DRAFT MINUTES Board Member Training Committee November 21, 2011 Teleconference. Regina Dinger, Alabama Board of Licensure for PE & PLS

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1 DRAFT MINUTES Board Member Training Committee November 21, 2011 Teleconference Those present were: Chair: Vice-Chair: Members: Staff: Mary Lou Gignac, College of Dietitians of Ontario Regina Dinger, Alabama Board of Licensure for PE & PLS Anita Ashton, Ontario College of Physiotherapists Sara Chambers, Alaska Division of Corporations, Business and Professional Licensing Mukesh Kowlessar, Ontario College of Social Workers & Social Service Workers Charlie Morrison, Ontario College of Teachers Deborah Worrad, Deborah Worrad Consultant Molly Marsh, CLEAR Staff Regrets: Belinda Clarke, David Montgomery, Claudia Newman, Jan Robinson, Nancy Swetnam Call to Order and Introductions: Chair Mary Lou Gignac called the meeting to order at 12:34pm EST and asked all present to introduce themselves. Review of Meeting Agenda Approved by consensus. Review of Minutes from the September 7, 2011 Meetings Approved by consensus. To follow up from the September meeting, Chair Mary Lou Gignac reported on the development of the On-Demand concept and the history of funding requests to the Board of Directors. In September the committee discussed, and the Board approved, researching the concept of licensing the BMT training materials for a fee so that the standard program materials could be utilized locally without CLEAR risking a loss of brand control. Another large developmental issue for the committee is the development of an advanced training option to build on the success of the existing program. Review of Committee Charter and Organizational Plan Mary Lou Gignac directed the members to review the committee charter and organizational plan for their information. No questions or comments were raised. Review of Statements of Direction from the Board of Directors 1. Train increasing numbers of Board Members- The committee acknowledged the work being done on each of the three sets of offerings, in person, online, and webinars, and determined that continued work on these initiatives will lead to more program uptake and an increased number of participants.

College of Social Workers & Social Service Workers Charlie Morrison, Ontario College of Teachers Deborah Worrad, Deborah Worrad Consultant Molly Marsh, CLEAR Staff Regrets: Belinda Clarke, David

2 2. Implement On-Demand web-based training offerings- Per the discussion in Pittsburgh, the licensing option will now replace the On-Demand concept and the committee will continue to pursue this option moving forward. 3. Begin delivery of revised online Board Member Training program- CLEAR staff described the current Online Board Member Training arrangement which includes each of the written modules and a small quiz at the conclusion of each one. As several Central Agencies have indicated their interest in the Online program, the CLEAR Board of Directors is anxious to update and improve the existing program. The committee reviewed two samples of potential interactive Online options to incorporate in the training, agreed on the format and approved CLEAR moving forward with updates to the Online program. CLEAR staff will draft a plan for completion/implementation to be reviewed by the committee Chair. 4. Develop supplemental self-test questions and scenarios for use in the online Board Member Training Program- CLEAR staff indicated that the Online training program plan would include a working group, or series of working groups, that would provide content support and self-test questions for the program Board Member Training Webinar Series CLEAR staff described the current webinar offering structure and how playing the webinar recording to the participating audience will require a different, more expensive, webinar format. The committee discussed offering the webinars live each time and determined that investing in new technology would be a better choice as it will allow for increased interaction as well as consistency in the presentation. Mary Lou Gignac will work with staff to further research alternate webinar technology options and report back to the committee in January. The committee also discussed the different goals and needs of the Webinars vs. the Online Board Member Training program and how the programs engage participants in different ways. Review of the Assessing Competence module Anita Ashton shared the module review history. She is planning to meet with Jan Robinson regarding specific recommendations for improvement of the module and will report back to the committee with final revisions following their discussion. Additional Board Member Training Programming Mary Lou Gignac proposed taking 45 min-1 hour of the Mid-Year meeting to discuss potential advanced modules in person and use the committee s expertise to develop an outline for a module on Board/Staff Relations. The content development will be done following Mid-Year and other advanced modules will follow the same developmental format. Regina Dinger recommended a survey of CLEAR members to determine what issues and scenarios organizations have faced that can be used as the foundation for a module. The committee agreed that a brief survey of all CLEAR members should be conducted that would include three questions regarding any scenarios encountered on this topic, whether or not the topic is an issue for them, and any resources used to resolve the issue. Regina Dinger volunteered to prepare the questions and work with CLEAR staff to compile the results for the Mid-Year meeting. Certificates of Completion The committee discussed whether a certificate of completion could/should be given to participants at the end of the training, per an attendee request in Pittsburgh. CLEAR staff noted that the Online Board Member Training program already provides a certificate to participants. The committee discussed the challenges faced in providing certificates to webinar attendees given that the series is spread out across several months and that a multitude of individuals may participate at one registered site. Suggested solutions included providing the certificate template to the leader at a site for any of their attendees that complete the series and also considering what options the webinar system itself may include that identify participants. The committee agreed that providing certificates of completion to in-person attendees will become

Begin delivery of revised online Board Member Training program- CLEAR staff described the current Online Board Member Training arrangement which includes each of the written modules and a small quiz

3 part of regular practice and more research is needed to determine if an effective option exists for providing certificates to participants of the full webinar series. Chair Gignac inquired about potential agenda items and attendance for the Mid-Year meeting. As many committee members are not available to attend, CLEAR Staff will research options for teleconferencing the meeting. There being no further business, Chair Mary Lou Gignac adjourned the meeting at 2:09pm EST. Respectfully Submitted, Molly C. Marsh

Chair Gignac inquired about potential agenda items and attendance for the Mid-Year meeting.

4 Actions of the Board Member Training Committee Taken During its November 21, 2011 Meeting 1. Approved the meeting agenda as presented. 2. Approved the September 7, 2011 meeting minutes as presented. 3. Approved the Online Board Member Training revision format for staff development and execution. 4. Charged Regina Dinger with developing a survey to CLEAR Members regarding issues with Board/Staff Relations. 5. Agreed to implement Certificates of Completion for in-person Board Member Training Programs.

Approved the Online Board Member Training revision format for staff development and execution. 4.

5 Task list resulting from the November 21, 2011 meeting of the Board Member Training Committee 1. Draft a plan for CLEAR Staff to develop and implement a revised Online Board Member Training Program. 2. Research alternative webinar technology options for enhanced interaction and capability to track attendees. 3. Finalize review of the Assessing Competence module. 4. Survey CLEAR members regarding the topic of Board/Staff Relations. 5. Implement Certificates of Completion for in-person Board Member Training programs. 6. Consider teleconferencing options for Mid-Year meeting.

Research alternative webinar technology options for enhanced interaction and capability to track attendees. 3.

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