MINUTES OF THE FOUR HUNDRED AND THIRTY FIFTH OF THE BOARD OF GOVERNORS OF ST. LAWRENCE COLLEGE

Transcription

1 MINUTES OF THE FOUR HUNDRED AND THIRTY FIFTH OF THE BOARD OF GOVERNORS OF ST. LAWRENCE COLLEGE Tuesday, September 29, 2015 Kingston Campus Empire Board Room

2 The meeting was held in the Empire Board Room on the Kingston Campus, with the following in attendance: Steve Thompson Michael Adamcryck (Vice-Chair) Lynn Bowering Andre Carriere Bill Chafe Heather Lawless Denis Martel Kathy O'Brien KaIly Portieous Roger Richard Bruce Tessier Abdollah Vakily Glenn Vollebregt (Ex-Officio) Board Secretariat and Resource Staff Gord MacDougall Sr. Vice President, Advancement, Student and External Affairs Lorraine Carter Sr. Vice President, Academic Patricia Kerth Sr. Vice President, Corporate Services Gary Earles Executive Director, Human Resources & Organizational Development Susan Aylesworth Executive Assistant to the President and Board of Governors Robin Tippett Administrative Coordinator for the President and Board of Governors Regrets Jeremy Hobbs Marg Hogan Michelle Podhy Guests Grant Currie Christina Decarie Robin Hicks Wanda Williams Rob Zuback President, Local 417 Steward, Local 417 Associate Dean, School of Community Services Director, Student Services Director, Alumni

3 1. Call to Order and Chair's Comments The Board Chair called the meeting to order at 1:04 pm and welcomed all to the September meeting, including a special welcome to the new board members. Given the high turnover of board members in the previous year, the Chair noted that there will be a total of six new board members in the 2015/16 board year. The Chair emphasized the importance of attending to ensure the Board has quorum, and reminded board members to RSVP to Susan. The Chair reminded the board that the Higher Education Summit hosted by Colleges Ontario would be taking place in November and strongly encouraged new board members to attend the CCBE Good Governance and Board Orientation sessions on the Saturday and Sunday. Susan will contact the board members with more information about the Summit and asking board members to indicate their interest. The budget for number of attendees has been reduced, so attendance will be on a first come, first serve basis. 2. Declaration of Conflict of Interest No declaration of conflict of interest was declared. 3. Approval of Agenda: THAT the Agenda for the Four Hundred and Thirty Fifth meeting ( ) be approved. BRUCE TESSIER HEATHER LAWLESS CARRIED Discussion and Approval of Minutes: THAT the Minutes of the Four Hundred and Thirty Fifth regular meeting ( ) be approved. DENIS MARTELL KATHY O'BRIEN CARRIED

4 5. Executive Reports: 5.1. Report from the President The President and CEO welcomed all to the September Board meeting and congratulated Steve on being elected Chair for the second year in a row. The College has hit enrolment targets with enrolment slightly above the previous year. Glenn congratulated Gord and his team for hitting the targets, including rather aggressive targets for international students as part of the international strategic initiative. Glenn reported on the tri-campus orientation events, which were very successful and went like clockwork. This year Glenn started in Kingston, then travelled to Brockville and finally to Cornwall for the end of orientation day. Glenn gave a hats off to the student and staff orientation committees for their great work. Glenn provided an update on three year degrees and stand-alone nursing degrees. Around Canada Day, the Ministry released a report providing notice that colleges would not be able to offer stand-alone nursing degrees or three year degrees. At this stage the College will not be pursuing three year degree opportunities. The Ministry did however agree to reopen the issue of stand-alone nursing degrees. Colleges will continue to pursue stand-alone nursing degrees for now, but will not likely pursue the three year degree with the current provincial government at this time Reports from the Executive Team The Sr. Vice-President, Corporate Services, Patricia Kerth, spoke about the Service Review program, which is a big initiative the College is undertaking to prioritize the services the College offers and look for efficiencies in operations. The Service Review will take ten months, with the first phase including a complete inventory and in-depth analysis of all the services the College offers. The Sr. Vice-President, Advancement, Student and External Affairs, Gord MacDougall, reported back to the Board on a question which was asked at the June board meeting around whether the College has a concussion protocol for the sports teams. The College does have a protocol, which was updated in the spring and is part of the training for the coaches.

5 The Executive Director of Human Resources and Organization Development, Gary Earles, highlighted some of the work the Human Resources department has down with the new onboarding process, which was presented at a recent CAAT conference, and workforce planning. The Sr. Vice-President, Academic, Lorraine Carter, spoke about accreditation, which has been moved back by one semester. Applications will go in for January and the actual audit is anticipated for next fall. The College is currently recruiting for two senior academic positions are currently vacant, the Dean of Applied Science on the Kingston Campus and the Cornwall Campus Dean, which will be vacant in January. Interviews will be taking place in the next couple of weeks. 6. Decision Items None. 7. Discussion Items None. 8. Presentation 8.1. Strategic Capital Priorities Gord introduced Robin Hicks, Associate Dean, School of Community Services, Wanda Williams, Director, Student Services and Rob Zuback, Director, Alumni, all of whom presented to the Board on three projects which are anticipated to form part of a capital project. Robin Hicks presented to the Board on the Centre for Education, Behavioural Research and Intervention in the Community (CEBRIC). This began in 2007 as a faculty initiative, which grew out of the unique cluster of behaviourally-based programs at the College (Autism and Behavioural Science, Behavioural Science Technology, Bachelor of Behavioural Psychology and Communicative Disorders Assistant). CEBRIC is a strategic priority for the College, and requires a physical space on campus to maintain the College's leadership position in this area and brand the College as an industry expert in applied behavioural analysis (ABA). CEBRIC already has a governance structure in place and community support; the next step now is a capital campaign to raise funds for the physical space and a research chair. Wanda Williams presented to the Board on the Student Life Centre, a strategic initiative on the Kingston Campus. This project is in concept development at this point, as the feasibility and potential design of the Centre is being examined. Improved facilities for

6 students are required, as students are now basing their enrolment decisions not only on programs but the facilities available at the institution. The Kingston Campus has fragmented academic and support services, in addition to the lack of space and adequate fitness labs for programs. Relocating all services in one place supports the College value of "Students First" and builds on the open culture at the College. As this project would be funded by a student fee, the support of the Student Association Board of Directors and a student referendum will be required. This will be brought back to the Board with more details on the cost and an interim request. Glenn spoke to the Board about the third project, the Downtown Centre of Excellence. Under this project, the College would relocate some programs, which are considered a centre of excellence for the College, into the downtown core. In addition to integrating St. Lawrence College into the downtown core, this would free up space on the Kingston Campus and create additional experiential learning opportunities. He noted that the City of Kingston has adopted the location of a St. Lawrence College campus downtown as one of their strategic priorities. This project is not in the same stage as CEBRIC or the Student Life Centre. The goal is to return to the Board in November or December. Rob Zuback spoke to the Board about the feasibility study and fundraising campaign. A draft position paper is in development and evolving based on feedback from stakeholders, including community members, donors, students and the Board. The feasibility study will answer the questions about whether these projects resonate with donors and if there is capacity for the College to raise funds for the projects. 9. Business Arising from Sub-Committees 9.1. Report from the Advancement, Student & External Affairs Committee The Advancement, Student & External Affairs Committee reviewed the Terms of Reference for 2015/16. THAT the SLC Board of Governors adopt the recommendation of the Advancement, Student & External Affairs Committee to approve the AS&EA Terms of Reference for 2015/16 as presented at today's meeting with the following amendment: Adjust Principal Functions to reflect the change in responsibilities.

7 MICHAEL ADAMCRYCK BRUCE TESSIER CARRIED The Committee presented the Naming Policy as a discussion item. The Subcommittee will go back and present the Policy for a second reading at the November Board meeting. There was some discussion around the guidelines for naming and the approval threshold (currently the Foundation Board approves based on CET recommendations) Report from the Finance & Administration Committee The Finance & Administration Committee deferred their election to the next Committee meeting, as the Committee did not have quorum. The brought two decision items forward to the Board. The Finance & Administration Committee reviewed the Terms of Reference for 2015/16. THAT the Finance and Administration Committee recommends that the Board of Governors of St. Lawrence College approve the Committee's Terms of Reference as presented at this September 29, 2015 meeting with the following amendment: Addition of Applied & Institutional Research under Principal Functions. HEATHER LAWLESS MICHAEL ADAMCRYCK CARRIED The Finance & Administration Committee reviewed the approval levels and recommended that the Board adopt Option #3 approval levels as presented to the Board. There was discussion around the addition of contract term to the approval levels to reflect the time length of a contract. Considering there was no immediate urgency for approval, the motion for approval was withdrawn based on the discussion. This item will come forward for approval at a future board meeting. Staff agreed to do more research and return to the board at a later date.

8 9.3. Report from the Academic Committee The Academic Committee reviewed the Terms of Reference for 2015/16. THAT the Academic Committee recommends that the Board of Governors of St. Lawrence College approve the Committee's Terms of Reference as presented at this September 29, 2015 meeting with the following amendments: Adjust Mandate to include alignment with strategic plan and remove from Principal Functions; Revision of Principal Functions to include Program Advisory Committees and Centre for Contemporary Teaching and Learning. KATHY O'BRIEN BILL CHAFE CARRIED After some discussion it was decided that the other committees should adjust their mandate to include alignment with the strategic plan, to come back to the Board at the November Board meeting. 10. ADJOURN THAT the Board of Governors, St. Lawrence College adjourn today's ( ) meeting. BRUCE TESSIER MICHAEL ADAMCRYCK CARRIED

9 Respectfully submitted by Glenn Vollebregt President & CEO Board Secretary Prepared by: Robin Tippett/Susan Aylesworth A ro\ -d a Circulated: Cha\ Date Approved As Amended: Chair Date The Chair's signature above shall be accepted as evidence in full that these Minutes were approved by the Board of Governors as noted. Amendments, if any, are to be found in the next Minutes of the Board of Governors Open Session Meeting.

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