Creating a Newsletter

Transcription

1 Creating a Newsletter Publisher Templates Toolbars and Guides Color Schemes Font Schemes Graphics Text Boxes Text overflow Import document Master Pages Design Gallery Publication Designs

2 Microsoft Publisher can be used to create professional looking brochures, newsletters, booklets, flyers, web pages, invitations, calendars and numerous other publications. Templates containing preset designs are available to help you create a professional looking publication. For additional templates and information go to and search for Publisher. Create an Information Technology newsletter (see sample) [Go to N:\compserv\publisher\IT Newsletter.pub to view sample] 1. Create a new publication using an existing template: Run MS Publisher 2007 Publication Types are listed on the task pane on the left (types include brochures, flyers, newsletters, programs, menus, calendars, etc.) Click on the type Newsletter all different designs of newsletters will be displayed Click on Fall Newsletter From the right pane, you can select a different color scheme and font scheme Click Create (listed on the bottom right) to create publication based on this template To change the template: click on change template from the format publication task pane If this is the first time you are running MS Publisher, you will see a Personal Information dialog box: Enter you personal information. This information will be automatically inserted into your publications. To update this information at a later time: Select Edit/Business Information. 2. Publisher Toolbars and Guides: Examine the publisher screen to become familiar with the available tools and guides. Toolbars: Menu Bar: Standard: Formatting: Objects: Format, tools, table, arrange, etc. Open, save, zoom, rotate, etc. Font size, style, position, color, etc. Located on the left; is used to add elements such as text, pictures, lines, rectangles, ovals, etc. The status line is located at the bottom and indicates position of your cursor or selected object. The status line shows position and size of frame. 1 st set of numbers: (Object position) Measurement from left edge of document to left edge of object Measurement from top edge of document to top edge of object 2 nd set of numbers: (Object size) - 1 -

3 Width and height of object Vertical and horizontal scrolls are available to aid in moving to a specific area. Page guides indicate margin positions and are used to align elements. Select View/Boundaries and Guides Placeholders areas for text and graphics Zoom 3. Change the color and font style in the publication: Select Color Schemes from task pane on left to change the series of colors Click on View/Task Pane to show the task pane if it is not displayed Click on one of the defined color schemes Click on Create new color scheme to define your own colors Use the New arrow to change one of the color schemes Click on Font Schemes and select a different style 4. Enter text in the defined text boxes: Click on Newsletter Heading and change to: Information Technology Newsletter Center the heading using the formatting toolbar Replace the newsletter date with the current date Go to page 4 (use bottom status bar) and delete the text box containing Your business tag line here. click on the outside edge of the box and press delete Right click on the Organization logo and select delete object 5. Working with graphics: Create a picture frame (at top of page 4): Click on the Picture Frame Tool from the Objects toolbar Select Empty picture frame Click and drag to draw frame size Double click in the frame and double click to locate and select a picture Replace the existing graphic on page 1 with a new graphic: Go to page 1 and right click on the picture and select delete object Select Insert / Picture / From file and select employees.gif Click and drag the picture to reposition (can use alt with arrow keys to move picture) Click and drag the outside edge of picture to resize - 2 -

4 When multiple objects are grouped they act as one object. Once grouped, the object can be easily copied or moved without having to drag all images separately. To group objects: Draw a box around all the objects OR click on first object and shift click on next object Click on the group icon at the lower right to group all object into one object You can now click and drag your pictures as one object Use the Picture toolbar to change color and brightness or crop your picture or add borders To ungroup objects: Select the object and click on the ungroup icon below the object 6. Text Frames: Ungroup the table at the bottom of page one Click on the table and click on ungroup icon Highlight the last row and select table/row/delete Text frames are used to add text to your pages. They are needed whether you type or import your text. To add frame: Click on Text frame from the Object toolbar. Click and drag to draw the size of the frame. To resize frame: Select frame and click and drag the handles or Press Format/Text box/size To change frame options: Select Format / Text box or double click on edge of frame or right click on box and select Format Text Box Text boxes can be copied 7. Import a Word Document or Text File: Click on your text box to select Select Insert (from the menu bar) / Text File (select desired file) Select yes to have your text automatically overflowed & yes to create text boxes - 3 -

5 IMPORTANT: If text doesn t fit in a frame, the overflow indicator is shown. When you get the overflow you can do one of the following: 1. Resize text to fit 2. Resize text frame to make text fit 3. Link current frame to another frame a.) When text overflows, you may get a message asking if you want the system to automatically place overflow text. Click YES. b.) To link text manually: Click on text box Click on create text box link (icon located at end of standard toolbar) Replace existing text in the text box: Click on the text in the lead story on page 1 Press delete to remove existing text Click Insert / Text files and select Overview.doc Click yes to overflow text automatically Click no to overflow text to box on page 1 Click yes to overflow test to box on page 2 Change the lead story headline to: Gramm Leach Bliley Act On page 2 update the heading to GLBA continued Manually overflow text: Go to page 1 and click anywhere in the middle article and press delete Click Insert / Text File / select McAfee Virus Scan document Click no to overflow text automatically Notice the A at the end of the 3 rd column (means additional text needs to be overflowed in a text box) Click in the text box and click on the Create Text Box Link icon Click in the middle box on page 2 to create the overflow area Options: You can resize text boxes in order to fit your text: Click on the first text box to select then press control click on the other boxes Point to the open circle to get the double headed arrow then click and drag to resize 8. Change Spacing in the Text Frame: You may want to add or reduce spacing between lines of text. Highlight your paragraphs or press control A to select all Select Format / Paragraph / Indents and Spacing - 4 -

6 Set indentation = flush left Set line spacing between lines = 1.2 sp Set after paragraph = 9 pt 9. Master Pages: Information placed on the master page can automatically appear on all pages. Place background elements such as watermarks, page numbers and logos on the master pages Click View / Master Page Insert a text box (click on insert text box icon from the objects toolbar) Draw a small box on the bottom left Add a message in the box From the Edit Master Pages dialog box, select Change Single-Page/Two-Page Draw a small box on the bottom right page and enter your text (use right justification) Click view publication pages to get back to your publication From the Apply Master Pages task pane, go to page one and select Ignore master pages so the information prints on all pages except page one. 10. Use the Design Gallery: Use to add design elements to your publication such as customized calendars and logos Click Insert / Design Gallery Object Select Category: Pull Quotes / click on blends Type your quote Options: check out picture captions, coupons, borders 11. Change your publication design: After your publication is completed, you may opt to change the design. Select Format Publication from the task pane then select Change Template Select Apply template to the current publication 12. Hyphenation: Go to Tools / Language / Hyphenation to change hyphenation to manual or automatic 13. Add Continued to/from page: Select the linked text box that will contain the continued message Go to Format / Text Box / Text Box tab Check either continued from page or continued to page - 5 -

7 Date of workshop: PUBLISHER Workshop Evaluation Form Thanks for attending the workshop. Please take a few moments to complete the evaluation form to let us know about your experience. Rate the item from 1 5, the lowest being Not Useful At All and the highest being Very Useful. Not Useful....Somewhat Useful...Very Useful Overall Session: Usefulness of Content: Instructor s Knowledge: Instructor s Clarity: Facility: Pace of the Session: Duration of the Session: Too slow Too fast Just right Too short Too long Just right Do you have a day/time preference for workshops? If so, list best day/time Are there future training sessions or topics you d like to attend or see offered? Comments: Name: (optional) - 6 -