User Guide. For. Diaspark ERP Software. Cash Manager Module

Transcription

1 User Guide For Diaspark ERP Software Version 2.0 Diaspark Inc. 200, Metroplex Drive Suit 401, Edison, NJ Web: CM-User Guide-Ver-2.0 Page 1 of 12 Creation Date 24-Oct-11

2 Release Notice Author Deepti Khurana Reviewed By Purva Telang Approved By Distribution List Client and Internal Development Team Last Reviewed Date Document Creation Date Document Last Updated This document and the information contained herein are confidential to and the property of Diaspark Inc. Unauthorized access, copying and replication are prohibited. This document must not be copied in whole or part by any means, without the written authorization of Diaspark, Inc. This document should be used only for intended purpose only. CM-User Guide-Ver-2.0 Page 2 of 12 Creation Date 24-Oct-11

3 TABLE OF CONTENT 1 OVERVIEW INTENDED AUDIENCE DIASPARK JEWEL : CASH MANAGER MODULE CASH MANAGER: PROCESSING SETUP BANK TRANSACTIONS PAYMENT DEPOSIT BANK TRANSFER BOUNCE CHECK VOID CHECK AMENDMENT HISTORY CM-User Guide-Ver-2.0 Page 3 of 12 Creation Date 24-Oct-11

4 1 Overview This document aims at providing a functional overview and the usage of the Cash Manager module of Diaspark Jewel ERP Software. The document provides user with the specific instructions that will be needed to use Cash Manager module. This guide introduces the basic features of Cash Manager module and describes menu options in detail. 1.1 Intended Audience This document is intended for the users of Jewel ERP. CM-User Guide-Ver-2.0 Page 4 of 12 Creation Date 24-Oct-11

5 2 Diaspark Jewel : Cash Manager is one of the important components of Diaspark Jewel s accounting system. Cash Manager includes all those payments and receipts that are not a part of Accounts Payable or Accounts Receivable module. This module helps user to control all day-to-day activities successfully. By creating a list of bank accounts and services user can be in a firm position to control exact information about all transactions, deposits, withdrawals, transfers and payments. The cash manager keeps a hawk s eye on inflows and outflows ensuring that the business is at an optimum level of liquidity at any point of time. An accurate status of the loans and deposits along with several other bank related transactions can be ascertained using this module Figure: 2.1 -Overview Highlights The bank reconciliation feature enables reconciling debit and credit transactions with the bank's records. Bank transfer option makes fund exchange easier and manages the cash deposits and withdrawals from bank accounts. Integrated with Accounts Receivable, Accounts Payable, and General Ledger Module. Enhances decision making by providing daily, weekly, monthly and yearly reports. Enables recording of cash deposit and checks at bank. CM-User Guide-Ver-2.0 Page 5 of 12 Creation Date 24-Oct-11

6 3 Cash Manager: Processing Figure: 3.1 Cash Manager Processing CM-User Guide-Ver-2.0 Page 6 of 12 Creation Date 24-Oct-11

7 4 Setup 4.1 Bank Since most of the transactions in a business are made through banks it is necessary to enter information about bank accounts before user begin entering transactions. These bank account details can be revealed when you record a check deposit, withdrawal, or other transactions. To navigate to this link, click on Module Cash Manager Setup Bank. Enter a unique bank a/c id. Enter / Select bank category Enter address and contact details. Select account type from the drop down. 5 Transactions This section helps user to understand different transactions available with Cash Manager module and guides at entering values at various transaction screens available. 5.1 Payment Cash manager features an efficient payment system that allows user to record the money they pay. The basic effect of each payment is to reduce the cash/bank balance. Payments are made to the customers, employees and to various services the business avails and other general ledger accounts. CM-User Guide-Ver-2.0 Page 7 of 12 Creation Date 24-Oct-11

8 To open payment window, click on Module Cash Manager Transactions Payment. Enter / Select Bank id to be credited. Select payment type from the drop down. Enter check no. and date If payment type is selected as check. Select account type. Enter credit amount. Drilldown button helps you to view details of payment e.g. if it is a Vendor Payment then it will open Vendor Payment screen. On clicking View GL button shows general ledger account of the payment transaction recorded. 5.2 Deposit The Cash Manager features an efficient deposit system that allows user to record the money received. The basic aim of each deposit is to increase the bank or cash balance. Deposits are accepted from the customers, employees and, from various services the business offers and other general ledger accounts. To go to deposit screen, click on Module Cash Manager Transactions Deposit. CM-User Guide-Ver-2.0 Page 8 of 12 Creation Date 24-Oct-11

9 Enter / Select Bank id to be debited. Select payment type from the drop down. Enter check # (reference no.) and date. Select account type. Enter debit amount. Enter deposit slip no Drilldown button helps you to view details of deposit. E.g. If it is a customer receipt then it will open customer receipt screen. On clicking View GL button general ledger account of the deposit transaction recorded is shown. 5.3 Bank Transfer The bank transfer option helps user to transfer funds from one bank/cash account to another. To open bank transfer window, click on Module Cash Manager Transactions Bank Transfer. CM-User Guide-Ver-2.0 Page 9 of 12 Creation Date 24-Oct-11

10 Enter / Select Bank id to be credited. Select payment type from the drop down. Enter check no. and date If payment type is selected as check. Enter / Select bank id from which amount is to be credited. Enter deposit slip no. Enter transfer amount Drilldown button helps you to view details of transfer. View GL button shows general ledger posting of the transfer recorded. 5.4 Bounce Check Details of checks declared by the bank as bounced are recorded through this option. To navigate to this link, click on Module Cash Manager Transactions Bounce Check. CM-User Guide-Ver-2.0 Page 10 of 12 Creation Date 24-Oct-11

11 Select Trans type as payment or deposit. Enter bounce check no. Enter bank charges amount. Enter / Select bank id. Check amount will be displayed on entering check no. 5.5 Void Check Details of checks voided are recorded through this option. To navigate to this link, click on Module Cash Manager Transaction Void Check. CM-User Guide-Ver-2.0 Page 11 of 12 Creation Date 24-Oct-11

12 Select Trans type as payment or deposit. Enter void check no. Enter / Select bank id. Check amount will be displayed on entering check no. 6 Amendment History Version Date Addition/Modificatio n Prepared By Revised By V Deepti Khurana Purva Telang CM-User Guide-Ver-2.0 Page 12 of 12 Creation Date 24-Oct-11