Medical Education Coordinator

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1 Date: May 2013 Job Title : Medical Education Coordinator Department : Awhina Education Location : Waitemata District Health Board acute and community services Reporting To : Awhina Education Manager Direct Reports : Awhina Education Administrator (METU) Functional Relationships with : Internal Directors of: Clinical Training; Awhina Health Campus; Physicians Training; Intern Supervisors & Supervising SMOs Supervisor IMGs RMOs Medical Students Clinical Directors Operational and Service Managers Cultural resource units Awhina Health Campus colleagues External Northern Region Training Hub (NoRTH) Resident Doctors Association Medical Council of New Zealand Schools of Medicine & Vocational Training Colleges Health Workforce NZ Staff involved in medical education from other DHBs Nursing and Allied Health new Graduate Educators Purpose : To provide workforce development and education leadership at Waitemata DHB to strengthen and enhance the quality of education, career pathways and the working/learning environment for medical students and RMOs Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 1

2 1. Relationship management to build capacity and create an enabling medical education environment Working in conjunction with the Director of Clinical Training and the Awhina Education Manager Builds strong internal and external partnerships to enhance and enable effective, efficient and impactful medical education at Waitemata DHB and across the region Actively engages with the Medical Council accreditation process to ensure WDHB meets their requirements Engages with the WDHB placement coordinator for the medical school to ensure the best possible learning experience for medical students on placement at WDHB (includes orientation for years 4 & 5) Understands and helps support the work of the various professional colleges that operate within Waitemata DHB and to support the continuum of medical education Practically supports the vision and work of NoRTH whereby each year 1 and 2 House Officer may become a fit for purpose practitioner Works in conjunction with WDHB nursing and allied health leaders to enhance the effectiveness of the work RMOs do alongside other clinical leaders and their teams Liaises with WDHB clinical, operational and service managers in regard to education delivery, assessment and reporting for medical students and RMOs Works with NoRTH, other regional providers, Waitemata DHBs Workforce Development Team and WDHBs Career Development Consultant on career and capacity building initiatives, e-portfolios and career planning Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 2

3 2. Education programme design and management to support the achievement of fit for purpose medical practitioners Ensures education and learning programmes provided by METU meet MCNZ requirements for PGY1 and PGY2 training, HWNZ funding specification for PGY1/2 and where possible strategically aligned these programmes to NoRTHs vision, the Awhina Health Campus Plan. Works in conjunction with Awhina Research and Innovation to strengthen evidence-based and innovative education and learning initiatives to enhance and strengthen medical education at Waitemata DHB. This includes liaison regarding the production and updating of the RMO handbook Applies a contemporary understanding of medical education theory and best practice principles to influence and strengthen the quality and accessibility of formal and informal learning for medical students and RMOs at Waitemata DHB Develop, deliver, monitor and evaluate high quality education and learning programmes and initiatives that that meet MCNZ requirements that are innovative and practical, assesses competence, meets identified learning needs and employs a blend of learning approaches. Support Intern Supervisors and consultant supervisor in their role. Actively supports the work of the Director of Clinical Training to influence good medical education and assessment practice provided through the services Actively support the role of quality and safety teams in WDHB and align training to the provision of safe effective care for WDHB patients and their families Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 3

4 3. Contribute to the development of skills, simulation training at WDHB and the use of videoconferencing Work with the Waitakere Simulation Centre to develop and enhance the use of videoconferencing links to bridge the gap between North Shore and Waitakere sites Ensure that an effective ACLS and Acute care programme is provided as required by MCNZ in coordination in conjunction with the Simulation Center and the Resuscitation Coordinator. Contribute to the development and coordination of a Skills Unit at WDHB to ensure that skills training is available that maps to MCNZ requirements Understands the links between patient safety and simulation and skills training and quality and can incorporate this in training design and delivery. 4. Influences and co-develops interprofessional education at WDHB Working in conjunction within the Awhina network to weave exposure to other professions into the teaching programme to ensure contact and of the roles of other professional groups Develop training that contributes to the development of team work and collaborative practice at WDHB 5. Evaluation, research and reporting resulting in measurable gain in knowledge, skills and attitudes Contribute to the co-development of Interprofessional education initiatives at WDHB (In relation to programmes delivered through METU) Evaluation practice, consistent with MCNZ accreditation requirements and quality specification attached to HWNZ funding Working with the Director of Clinical Training and the Awhina Education Manager, develops and monitors the implementation of mechanisms and tools for measuring and reporting on the effectiveness of RMO education delivered through METU and the Services at Waitemata DHB Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 4

5 Gathers, analyses and reports on data that enables Waitemata DHB to achieve effective, efficient and impactful medical student and junior doctor education and learning Ensures that other groups (NoRTH, WDHB Services) provide timely and excellent reports as per commitments and service level agreements. This will involve the provision of educational activity and attendance details to inform the reports for these groups Ensures services are either meeting the performance targets for high quality medical education (as per WDHBs contractual commitments for HWNZ funding) or plans are in place for corrective action; escalate issues as appropriate 6. Fostering an enabling working environment at Waitemata DHB Identifies causes of difficulty for RMOs & medical educators and acts on, refers to others for action or recommends/implements systems-wide initiatives (eg peer-to-peer mentoring) to address In conjunction with the Director Clinical Training work with the services to ensure that RMOs are able to access appropriate education and professional development including protected teaching time In conjunction with NoRTH, ensures appropriate support is provided to international recruits & works alongside the services to support orientation occurring; escalates any issues as appropriate 7. Operational leadership to ensure the effective functioning of METU Ensures the effective functioning of the Medical Education and Training Unit including the development of an annual plan of work, policy overview and budget oversight aligned to MCNZ requirements and the Awhina Health Campus Plan Ensures the RMO intranet site is maintained, provides relevant information and the education programme and resources are upto-date Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 5

6 Delegates administrative responsibilities to the METU administrator and supervises, supports and develops the skills of the role holder 8. Compliance DHB Policy and statutory requirements Health and Safety; Quality Assurance; Privacy Act and Health Information Code WDHB compliance policies and procedures are read, understood and acted upon Participates in Health and Safety meetings and training and follows WDHB and any additional safety procedures specific to area Meets or exceeds quality standards Personal information gathered is relevant, stored securely and confidentiality is maintained 9. To recognise Individual Responsibility for Workplace Health and Safety under the Health and Safety in Employment Act 1992 Company health and safety policies are read and understood and relevant procedures applied to their own work activities Workplace hazards are identified and reported, including self management of hazards where appropriate Can identify health and safety representative for area Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 6

7 Behavioural Competencies Adheres to Waitemata District Health Boards 4 Organisational Values of: Every single person matters, whether a patient / client, family member or a staff member We see our work in health as a vocation and more than a job, We are aware of the suffering of these entrusted to our care. We are driven by a desire to relieve that suffering. This philosophy drives our caring approach and means we will strive to do everything we can to relieve suffering and promote wellness. We need to be connected with our community. We need to be connected within our organisation across disciplines and teams. This is to ensure care is seamless and integrated to achieve the best possible health outcomes for our patients/clients and their families. We seek continuous improvement in everything we do. We will become the national leader in health care delivery. Behavioural Competencies Communicates and Works Co-operatively Behaviour Demonstrated Actively looks for ways to collaborate with and assist others to improve the experience of the healthcare workforce, patients & their families and the community & Iwi. Is Committed to Learning Proactively follows up development needs and learning opportunities for oneself and direct reports. Is Transparent Communicates openly and engages widely across the organisation. Enacts agreed decisions with integrity. Is Customer Focused Responds to peoples needs appropriately and with effective results Identifies opportunities for innovation and improvement Works in Partnership to Reduce Inequality in Outcomes Works in a way that: Demonstrates awareness of partnership obligations under the Treaty of Waitangi. Shows sensitivity to cultural complexity in the workforce and patient population. Ensures service provision that does not vary because of peoples personal characteristics. Improves health Work practices show a concern for the promotion of health and well-being for self and others. Prevents Harm Follows policies and guidelines designed to prevent harm. Acts to ensure the safety of themselves and others. VERIFICATION: Employee: Manager: Date: Review Date: Note: This job description forms part of an individual s contract of employment with WDHB and must be attached to that contract. Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 7

8 PERSON SPECIFICATION POSITION TITLE: Medical Education Coordinator Qualification Experience Skills/Knowledge/ Behaviour Minimum Qualification in clinical education and supervision Must have experience in clinical education in medical or another health professional discipline Three years post-graduate experience in a health environment as a qualified health practitioner with education responsibilities Strong interpersonal relationship skills, an open and collaborative style, works naturally in a team-environment and enabling Resilient, flexible and adaptive a can do attitude with capacity to deliver in a demanding and fast-paced environment Project management skills and event coordination skills Excellent communication skills both verbal and written; digitally literate Ability to apply the Te Tiriti o Waitangi to prevocational medical education including an understanding of the cultural requirements of the health practitioners competency Act 2003 Preferred Master levels qualifications medical/health professional education or first degree in health with masters in education area, or progress towards same More than five years experience providing medical education or supporting medical education in a DHB, University, or equivalent health professional provider environment Experience in designing and supporting the delivery of clinical skills and simulation training Exposure to the principles of Interprofessional Education to support collaborative practice Have experienced working on interprofessional learning projects. A proven leader in clinical education, resultsorientated and proactive Innovative, maintains currency of thinking and practice in relation to medical education, applies evidence-based and evidence-generating principles to everyday work Waitemata District Health Board -JOB DESCRIPTION - Medical Education Coordinator Page 8

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