A Step-by-Step Million Stock Control Workbook

Transcription

1 LESSON 1 This Lesson Covers: Setup Company Profile & Accounting Year Account No. & Document No. Maintain Customer & Supplier Information Maintain Stock Item Information o Group o Sub-Group o Product Costing Method for Stock Valuation Maintain Service Item Information Maintain Batch Issue Bill o Purchase o Cash Purchase o Purchase Return o Invoice o Cash Sales o Credit Note o Debit Note o Adjustment View Report o Inventory Report Calculation Stock Value Copyright by Million Software Sdn Bhd Page 1

2 LESSON 1 Fam & Lee Company Sdn Bhd (ROC No: J) is a computer company. You are an inventory clerk who is in charge of computerising the stock control system. The company s financial year is from 01Jan to 31 Dec. 1). Go to System General Setup Company Company Name: Fam & Lee Company Sdn Bhd From Date: 01/01/20XX 31/12/20XX Actual Start Date: 01/01/20XX 2). Go to System General Setup Options A/C No: XXXX/XXXX (Default A/C No. for stock control only.) 3). System Administrative Tools Document No Ok By default the document no. are set as Auto Increment, please change the current no. as below:- Document Prefix Number Width Auto Increment Sales Invoice INV 4 Cash Sales CS 4 Debit Note DN 4 Credit Note CN 4 * To enable the bill number run automatically 4). Setting default account (System Administrative Tools Default Account Generate) Copyright by Million Software Sdn Bhd Page 2

3 5). Add customers particular as follow: (Debtors Debtor Maintenance Add) A/C. No. Name Address Agent 3000/K001 Ken & Sun Co. 9, Jalan Tiang, Taman Damai Lee Skudai, Johor 3000/P001 Pan Island Sdn Bhd 19, Jalan Harimau, Taman Century Tan Johor Bahru, Johor 3000/S001 Sakura Trading 3, Jalan Dedap 9, Taman Johor Jaya Lee Johor Bahru, Johor 3000/S002 Seng Tech Pte. Ltd No 12, Tuas View Circuit, Lim Singapore Currency: SGD 6). Add suppliers particular as follow: (Creditors Creditor Maintenance Add) Cust. No. Name Address 4000/A001 Acer Computer 4, Jalan Sulam, Taman Sentosa Johor Bahru, Johor 4000/M001 Million Software S/B 10B, Jalan Suria 19, Taman Suria Johor Bahru, Johor 4000/M002 MCLA System Sdn Bhd 8, Jalan Dedap 4, Taman Johor Jaya Johor Bahru, Johor 4000/T001 Tan & Tong Enterprise No 4, Jalan Merah 2, Taman Pelangi, Johor Bahru, Johor Copyright by Million Software Sdn Bhd Page 3

4 7). Create Group Code as follow: (Stock Group Add) Group Description AC Accessories HW Hardware SW Software 8). Create Sub Group Code as follow: (Stock Sub-Group Add) Sub Group Description ACR Ribbon ACD Diskette HWP Printer HWD Desktop SWM Million Software 9). Create Service Code as follow: (Stock Product Add) Product Code Description Item Type SC Service Charges for Service Item Computer Service Provided 10). Create Item Code as follow: (Stock Product Add) Product Code Description Group Sub-Group Unit U.cost U.price ACD-01 Sony 1.44 Diskette AC ACD Box ACR-01 NEC P2000 Ribbon AC ACR Box HWD-01 Acermate PIII P3500 HW HWD Unit HWP-01 NEC Printer P2000 HW HWP Unit HWP-02 Panasonic Printer KX1121 HW HWP Unit SWM-01 Million Accounting System SW SWM Set SWM-02 Million V-Stock System SW SWM Set * All items should be set as Stock Item and costing method set as Average Copyright by Million Software Sdn Bhd Page 4

5 11). Maintain Opening Stock Quantity (Stock Opening Stock Edit Add New Record) Product Code Description Qty ACD-01 Sony 1.44 Diskette 11 ACR-01 NEC P2000 Ribbon 6 HWD-01 Acermate PIII P HWP-01 NEC Printer P HWP-02 Panasonic Printer KX SWM-01 Million Accounting System 3 SWM-02 Million V-Stock System 3 12). Create batches (System Administrative Tools Batch Ok Add Sample Yes Ok From Jan To Dec Generate Yes) 13). Goods Received from suppliers (Purchase Purchase Invoice Add) Date Ref. No. Description 15/01/20XX 1006 Goods received from Acer Computer Item Description Quantity U. Price(RM) Acer mate PIII P Date Ref. No. Description 20/01/20XX 8520 Goods received from MCLA System Item Description Quantity U. Price (RM) NEC Printer P NEC P2000 Ribbon Sony 1.44 Diskette Copyright by Million Software Sdn Bhd Page 5

6 Date Ref. No. Description 30/01/20XX 8330 Goods received from Tan & Tong Enterprise Item Description Quantity U. Price (RM) Acer mate PIII P Panasonic Printer KX Million Accounting System Million V-Stock System ). Credit Sales for the following customers. (Sales Invoice Add) Date Ref. No. Description 15/01/20XX INV0001 Credit Sales to Pan Island Sdn Bhd Item Description Quantity U. Price (RM) Panasonic Printer KX Acermate PIII P Sony 1.44 Diskette 2 Free of Charge FOC Date Ref. No. Description 20/01/20XX INV0002 Credit Sales to Ken & Sun Item Description Quantity U. Price (RM) NEC P2000 Ribbon 6 18 Sony 1.44 Diskette 6 12 Total Discount to be given (Footer -> discount: 10%) Date Ref. No. Description 28/01/20XX INV0003 Credit Sales to Sakura Trading Item Description Quantity U. Price (RM) Million Accounting System Million V-Stock System Remark: The above pricing include 1 year telephone support (Click Note to key in the above information) Copyright by Million Software Sdn Bhd Page 6

7 Date Ref. No. Description 30/01/20XX INV0004 Credit Sales to Seng Tech Pte. Ltd. Item Description Quantity U. Price (SGD) NEC P2000 Ribbon Million Accounting System (Exchange Rate: 2.30) (System Administrative Tools Currency Select SGD Exchange Rate Add) 15). 15/01/20XX - Cash sales of one box of Sony 1.44 Diskette (RM11) & * Service Charges for repairing monitor (RM60). (Sales Cash Sale Add) 16). 31/01/20XX - Pan Island returned one unit of Panasonic Printer KX1121 (RM440). (Sales Credit Note Add) 17). 31/01/20XX - issued a debit note to Sakura Trading for Service Charges under repairing computer total amount RM80 for the invoice issued on 28/01/20XX. (Sales Debit Note Add) 18). 31/01/20XX- Cash Purchase of one unit of Acer mate PIII P3500 (RM2850) (Purchase Cash Purchase Add) 19). 31/01/20XX- Tan & Tong received a credit note for Panasonic Printer KX1121 total amount RM350 for the purchase invoice issued on 30/01/20XX. (Purchase Purchase Return Add) 20). Print out the Physical Worksheet (Stock Stock Reports Physical Worksheet), compare with the below actual quantity and do the adjustment (using Stock Stock Adjustment) Item No. Actual Quantity System Quantity Adj. Qty ACD ACR HWD HWP HWP SWU SWU Copyright by Million Software Sdn Bhd Page 7

8 21). View the following management reports: 1. Stock Stock Reports Stock Card Copyright by Million Software Sdn Bhd Page 8

9 2. Stock Stock Reports Stock Value Report Copyright by Million Software Sdn Bhd Page 9

10 LESSON 2 This Lesson covers: Setup Bill No. Issue Bill o Purchases Order o Receive (Update from PO) o Purchases Return View Reports o Outstanding P/O o Purchase Reports Copyright by Million Software Sdn Bhd Page 10

11 LESSON 2 Lee & Lee company, which is selling the health and beauty product. The company uses Fixed Cost as their costing method. Their accounting year is from 1 Jan to 31 Dec. Add the following Customers in Debtor Maintenance (Debtors Debtors Maintenance Add) A/C No. Name Address Tel 3000/B001 Best Beauty Sdn Bhd 4, Jln. Kuning 2, Tmn. Pelangi, JB, Johor 3000/N001 Nally Shop 132, Jln. Perdagangan 1, Tmn. University, Skudai, Johor Add the following Suppliers in Creditor Maintenance (Creditors Creditors Maintenance Add) A/C No. Name Address Tel 4000/G001 Golden Health Sdn Bhd 12, Jln. Maju Jaya, Tmn. Maju Jaya, JB, Johor. 4000/T001 Tang Beauty Co. P.T.D 353-C, Jln. Sengkang, Kulai, Johor Create Group code as follow: (Stock Group Add) Group Description H Health Food B Beauty Care Create Sub Group codes as follow: (Stock Sub Group Add) Sub Group Description VT Vitamin DT Diet HC Hair Care SC Skin Care Copyright by Million Software Sdn Bhd Page 11

12 Create Service code as follow: (Stock Product Add) Service Description Item Type TRP Transport Charges Service Item Create item code as follow: (Stock Product Add) Item Code H-V001 Description Group Sub Group Orange Sugar Free 250 gram (Vitamin C) Unit Unit Cost S/Price A S/Price B H VT Box H-V IU 150 s (Vitamin E) H VT Box H-D002 Fat Loss 25 Cachets H DT Box B-S002 Gentle Foaming Gel B SC Pack B-H001 Sun Shampoo B HC Pack * All items should be set as Stock Item and costing method set as Fixed Cost Create Location Code as follow: (Stock Stock Location Add) Location Description US Up Stair DS Down Stair The following is the Opening Quantity for each item. (Stock Opening Stock Edit Add New Record) US DS Item Code Opening Qty Opening Qty H-V H-V H-D B-S B-H Copyright by Million Software Sdn Bhd Page 12

13 View Reports: 1. Stock Stock Reports Stock Balance Report (Order by: Location) 2. Stock Stock Reports Stock Value Report (Order by: Group) Copyright by Million Software Sdn Bhd Page 13

14 Setup the Current No. for all bills. (System Administrative Tools Document No) Create batches (System Administrative Tools Batch Ok Add Sample Yes Ok From Jan To Dec Generate Yes) Copyright by Million Software Sdn Bhd Page 14

15 The following Purchases Orders issued in the month of January: (Purchase Purchase Order Add) Supplier Ref. No. Date Item No Location Qty U.Price 4000/G001 PO Jan H-V001 US H-V002 US /T001 PO Jan B-S002 DS /G001 PO Jan H-D002 DS B-S002 DS Goods received from suppliers. (Purchase Purchase Invoice Add, at bottom enter click Generate, then that will auto Update from PO ) Supplier Ref. No. Date2 nd Ref No. Item No. Location Qty Unit Cost 4000/G001 PI Jan 2311 H-V001 US Update PO00001 H-V002 US /T001 PI Jan 5210 B-S002 DS Update PO00002 H-V002 DS Goods returned to supplier. (Purchase Purchases Return) Supplier Ref. No. Date Item No. Location Qty U.Cost 4000/T001 PR Jan H-V002 DS Copyright by Million Software Sdn Bhd Page 15

16 View Reports 1. Purchase Purchase Reports Outstanding P/O 2. Purchase Purchase Reports Product Purchase Report By Supplier Copyright by Million Software Sdn Bhd Page 16

17 3. Purchase Purchase Reports Purchase Report 4. Stock Stock Reports Stock Balance Copyright by Million Software Sdn Bhd Page 17

18 Lesson 3 This Lesson Covers: Issue Bill o Quotation o Sales Order (Update from QO) o Delivery Order (Update from SO) o Invoice (Update from DO) o Invoice With Service Charges Per item discount Total bill discount o Cash Sales Internal Control o Transfer o Issue o Adjustment - Reduce View Reports o Inventory Report o Sales Report Copyright by Million Software Sdn Bhd Page 18

19 LESSON 3 The company sent quotation to his customers. (Sales Quotation Add) Customer Ref. No. Date Item No Location Qty S.Price (RM) 3000/B001 SQ Feb H-V001 US H-V002 US /N001 SQ Feb B-H001 DS The company receives the sales order. (Sales Sales Order Add, at bottom click Generate, then that will auto Update from QO ) Customer Ref. No. Date Item No Location Qty S.Price (RM) 3000/B001 SO Feb H-V001 US Update SQ H-V002 US Goods were delivered to customers. (Sales Delivery Order Add, at bottom click Generate, then that will auto Update from SO ) Customer Ref. No. Date Item No Location Qty 3000/B001 DO Feb H-V001 US 30 Update SO H-V002 US 20 Sent Invoice to Customers. (Sales Invoice Add) Customer Ref. No. Date Item No. Location Qty U.Price(RM) 3000/B001 INV Feb H-V001 US Update DO H-V002 US Customer Ref. No. Date Item No. Location Qty U.Price(RM) 3000/S001 INV Feb H-D002 DS TRP Add new customer Sunrise Pharmacy Address: No.111, Jln Besar 12, Tmn Indah, Johor Bahru. Copyright by Million Software Sdn Bhd Page 19

20 Customer Ref. No. Date Item No. Location Qty U.Price(RM) 3000/N001 INV Feb B-H001 DS * * Less 10% Discount per Item Customer Ref. No. Date Item No. Location Qty U.Price(RM) 3000/S001 INV Feb H-D002 US B-S002 US ** Total Bill Discount 10% Issue the following Cash Sales. (Sales Cash Sales Add) Customer Ref. No. Date Item No. Location Qty S.Price(RM) - CS Feb H-V001 US H-V002 US Add location transfer. (Stock Stock Transfer Add) Customer Ref. No. Date Item No. Location Qty U.Price(RM) - ST Feb B-S002 US-DS Issue for personnel use. (Stock Stock Issue Add) Customer Ref. No. Date Item No. Location Qty U.Price(RM) - SS Feb B-H001 US Adjustment. (Stock Stock Adjustment (Reduce) Add) Customer Ref. No. Date Item No. Location Qty U.Price(RM) - SA Feb H-V001 US Copyright by Million Software Sdn Bhd Page 20

21 View Reports 1. Sales Sales Reports Product Sales Report By Customer 2. Sales Sales Reports Product Sales Report (Order by: Group) Copyright by Million Software Sdn Bhd Page 21

22 3. Stock Stock Reports Stock Value Report Copyright by Million Software Sdn Bhd Page 22

23 Lesson 4 Bill of Material This Lesson Covers: Maintenance Item Information Bill of Material o Add material for each finished goods o Generate Cost o Check Material Issue Bill o SO o PO o Receive o Item Assembly o Invoice Enquiry outstanding Copyright by Million Software Sdn Bhd Page 23

24 LESSON 4 Bill of Material ING Industries Sdn Bhd is a manufacturer. They want to computerize their raw material and finished goods using Million Stock Control System. 1. Stock Product Add Add the following stock item Item No. Description Unit Unit Cost Selling Price FG-A Finished Goods A Set FG-B Finished Goods B Set RM-1 Raw Material 1 Tin RM-2 Raw Material 2 Pcs Stock Opening Stock Edit Add New Record Item No. Description Qty B/F FG-A Finished Goods A - FG-B Finished Goods B - RM-1 Raw Material RM-2 Raw Material Stock Product BOM Add Add the finished goods component The component of FG-A: 10 tins of RM-1 20 pcs of RM-2 Assembly Cost: RM10.00 The component of FG-B: 1 tin of RM-1 2 pcs of RM-2 Copyright by Million Software Sdn Bhd Page 24

25 4. Sales Sales Order Add Received a purchase order from QQ Trading, add this order ** Sales Order an order for selling goods to customer Item No. : FG-A Quantity: 10 sets 5. Purchase Purchases Order Add Issued a purchase order to supplier KK Industries for the outstanding item Item No.: RM-1 Item No.: RM-2 Quantity: 50 tins Quantity: 80 pcs 6. Stock Stock Reports Stock Forecasting Report Obtain a list of items showing the forecast quantity towards the outstanding bills 7. Received goods (RM-2, 50 pcs) from supplier KK Industries (Purchase Purchase Invoice Add) Generate from PO 8. Stock Stock Assembly Add To record the transaction. Production department had produced the above item (FG-A, 10 sets) ** Click Update Latest Unit Cost to Finished Goods Product ** Item Assembly -- This option enable you to assemble raw material / component parts into a finished goods. After this, system will automatic generated one received transaction for finished goods and one issued transaction for raw material. Stock Stock Reports Stock Balance Look for Stock Balance Report 9. Sales Invoice Add Issued an invoice to QQ Trading for the above SO ** Generate from SO Item No. : FG-A Quantity: 10 sets Copyright by Million Software Sdn Bhd Page 25

26 LESSON 5 SERIAL NO.. This Lesson Covers: Maintain Stock Item Enter Opening Balance for Serial No. Issue Bill o Receive o Invoice o Credit Note View Report Serial No. Year End Copyright by Million Software Sdn Bhd Page 26

27 LESSON 5 Serial No. Vincent Forever Telephone Shop is a trading company selling hand phone products using FIFO as the costing method. Their accounting year is 01/01/20XX 31/12/ 20XX. 1. Create Item Code as follow (Stock Product Add) Item Description Unit Unit S. P (A) S. P (B) No. Cost M-001 Sony Ericsson K700i Set M-002 Nokia 6230i Set M-003 Samsung SGH-e635 Set ** Remark: Serial No. 2. Enter Serial No (Stock Product Serial No Add) Item No. Serial No. M M Enter Opening Balance (Stock Opening Stock Edit Add New Record) Item No. Qty M M Copyright by Million Software Sdn Bhd Page 27

28 4. Enter the following transaction ( A ) Goods received from supplier (Purchase Purchase Invoice Add) Date 2 nd Ref No. Description 02/01/20XX 2010 Purchases the following items from West City Item No. Qty Serial No. U.Cost M M Date 2 nd Ref No. Description 15/01/20XX 2541 Purchases the following items from Pan Elec Item No. Qty Serial No. U.Cost M Copyright by Million Software Sdn Bhd Page 28

29 ( B ) Goods sold to customer (Sales Invoice) Date Ref No. Description 15/01/20XX I The following invoice is issued to Alfa Electronic Item No. Qty Serial No. S.price M M Date Ref No. Description 31/01/20XX I The following invoice is issued to Teck Seng Item No. Qty Serial No. S.Price M M M ( C ) Goods return from customer. (Sales Credit Note) Date Ref No. Description 31/01/20XX CN 022 The following credit note is issued to Alfa Elec Item No. Qty Serial No. U.Price M Copyright by Million Software Sdn Bhd Page 29

30 View Reports 1. Sales Invoice Print Copyright by Million Software Sdn Bhd Page 30

31 2. Stock Stock Reports Serial No. Report Copyright by Million Software Sdn Bhd Page 31

32 LESSON 6 GST Transaction. This Lesson Covers: Maintain GST Code Maintain Stock Item Information Issue Bill o Receive o Invoice Print Bill o Receive o Invoice Copyright by Million Software Sdn Bhd Page 32

33 LESSON 6 GST Transaction Lim Trading Sdn Bhd (ROC No: J) is a Telephone Company. You are a sales clerk who is in charge of computerized its sales department. The company s financial year is from 01Jan to 31 Dec. 1). Go to System General Setup Company Company Name: Lim Trading Sdn Bhd From Date: 01/01/20XX 31/12/20XX Actual Start Date: 01/01/20XX Tax No.: H 2). Go to System General Setup Options A/C No.: XXXX/XXXX 3). Set up Body GST (System General Setup Bills) Body page Tax Code entry 4). Generate GL Account (System Administrative Tools Default Account OK Generate) 5). Create batches (System Administrative Tools Batch Ok Add Sample Yes Ok From Jan To Dec Generate Yes) 6). Set up GST Code (System Administrative Tools GST Ok Sample Select GST Output /Input tax A/C No. Generate) Copyright by Million Software Sdn Bhd Page 33

34 7). Add customers particular as follow: (Debtors Debtor Maintenance Add) A/C. No. Name Address 3000/M001 Mountain Deal Sdn Bhd 9, Jalan Harimau 1, Taman Daya Johor Bahru, Johor. 3000/C001 CM Design Sdn Bhd 10, Jalan Dedap 3, Tmn Johor Jaya Johor Bahru, Johor 8). Add suppliers particular as follow: (Creditors Creditor Maintenance Add) A/C. No. Name Address Tax Code (GST) 4000/S001 Samsung (Malaysia) S/B 4, Jalan Sulam, Taman Sentosa TX (6%) 9). Create Item Code as follow: (Stock Product Add) Product Code Description Unit U.cost S. Price(RM) Sam-G4 Samsung Galaxy 4 Unit Sam-N1 Samsung Note 2 Unit Sam-P2 Samsung Pad Unit CA Cable Unit * All items should be set as Stock Item and costing method set as Average Copyright by Million Software Sdn Bhd Page 34

35 10). Goods received from suppliers (Purchase Purchase Invoice Add) Date Ref. No. Description 15/01/20XX PI 1206 Goods received from Samsung (Malaysia) S/B Item Description Qty U. Price(RM) Samsung Galaxy Samsung Note Samsung Pad Cable ). Print out Purchase Invoice (Purchase Purchase Invoice Print) 12). Credit Sales for the following customers. (Sales Invoice Add) Date Ref. No. Description 15/01/20XX INV 1001 Credit Sales to Mountain Deal Sdn Bhd Item Description Qty S. Price(RM) GST Code Samsung Galaxy SR Samsung Pad SR Cable 3 Free of Charge ZR FOC 13). Print out sales Invoice (Sales Invoice print) Copyright by Million Software Sdn Bhd Page 35