability by color coding green when available and red when occupied. - List view shows all meeting activities for all meeting rooms in a dynamic list which is updated instantly. AskCody ActivityView+ works out of the box with calendar systems like Microsoft Exchange and Google Calendar (No additional SW needed). When events are updated, relocated or new meetings are added, ActivityView is automatically updated. When an event is over it simply rolls of the screen. Why ActivityView? Makes it easy for visitors to find out where their event takes place Clear and dynamic information with a design to match company identity and branding Integrated into your calendar system - content updates automatically and instantly Saves costs compared to complex and customized solutions with non-dynamic content Web based and hardware independent

3 Welcome+ Guest registration and visitor management made easy. Welcome your guests and visitors with the new digital receptionist provided by AskCody. Allow your guests to register themselves and automatically inform the meeting host about your guest s arrival. Automatically print out guest passes/name tags and create an overview of today s visitors. Optimizing time by compiling multiple administrative functions into one solution. Get to know more at Integrates with Microsoft Active Directory.

4 Who are coming today, who are they visiting, which meeting are they attending, which visitors are currently in the company? These are all relevant daily questions for the receptionist or people at the front desk regarding the company s visitors. Welcome+ is an Intuitive, modern and professional visitor registration solution from AskCody that takes care of the daily questions at the front desk. Front desk employees will experience a significant improvement in their working procedures and tasks, and guests will automatically be provided with the needed information and always feel welcome at your company. With Welcome+ registration of guests, printing of guest passes/name tags and notifications to the host of the meeting is now handled automatically. Welcome+ is guest registration the way it should be! Guest registration has never been easier Welcome+ welcomes your guests in an intuitive and accommodating manner that immediately invites to interaction. the same time the host is informed about the arrival of the guest by or with a text message (separate subscription needed). Users/hosts are easily managed through he underlying AskCody Manager or via integration with Microsoft Active Directory. Welcome+ always logs guests to provide an easy overview for administrators. For the security of the company, it is important that the reception always has a full overview of which guests are in the building at any given time. Evacuation reports can be compiled and printed out at any time. Finally, the look and feel of Welcome+ can be customized to reflect your company s identity and branding. With Welcome+ your company registers its visitors in a secure, easy and professional manner that tracks visitors and which employee is hosting them. Each visit is logged which means that a full history of all visitors and which employee that hosted him/her can be viewed at any time. New features added! Expected Guests - Pre-register your expected guests and automatically notify them when they arrive Your guest is registered through three simple steps and immediately receives a receipt either as a printed guest pass/name tag with the company s logo or through . At Embed AskCody WayFinder in Welcome+ creating a even better visitor experience! Why Welcome+? and SMS notification automatic notification to the host upon the visitor s check in Optimizing time and resources at the front desk Multiple language possibilities ensure correct guidance to visitors at registration /SMS confirmation for guests with customized information Improved security and access to visitor history Prints name tags and Wi-Fi access for visitors Integrates with Microsoft Active Directory.

5 Today+ Dynamic meeting room signage made easy. Welcome guests and visitors with a professional digital signage solution showing the way to their meetings. Show today s activities and let users schedule events directly from the digital door sign. Flexible, dynamic and easy to use! Improve your meeting room efficiency instantly by providing employees and visitors with a complete overview of the day s meeting activities. Get to know more at

6 AskCody Today+ is a dynamic digital door sign that shows today s activities for a given room and gives your company a professional, interactive, cost effective, and flexible digital signage solution for meeting rooms. Fully integrated and synchonized signs take away the hassle of finding unoccupied meeting rooms, interruptions in the middle of meetings, and misunderstandings with regard to bookings. Today+ makes the booking status clear and visible for all right at the meeting room door, and it makes it easy for visitors and guests to find the right meeting room when attending your meetings. The design of Today+ can be tailored to reflect your company profile and the digital door sign can be mounted in both portrait and landscape mode. Scedule new meetings from Today+ Today+ lets users schedule events directly on the screen. When the meeting is scheduled, the event is automatically saved to your calendar system so that all systems are up-to-date instantly with meeting room availability and calendar activities. The intuitive interface along with the fact that no new software needs be installed, allow all employees to start using Today+ immediately. Integration with AskCody Booking+ also allows for additional options like catering administration and facility management. The interactive features optimize the utilization of the company s meeting room resources. Combine Today+ with ActivityView to get a complete and up-to-date overview of all meetings across rooms. Integrates with leading calendar systems AskCody Today+ works out of the box with calendar systems like Microsoft Exchange and Google Calendar (No additional SW needed). Book as usual via Outlook or Google Calendar, through the cloud or by using your smartphone or tablet. The events are updated instantly on Today+. Why Today+? Reduce costs by optimizing resources book instantly from Today+ Instantly know room availability Avoid interruptions in the middle of meetings Save time with an instantly updated overview of activities and available timeslots Reduce costs compared to complex and customized solutions with non-dynamic content Improve company identity and image

7 WayFinder Indoor wayfinding made easy. AskCody WayFinder is leading the way indoors and gives you the information you need - when you need it! Provide a fast and easy to use wayfinding experience for your visitors and daily users Refocus your resources on what s important to your business - Free up resources for front desk employees to do their job rather than helping visitors find their the way. Get to know more at

8 AskCody WayFinder is the ideal solution for large and dynamic indoor environments where wayfinding is important. WayFinder will guide you to your destination whether it s a specific room, an event like an appointment or a seminar, or even a person. Meets tomorrow's demands of utilizing flexible rooms and facilities Use AskCody to improve wayfinding at your campus, hospital, healtcare center, office building, exhibition center or venue for both visitors, students, patients and daily users. This creates a pleasurable, more relaxed and efficient atmosphere and workplace for everyone while freeing up your resources to do their job rather than showing people the way. AskCody is the smartphone based indoor wayfinding revolution that combines all user scenarios related to both indoor wayfinding, digital signage and meeting room administration Where s that room again? Where s my meeting? As a key element of the total AskCody solution package the WayFinder will guide you to your destination whether it is finding people, rooms, or points of interest. You can even search for and get directions to specific meetings, appointments or other events. AskCody integrates seamlessly with both Microsoft Exchange/Outlook and Google Calender. AskCody WayFinder works on major smartphone platforms like ios, Android and Windows Phone. It's a very light-weight solution, fast and efficient giving you the directions you need when you need them! Why WayFinder? AskCody WayFinder is the first system of its kind to offer integration between wayfinding, people and events. The system is based on a flexible architecture with integration into both Google Calender and Microsoft Outlook. For a complete and fully integrated digital wayfinding experience add the AskCody ActivityView for the full overview of building activity and AskCody Today+ dynamic signs for specific rooms. AskCody WayFinder provides accessibility routing when needed. Just tap on the accessibility symbol and your routing changes accordingly. Integrate AskCody WayFInder on your website, facebook page or in your own native app, creating a consistent, user friendly and platform independent wayfinding experience across platforms. One digital wayfinding solution across all platforms Combine smartphone guidance with kiosks and dynamic/interactive maps on websites Free up resources for front desk employes to do their job rather than helping visitors find their way Integrated into Exchange/Google calendar for dynamic wayfinding to events or people Accessiblity routing for alternative routes Web based, instant updated and hardware independent

9 Booking+ Meeting and resource booking made easy. Effective and user friendly meeting planning with Booking+ from AskCody. AskCody Booking+ is a web based room booking solution that makes it easy to manage shared resources like meeting rooms and auditoriums. It s an effective and user friendly meeting planning tool and resource booking solution for use in private enterprises, public institutions and associations. Get to know more at Activities Stand alone booking solution Integrates with all AskCody wayfinding and digital signage services.

10 AskCody Booking+ makes it easy to book meeting catering and meeting equipment as add on to your meeting, and automatically update digital overview signs and dynamic doorsigns from AskCody as well as Ask- Cody WayFinder, making it easy for everyone to find their way to the meeting. Booking+ works as a stand-alone web based system, which works well in large settings like convention centers and hotels or in multi-user environments, where a number of offices share several meeting rooms and ressources. Additional options are available like integration with catering sevices for ordering of food & beverages as well as handling the administration and invoicing for the facilities. A simplified workflow for all involved in meeting booking Without an intelligent booking solution finding available meeting rooms and planning meeting activities can be cumbersome. AskCody Booking creates a simplified, structured and optimized workflow for all employees involved in meeting planning, catering and meeting room equipment. The company provide their employees with optimal conditions for booking meeting rooms and daily meeting activities so that the natural meeting activities do not take up too many working hours in the company every day wasting ressources. All contact between meeting organisers, the individual departments, attendees to the meeting, the kitchen and the facility management department is typically done by , telephone or a physical visit. Typically, these many systems are not synchronized or integrated into each other, which often leads to mistakes as well as extra work. The same procedure is repeatet when meetings are changed or cancelled, resulting in a significant waste of time Using AskCody Booking+ meeting planning procedures become more structured and simplified and the consolidation of unintegrated and unsynchronized systems leads to efficiency, flexibility and user satisfaction, just as misunderstandings and extra work are minimised or eliminated completely. Why Booking+? Provides an integrated and synchronized booking system making it fast and secure to book meeting resources - all in one working procedure Cloud based - accessible from everywhere in the world Provides all users a quick and easy overview of available meeting rooms, catering options, and today s activities The manual processes are automated and optimized, as well as double bookings, booking errors, and double work are prevented. Provides the kitchen with automated reports on ordered catering for meetings. Stand alone booking solution Integrates with all AskCody wayfinding and digital signage services.

11 VirtualReceptionist Reimagine how you welcome guest and visitors What if you could have one solution for digital wayfinding, visitor management, employee notification and cloud based management in one single, seamless solution, providing your visitors with detailed directions in a rich and engaging format? Get to know more at Reception Activities VirtualReceptionist

12 Integrating with your Exchange or Google Calendar for instant updates on events? Integrated with mobile and web, creating one digital wayfinding solution across multiple platforms? You can now! The Virtual Receptionist brings together multiple AskCody services in one single touch screen solution and is configured depending on the services implemented on site and the specific purpose and need for a particular location. Being on time matters. So do first impressions. The Virtual Receptionist integrates seamlessly with smartphones via QR, NFC codes and SMS*. Not your average text with go left, go right, but true integration with maps on smartphones that resemble the one on the Virtual Receptionist, making the journey consistent and intuitive across screens. Web and even accessibility routing we ve got that covered too. The Virtual Receptionist can be strategically placed wherever wayfinding assistance is needed. The platform is flexible and adaptable to HW of many sizes and form factors, to make the Virtual Receptionist fit naturally into your environment. Effective wayfinding, a good first impression, hassle free visitor management and employee notification are essential for every organization corporate and college campuses, healthcare facilities, government buildings, hotel and conference centers and more. Optimizing processes and resources The Virtual Receptionist s interactive wayfinding maps and visitor management services lead your visitors through your facility, notify employees and give your audience and visitors a convenient self-service option. What about providing information like WiFi login info upon registration? Tasks like registration of guests, guest logging, check-in and check-out, NDA signing, printing of guest passes/name tags and employee notification can all be handled automatically and hence free up resources at your front desk and enhance productivity for other employees. Mobile and web integration It s all one integrated, simple and intuitive solution. The Virtual Receptionist from AskCody. What happens when the visitor walks away from the screen? Where was I supposed to go? Where s the elevator? Why VirtualReceptionist? Free up front desk resources to do more important tasks than helping visitors find their way Create one digital wayfinding solution across all platforms! Today s modern workplace needs a fully integrated and up to date solution that improves employee productivity and happiness, creating a more relaxed and efficient workplace. *Beacons launching soon. and SMS notification automatic notification to the employee upon the visitor s check in Integrated into Exchange/Google calendar for dynamic wayfinding to events or people Integration for mobile and web included!

13 Meeting+ Redefining the booking experience in Outlook and Office365 What if you only needed one app to book and manage meetings, catering, additional meeting room equipment, cars, or other resources? All integrated into your Outlook Calendar and available on multiple devices through OWA? The all-new AskCody Meeting+ app gives you just that, providing you with the flexibility you need in a modern workplace. Get to know more at Activities Meeting+ Only for Office365, Outlook 2013 and Exchange 2013

14 Book meetings and catering in a few easy steps! Save time. Plan more effectively. Reschedule or cancel without worrying. Meeting+ is taking the booking experience to a whole new level. All integrated into Outlook. The old way of ordering refreshments or additional meeting room equipment like AV or workstations for a meeting is cumbersome, time-consuming, difficult to administer, and error-prone. With Meeting+ you simply book what you want from Outlook on your desktop, laptop, tablet, or phone, and the kitchen and canteen management, the AV provider, or facility management knows exactly what, when, and where you need it. Integrated across all Outlook platforms Outlook, Outlook Web App, or OWA for Devices. The Meeting+ app works seamlessly across all platforms, making it easy for you to book meeting and meeting resources just the way you want. Now you only need one app to handle everything. Get started fast. Implementation for your entire organization across all platforms in just 5 clicks. Meeting+ is a mail app for Outlook. Deployment is simple and straight forward. Implementation can be completed for all employees in just seconds. Additional resources follow your meeting Meetings are cancelled, rescheduled, postponed, or relocated all the time. That s why all the assigned resources like catering, AV and telepresence, meeting room equipment, table arrangement and more, follow the meeting if it is rescheduled. And if a meeting is cancelled, the assigned resources will be released automatically. The kitchen or the AV provider will also be notified immediately. The data you need, when you need it Your IT department will love the ease-of-use associated with the data export in the AskCody Meeting+ Manager. Data is simply exported to incorporate with accounting, databases, and ERP. Not just an Outlook app. There's a complete management backend behind making the experience more efficient and effective than ever. Use the AskCody Meeting+ Manager to manage additional resources, workflows, items, bookings of corporate kitchens and canteens, and accept or reject bookings. Kitchen and facility managers can tell at a glance what they need and how many people need meeting service, as well as the location of the service. Now they have an instant one-stop interface with a updated overview in real time. Why Meeting+? An integrated booking experience for both employees and resource providers Integrated into Outlook as a mail app, making usage and deployment easier than ever All additional resources follow your meeting. Rearrange or relocate without worrying. The provider is instantly notified. Manage all your additional meeting resources yourself. Menus, workstations, vehicles, refreshments. It's all up to you. The data you need, when you need it. It's your data. Export, print, and share what you want, when you want. Only for Office365, Outlook 2013 and Exchange 2013