CORPORATE SIGNATURE
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1 CORPORATE SIGNATURE
2 Signatures Appropriate treatment of the corporate signature is necessary in order to maintain consistency company-wide. 1. The information should always appear in the order and manner demonstrated. Employees should include all information listed (with the exception of those noted as optional). Type specifications Name: Arial Bold 10/12 pt Group Name: Arial Regular 8/10 pt Bank Name: Arial Regular 8/10 pt Title and All Contact Info: Arial Regular 8/10 pt Paragraph Spacing: 4pt paragraph space between groups of information Type style: All information should be left aligned. Always completely spell out Street, Avenue, Drive or PO Box number; if PO Box, no periods; capital B on Box. State should be 2 initial abbreviation, no periods between. to appear all lowercase. Branded Environmental Messaging 2. There are environmental messages designed in a branded fashion available for optional use. These may only appear as they are designed and should be placed at 100%. They should not be scaled up or down in size or disproportionately. Do s and Don ts Do use branded fonts. Do place branded messaging only after colleague information - as demonstrated below. Do not use additional, non-branded fonts. Do not add wallpaper or any other background designs to s. Do not add additional logos, personalized comments, quotes, slogans or messages to ends of s. Do not add/use scanned signatures. Do not include links to other companies or organizations. 1. Employee Name Employee Title Group Name Bank Name (i.e. Citizens Bank or Charter One) Street Address Mailstop City, ST Telephone: XXXX XXX XXXX Mobile: XXXX XXX XXXX (OPTIONAL) Facsimile: XXXX XXX XXXX (OPTIONAL) employeename@companywebsite.com (OPTIONAL) Employee Name Employee Title Group Name Bank Name (i.e. Citizens Bank or Charter One) Street Address Mailstop City, ST Telephone: XXXX XXX XXXX Mobile: XXXX XXX XXXX (OPTIONAL) Facsimile: XXXX XXX XXXX (OPTIONAL) employeename@companywebsite.com (OPTIONAL)
3 STEP 1 With no s open, select TOOLS from your menu bar. STEP 2 Go down and select OPTIONS. STEP 3 When the Options menu opens, select the 3rd tab MAIL FORMAT and then go down and click SIGNATURES. STEP 4 The Create Signature window will pop up, select NEW to create a new signature and hit OK.
4 STEP 5 When the Create New Signature window appears, ENTER A NAME for your signature on Step 1, then select START WITH A BLANK SIGNATURE on Step 2, and hit NEXT. STEP 6 When the Edit Signature window will appear, select ADVANCED EDIT. STEP 7 A notice will come up to alert you that you will be leaving Outlook, say YES. STEP 8 When you say YES to the above, Microsoft Word will automatically launch. In the blank document, type your contact information as you see. Please follow the instructions explicitly. 1. CONTACT INFO The information should always appear in the order and manner demonstrated. Employees should include all information listed (Mobile being the exception upon possession). 2. TYPE SPECIFICATIONS Employee Name: Arial Bold 10pt Title, Group Name and All Contact Info: Arial Regular 8pt Type style: All information should be left aligned. Always completely spell out Street, Avenue, Drive or PO Box number; if PO Box, no periods; capital B on Box. State should be 2 initial abbreviation, no periods between. to appear all lowercase.
5 STEP 9 To set the contact information correctly, you must set the paragraph spacing as follows. On both Address Line 1 and Telephone, double click to select the whole line of type. Then, go up to PARAGRAPH and type in 4 pt Spacing Before each of those lines to achieve the spacing you see illustrated here. Then hit OK. STEP 10 If you have an approved secondary logo lockup to include or an environmental branded message lockup, you will then go to INSERT, PICTURE, then FROM FILE, and navigate to the.png or.jpg file to include. *The logo or environmental branded message lockups MUST be approved by marketing and should be placed at 100% of the size provided. STEP 11 When all is complete, go to FILE and SAVE. Then you can close out of the Word document and go back to Outlook.
6 STEP 12 Back in Outlook, you should see the Name you assigned to your signature in Step 5 listed. Select the SIGNATURE NAME and then hit OK. STEP 13 This takes you back to the Options window. From here, you just need to make sure that you have selected your signature name under SIGNATURE FOR NEW MESSAGES and SIGNATURE FOR REPLIES AND FORWARDS (if you want your signature on those messages) and hit APPLY and OK.
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