Minnesota Historical Society August 19, 2013
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1 SOCIAL MEDIA PROJECT WORKSHEET This document answers the what, why, when, who and how questions about developing a social media project. This handbook is meant for all staff and volunteers interested in how social media can help us deliver our mission and services. Note: the answer boxes expand when you type into them. Created by: Approving Manager: Team Members: Last Update: Project Manager GOAL/OBJECTIVE What are the goals you hope to achieve by using social media? What are your public relations goals? What are your community goals? RATIONAL What are the reasons your social media use will complement your overall strategic plan? What are the types of content you ll provide and the types of content you ll solicit from your community? PERFORMANCE MEASUREMENTS What are the performance outcomes? How will you know if it was worthwhile developing this? Determine what you are benchmarking against and how will you analyze the results? AUDIENCE Who is/are the intended audience(s) for the social media project? What is their profession (Genealogists, Government, Students, Volunteers)? What is there age (Children, Young adults, adults, seniors)? Is it Internal (Your coworkers/professionals) or external (General public)? What interests (preservation, education, history, career enhancement, entertainment)? page 1
2 Of the above audiences, please indicate which is the primary the one that is anticipated to visit the site the most. FUNCTIONALITY Complete the following tables about the functionality of the site. Who will be responsible? SOCIAL MEDIA TOOLS What tool/s are you interested in using? Types Blog (please use Blog Project Charter) Facebook Flickr Twitter YouTube Video LinkedIn e Newsletter VIDEO/AUDIO (SKIP THIS SECTION IF THIS FUNCTIONALITY IS NOT NEEDED) Will Video/audio be used in the social media, for sites like YouTube, TeacherTube, and Facebook? Will this be outsourced (to whom) or created in house (what software)? What media format/s will the video be in? page 2
3 Item Types Video MP4 MPA (Enhanced Audio) MOV (Quicktime VR) Will need us to compress the raw video files Audio MP3 Will need us to compress the raw audio files PARTNERS Please list all the people involved in adding/modifying content and their role and if they will need training. Who will be responsible for the various parts of executing the strategy? Name Main Role Will they need training? CONTENT RESEARCH How will you develop content? How much time (e.g. number of weeks) will it take to gather, research and fact check the content? Do you have permissions/rights to publish the content (images, video, etc.) on the web? What steps will you take to reach your desired outcome? If the posts need to be maintained, how many people (staff or volunteers) are assigned to maintain it? page 3
4 CONTEXT AND PROMOTION What ideas do you have about how to promote the existence of your social media initiatives? Where does this social media into the MHS Web site structure? What kinds of inter linking between the new content and existing web content are anticipated? To help us understand the context for your site and its possible design, please list some examples of other web sites that interest you, and note why they appeal to you. PROJECT TIMELINE State your best guess as to what are the tasks required to complete the project, when they ll start, how long it will take to do them and who will do them. Add as many tasks as you need. Tasks What needs to be done? Anticipated Start Date How Long will it Take? (in weeks) Who Will Do It? PROJECTED IMPLEMENTATION DATE: Considering all that needs to be done to plan and develop. What is the projected date this will go live? Is there a mandatory deadline to complete this project? For example, is this a grant funded project that must be completed by a certain date, is there an exhibit opening or another event that coincides with this web site? If yes, what is the drop dead date? page 4
5 PROJECT BUDGET: How will the project be funded? If it is grant funded, briefly describe the funding aspects of the grant. If the technology will need to be maintained, e.g. update content or maintain relationships with content providers, or enhanced after it goes live, describe what resources (money, staff) have been planned for maintenance and enhancements. page 5
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