Enterprise Resource Planning System Request for Information. Review Team Meeting April 14, 2011
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1 Enterprise Resurce Planning System Request fr Infrmatin Review Team Meeting April 14, 2011
2 Welcme Tday s meeting has been designed t fster dialgue Abut the ERP 2011 Plan f Actin; The ERP RFI Prcess; Abut prject issues that are imprtant t yu Intrductins Valerie Hlden Directr ERP Center f Excellence
3 Issue ERP RFI Increase knwledge f ERP best practices Increase prject transparency Facilitate MBE/WBE participatin Adpt a single RFI/RFP prcess Additinally, use 2011 t imprve ERP Readiness 1. Evaluate RFI Respnses, extract gld nuggets 2. Cnduct meetings/calls t identify Lessns Learned 3. Identify ERP staff requirements 4. Wrk with agencies and HR t address backfill 5. Cmplete Business Case Analysis 6. Cmplete ERP Technical Assessment 7. Develp RFP Greg Wass Bureau Chief & Prject Spnsr Bureau f Technlgy
4 COMPANY TYPE SOLUTION ADP Best f Breed ADP InfTech Best f Breed BidExpress CGI Integrated ERP CGI - AMS ACS Integrated ERP Lawsn CIBER Integrated ERP Lawsn Lawsn Integrated ERP Lawsn Interdyn-LANAC Integrated ERP Micrsft - Dynamics GP AST Integrated ERP Oracle - EBS Denv Integrated ERP Oracle - JD Edwards Accenture Integrated ERP Oracle - PepleSft ACS Integrated ERP Oracle - PepleSft Cedar Crestne Integrated ERP Oracle - PepleSft CherryRad Integrated ERP Oracle - PepleSft CIBER Integrated ERP Oracle - PepleSft Dell Integrated ERP Oracle - PepleSft Oracle Integrated ERP Oracle - PepleSft Zanett Integrated ERP Oracle - PepleSft ACS Integrated ERP SAP CIBER Integrated ERP SAP IBM Integrated ERP SAP SAP Integrated ERP SAP Tyler Technlgies Integrated ERP Tyler - MUNIS
5 Issued ERP RFI February 3, 2011 Issued Addendum #1 February 15, 2011 as ntice f Pre-Submittal Cnference lcatin Pre-Submittal Cnference at State f IL building February 18, 2011 By this date, (144) individuals and cmpanies had retrieved the RFI February 25, 2011 Issued Addendum #2 February 25, 2011 t respnd t vendr questins, etc. (21) vendr respnses submitted t Purchasing March 4, 2011 Cmpleted ERP website and psting f vendr respnses March 23, 2011 Issued Addendum #3 March 24, 2011 as ntice that (21) vendr respnses psted n web Cntacted (40) peple agencies acrss Ck Cunty t request that they serve n March 24, 2011 ERP RFI Review Team & ffer feedback n vendr respnses Wrked with GFOA t cmplete analysis f (21) vendr respnses March 25-April 12, 2011 Summary analysis presented t ERP RFI Review Team April 14, 2011 Lurdes Css Purchasing Agent Purchasing Department
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7 ERP systems impact all the back-ffice peratins which are used t run Ck Cunty Cllabratin and cperatin is needed frm the users wh run the business t realize the full ptential f an integrated ERP system Every agency in Ck Cunty has been invited t get invlved in the ERP prject, including: Bureaus under the Office f the President; Cnstitutinally elected ffices; Ck Cunty Bard f Cmmissiners, Health and Hspitals Systems; and Frest Preserve District. Jnathan Rthstein Deputy Bureau Chief & Prject Spnsr Human Resurces
8 T fster understanding arund ERP as a cllabrative business prject that is supprted by technlgy Psitin Ck Cunty emplyees t lead ERP prject frm beginning t end T WORK TOGETHER t: Identify cmmn user cncerns Gather ideas and suggestins Cllectively develp new business prcesses Optimize ptential f ERP system and Tariq Malhance Bureau Chief & Prject Spnsr Bureau f Finance
9 IBM iseries Prductin System Mdel way POWERS prcessr Strage capacity is 5.6 TB f RAID disk 24 GB f memry Divided int fur Lgical Partitins Batch Perfrmance equals 18,300 CPW Interactive Perfrmance equals 18,300 CPW IBM iseries Develpment System Mdel way POWERS prcessrs 3.6 TB f RAID disk 16 GB f memry divided int tw (2) Lgical Partitins Batch Perfrmance equals 6,000 CPW 3590 High Capacity Tape Drive Nate Paige Directr, Business Appl. Develpment & Management Systems Bureau f Technlgy
10 WORLD SOFTWARE Versin A7.3 Cume 12 Current f Active Users ONEWORLD SOFTWARE B733.2 Service pack 16.1 Current f Active Users This is a cexistent envirnment. (Means the tw applicatins share files)
11 ONEWORLD SOFTWARE CONSISTS OF: Accunts Payable General ledger Inventry Accunts Receivable Fixed Assets (we d nt use this part f the applicatin) Grants Budget Reprting.(users run apprpriatin reprts using OneWrld) CURRENT STAFFING (5 FTEs): (1) Prgrammer / Analyst Nn Payrll (OneWrld) (1) Prgrammer / Analyst Nn Payrll and Payrll (Wrld & One Wrld) (1) Prgrammer / Analyst (Wrld and ODBC Interface) (1) Prgrammer / Analyst (Wrld and OneWrld Envirnment Supprt AS400)
12 Assign dedicated resurces t keep prject n schedule and n budget (prject delays can be cstly) Prvide emplyee training t realize full ptential f ERP slutin, t minimize dependency, and t reduce csts ver the life f the prject Develp plicies and prcedures t manage related effrts that culd increase risk, e.g. data cnversin Recgnize need fr planning and prject versight (ensure that ERP is nn-disruptive t business peratins) Dan Hward Chief Infrmatin Officer Ck Cunty Health & Hspitals System
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14 Prducts Integratrs Cre vs. Nn-Cre Functins Implementatin Schedules Staffing Requirements Specific Cunty Issues Rb Rque Senir Manager GFOA Dave Melbye Cnsulting Slutins Mgr. GFOA
15 MBE/WBE Meet-and-Greet Meetings/calls with municipal ERP references Use ERP RFI gld nuggets and Lessns Learned t: Define ERP rganizatin mdel Frmalize jb descriptins Address backfill in 2012 budget Cmplete ERP Business Case Analysis Cmplete Technlgy Assessment Develp and issue RFP Brendan Beggin Deputy Cmptrller Office f the Cmptrller
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