Online Timesheet. A timesheet (or time sheet) is a method for recording the amount of a worker's time spent on each job.

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1 Online Timesheet A timesheet (or time sheet) is a method for recording the amount of a worker's time spent on each job. Time-sheets record the start and end time of tasks, or just the duration. It may contain a detailed breakdown of tasks accomplished throughout the project or program. This information may be used for payroll, client billing, and increasingly for project costing, estimation, tracking and management. Web-based time-sheet software or services that provide a means to track time for payroll, billing and project management. One of the major uses of time-sheets in a project management environment is comparing planned costs versus actual costs,as well as measuring employee performance, and identifying problematic tasks. This knowledge can drive corporate strategy as users stop performing or reassign unprofitable work. Time tracking can lower costs in 3 ways: 1. by making payroll processing more efficient, 2. by making costs visible so you can lower them, 3. and by automating billing & invoicing. 1 / 23

2 Time tracking can increase revenue through automating billing, which tends to make it easier for a company to get correct invoices out for all hours worked by consulting staff. This speeds up payment and eliminates the hassles of 'dropping' bills. By lowering costs in 3 ways, and increasing revenue in one way, time-sheet management technologies that are web-based can improve the health of companies. Created with the Personal Edition of HelpNDoc: Single source CHM, PDF, DOC and HTML Help creation 2 / 23

3 Welcome Project Management System Time-sheet is a web based project management system for small and medium businesses. Any company that bills for services or performs project-oriented work can benefit from this Time sheet Management System. These PMS is built on W3C standards to ensure accessibility and browser compatibility with a variety of modern platforms. Managing time sheets and projects On line provides a number of benefits compared to traditional desktop based software. Please Note that these product is Copyright protected under the Datamatics Research and Analytic Team. Created with the Personal Edition of HelpNDoc: Full featured multi-format Help generator What's new Features Integrated in this Web Based Tool Ø Time sheet is powerful, 100% Web-based workforce management software. It automates time tracking, improves reporting, and reduces administrative overhead. Ø Any Employees can log their time sheets from any computer with an Internet connection and browser. Project information is available at all times, from home or the office, or even your client's office. Ø There are no software downloads, nothing to install and you're always using the most up to date version. Ø Additionally, your data is professionally stored and managed with daily backups ensuring no accidents will erase your critical information. Ø Easy, fast and flexible, completely web based, powerful real-time time sheet, project and employee reports, expense management and reports, three levels of user access, exportable time sheets and reports are some of the great features available in our Timesheet Web based system. Created with the Personal Edition of HelpNDoc: Free CHM Help documentation generator 3 / 23

4 Getting Started Getting Started :Created with the Personal Edition of HelpNDoc: Easy CHM and documentation editor System requirements System Requirement Ø Windows 2000/XP/Linux/Mac or any other architecture. Ø Browse Requirement like Mozilla,IE,chrome or any other supportable browser. (Browser Tested Mozilla, Chrome, IE, Netscape Navigator). Ø Make sure that the Java-script is enable in the browse. Ø Requirement of local IIS Server to run the application. Created with the Personal Edition of HelpNDoc: Free help authoring tool Technical requirements Technical / Software Requirement Ø Ø Ø Ø Ø Any Editor (like Notepad,edit plus or etc) to create an asp page. Or else one can have Microsoft Visual Interdev 6.0 / VB 6.0. Require Microsoft office Ms-access 2005/2007. Require to install MySQL ODBC 3.51 Driver. SQLyog or SqlDbx to read the database of OMS. Created with the Personal Edition of HelpNDoc: Full featured multi-format Help generator Other requirements Other Requirement Ø If one needs to debug the Java-script code in browser itself then there are various addons are available like :o For IE Developer Tool bar for IE 7,8 or 9. o For Firefox it is already integrated under Tools --> Web Developer. Ø To run the Scheduler, one need to check the Windows Task Scheduler inbuilt in any Windows OS. Created with the Personal Edition of HelpNDoc: Free HTML Help documentation generator 4 / 23

5 Functionality Created with the Personal Edition of HelpNDoc: Create iphone web-based documentation Basic Knowledge Service Line These tool was build for the below mention service line :1. Analytics 2. Audio Capture 3. Charting 4. Data Capture 5. Data Preparation 6. Data Integration 6.1 IOM 6.2 TOM 7. OEC 8. Survey Programming Created with the Personal Edition of HelpNDoc: Free iphone documentation generator OMS- Project Management PROJECT MANAGEMENT Project Management involves adding or updating or tracking project details from time to time. OMS is an web based application which is been used by the RNA team members and it hold all the Project Details, Client Details and the User Details for each and every service line. URL link of OMS :- Modules Involved 1. Management 1.1 Project Management Manage Project Add Project 1.2 User Management Manage Users Add Users Change My Password 2. Administration 2.1 Time sheet Manage Time sheet Add Time sheet 2.2 Reports 5 / 23

6 2.2.1 Comparative Report Created with the Personal Edition of HelpNDoc: Free CHM Help documentation generator Project Management 1.1 Project Management Manage Project Ø Here one would be able to view the project tracker details as per Service Line. Ø One would be able to export the project details just by clicking the "Export" button in right hand side column. Ø Sorting, filtering is very much easier in these project tracker. One can easily filter out the data by clicking on the "Add filter" button. Please find the below print-screen : Add Project Ø Initiate the project details in OMS just following the simple path :Management --> Project --> Add Project Ø There various fields available while adding the projects in OMS. Make sure that whatever details is entered over here are truly approved by client and by concern person. Description of each and every fields are given below :Ø Project No (Client Code) :- These are initially a project code which provide by the 6 / 23

7 quality team and registered in pulse. Each project code is unique for each and every client like RA-1DIISAUS- this project code belongs for the ISA client. Ø Project Code (Internal Code) :- These code are usually provided by the clients itself. Please ensure that the Project Code should be unique. Ø Project Name, Project type, Volume, Region, Complexity, Date of booking, Material Rcd, Date of Del :- These details are usually provided by client. Ø Service Line & Client :- One must ensure that they should select appropriate option w.r.t to Service Line and clients. Please find the below print-screen :- Created with the Personal Edition of HelpNDoc: Easy CHM and documentation editor User Management 1.2 Project Management Manage User Ø Here one would be able to view all the active and inactive user details. Ø One would be able to export the user details just by clicking the "Export" button in right hand side column. Please find the below print-screen :- 7 / 23

8 1.2.2 Add User One can easily add the user details in OMS. Description of each and every fields are given below : Employee Code :- Should be unique and should not be repeated again. User Name :- Usually used for login in OMS. - Please provide the datamatics mail Id. Services:- Please the appropriate option w.r.t to your Service Line. User Type :- There are basically two option :I. Admin :- These rights is basically provide to Manager and team leader. Rights to provide to any user would be able to add and manage projects and user details in OMS. II. User :- These is an normal rights provided to junior level user and trainees. 6. Grade :- Select an appropriate option according to the grade in the datamatics. 7. IsActive :- For active users its always show a check sign. To inactive any user please remove the check sign. 8. FTE :- These check is usually made for the FTE users. To make any users as FTE, please checked it Change Password One can easily their own password by following the below path:oms --> Management --> Users --> Change My Password Created with the Personal Edition of HelpNDoc: Easily create PDF Help documents Time Entry Time Entry Process This is an process where users has to fill the time entry on daily basis. Whatever jobs, activities or delivery one has performed for the day should be reflect over here. Its easily tracks the utilization of the users by mentioning the appropriate break-up time. Time sheet details also help the respective SL who work on Time based, so to send the billing to the respective clients. Description about the process of Time-entry and how to fill the time-entry 1. To fill the Time-entry, goto the below mentioned path:project Management System --> Time Management --> Time Entry 2. Once the page been loaded then please select appropriate option w.r.t to your Service Line from the "Team" drop-down box. 8 / 23

9 3. Once the team selection is done, select respective Date, Shift and total time in office. Once these is done the respective projects details and activity details is been fetch and shown in the drop-down box. Description about each and every fields is mentioned below :o Project code: Select the appropriate project code for which a work has been done or for Non-working project select non-billable as a project code. 9 / 23

10 o Actual Hrs: Need to mention the actual time spent on that particular task. o Estimated Hrs: Needs to mention the estimated time (i.e. time which will be billed to clients) given on that particular task. o Activity: Select the suitable activity for that task. o Events: needs to mention in which working phase the project is assign. o Comments: Add the proper comments for those tasks. Permutation & Combination in calculating the Billable/Non-billable time There are basically three combination for calculating the non-billable time for any time-entry 1. By Selecting the Project Code as "Non-billable" 1. If any person doesn't work on Live project or basically worked on process-oriented work then one can select "Non-billable" project code for mentioning the time spend in office. 2. If a project code "Non-billable" is select and with respective to this activity like "Break","Idle Time","Training Received","Training Given" is selected then amount of time will be totally considered as "Non-billable". 3. If a project code "Non-billable" is select and with respective to this activity like "Break","Idle Time","Training Received","Training Given" is not selected then the amount of time will be considered as "Non-Productive Time". 2. By Selecting the Activity "Break","Idle Time","Training Received","Training Given" these activities are always considered as a "Non- Billable" time. For example :- If any person is sitting idle or attended any induction/training then for such time should always select the these activities. Please Note :- There is a validation where the break time can't be more than the one hour. 3. By Selecting the Events If any person worked on any respective project but that too as "Non billable". In such scenario, one select the respective project code and can select the Event as "Non billable" or "Break". So for the amount of time spend will be considered as "Non-Productive Time". There are basically one combination for calculating the Billable time for any time-entry :1. Select the respective project code excluding ("Non-billable") project code and select the respective activity excluding ("Break, Idle Time, Training Received, Training Given") and events excluding ("Non billable" and "Break"). So in such scenario the amount of time will be consider as "Productive Time". 10 / 23

11 2. There are eight different LOB where Analytics, Data Integration (IOM+TOM) and Survey Programming work on the Time based and others on Volume based. So for the Time Based LOB the Productive Time calculation is done with the "Estimated-Time" and for Volume based the calculation is done with the "Actual Time". Created with the Personal Edition of HelpNDoc: Easily create Help documents Tasklist Created with the Personal Edition of HelpNDoc: Easy to use tool to create HTML Help files and Help web sites Holiday Holiday This module help to manage all schedule,unscheduled and holiday list for each and every member of the team. How to apply a le ave Goto Time she e t ---> Holiday -- > Le ave Re giste r Note :- This module is access to all admin rights users in OMS. Ste p 1 :- Select user name from the drop down list. Ste p 2 :- Select Reason from the drop down list. Available Reason are General Leave,Personal Leave and Privilege Leave. One can select any of them w.r.t to their leave. Ste p 3 :- Select type from the list and available list are Schedule Leave, Unscheduled Leave and Holiday. Ste p 4 :- Comments is not mandatory and one can provide the comments over here. Ste p 5 :- Select the start date and end date of the leave. And then click on the "Submit" Button. 11 / 23

12 Once the leave is registered then one would able to view their all schedule, holiday and unscheduled leave in the "Holiday"Calendar. Goto Time she e t ---> Holiday -- > Holiday Cale nde r In the above print-screen, the "Green" Marker indicates the Fix holiday which has to provided to all employees. Created with the Personal Edition of HelpNDoc: Full featured Documentation generator User Reports Created with the Personal Edition of HelpNDoc: Easily create CHM Help documents Daily Shift Details To Check the Daily Shift Details: This report will provide the Daily shift details (tasks performed in the shift) of particular user. 12 / 23

13 User Reportsà Daily Shift Details How to get the Daily Shift Details Report: User Name: Need to select the user name for whom you want to see the report Select Date: Need to select the particular date that you want to fetch the report. 13 / 23

14 After submitting the details and a report is shown with appropriate data. One can easily export the data just by clicking the Export buton. Created with the Personal Edition of HelpNDoc: Free HTML Help documentation generator Monthly Shift Details To Check the Month Shift Details: This report will provide the monthly shift structure details of all the employees for the particular LOB. User Reportsà Monthly Shift Details 14 / 23

15 How to get the Monthly Shift Details Report: Start Date: Need to select start date from you want report End Date: Need to select the date till you want to fetch data. 15 / 23

16 After providing all this information clicking on submit button and one can see the new Excel file report with proper Shift Structure like CST,IST,GMT,EST and grant total which gives the number of working days for each and every users. Created with the Personal Edition of HelpNDoc: Create HTML Help, DOC, PDF and print manuals from 1 single source RTS Report Created with the Personal Edition of HelpNDoc: Free PDF documentation generator View Project Details To View and update the Project Details: Project Details gives the project details, status and the estimation hour executed for the particular project. 16 / 23

17 User Reportsà View Project Details How to get and update the Project Details: Team: Need to select appropriate option w.r.t to your service line from drop down list under Team opton Select Team: Please select the appropriate client from the list Project Code: Mention the Project Code of which you want to see the details 17 / 23

18 After providing all this information click on submit button and you can see the details of project on the same page. One can easily export the report just by clicking on the Export buton. 18 / 23

19 Please Note: - The person who has the admin rights can update the time entry of any users wherever it's required. Created with the Personal Edition of HelpNDoc: Free CHM Help documentation generator User-wise Details To Check the User wise Details: User wise details report provide the data with many filtration options and it's mainly useful to send the details to the clients or for any billing cycle. User Reportsà User wise Details 19 / 23

20 How to get the User wise Details: User Name: Need to select User name Client: Need to select the Client on which that particular user works. Start Date: Need to select start date from which the user want report. End Date: Need to select till date the user want report. After providing all this information click on submit button and you can see the new window opens with the report. This report hold data like Username, time-entry data, activities, Actual and Estimated hours, Events, Comments, shift and etc. Export Details allows the user to export all the data currently in the window in a variety of format. Created with the Personal Edition of HelpNDoc: Single source CHM, PDF, DOC and HTML Help creation Utilization Reports 20 / 23

21 Created with the Personal Edition of HelpNDoc: Free HTML Help documentation generator 21 / 23

22 Calculation Created with the Personal Edition of HelpNDoc: Free iphone documentation generator Service Line based standard Created with the Personal Edition of HelpNDoc: Full featured Documentation generator Billable Calculation Created with the Personal Edition of HelpNDoc: Full featured multi-format Help generator Utilization VS Billable Calculation Created with the Personal Edition of HelpNDoc: Free Web Help generator 22 / 23

23 New topic Created with the Personal Edition of HelpNDoc: Free help authoring environment 23 / 23