To: Users of The Broker s Workstation and/or The Underwriter s Workstation

Transcription

1 5 May 2015 To: Users of The Broker s Workstation and/or The Underwriter s Workstation Dear Valued Client: Re: The Broker s Workstation and The Underwriter s Workstation Important Releases and Changes Custom Software Solutions Inc. (CSSI) is pleased to announce the release of the following enhancements and newest features to The Broker s Workstation (TBW) and The Underwriter s Workstation (TUW): Contents 1. Bank Account Control The Bank Account Control feature allows an organization to control the bank accounts to which a particular user has access. 2. Pending Payment List Enhancement The Pending Payment feature has been updated to make searching reports easier and provide the TBW/TUW user with quick, convenient access to open reports. 1. Bank Account Control Important Implementation Information The Bank Account Control feature will be enabled via the Remote Update process. To ensure that no users experience a loss of bank account related capability, all users will be provided with rights to all functions within all accounts. System Administrators should then access the Bank Account Control management system and withdraw the rights where and as appropriate. Note that this transition process will not extend previously non-existent rights to create cheques, for example, since the TBW/TUW User Rights prevail and Bank Account Control is an extension to those basic rights. The Bank Account Control feature allows an organization to control the specific bank accounts to which a particular user has access. For example, in the absence of Bank Account Control, a user with Cheque creation rights can create cheques on all system bank accounts. However, with Bank Account Control, that user can create cheques only on the particular account(s) he/she needs to access to perform his/her job duties. 297 Nelson St. W. P.O. Box 639, Virden, MB, R0M 2C0 thebrokersworkstation.com Tel: Toll-free: Fax:

2 2 Bank Account Control extends this level of control to all accounting system functions involving access to bank accounts, including the following: Accountant s Desktop Cheques Client Folder Cheques Void Cheques Bank Reconciliations Cash Status Report Cash Drawer Deposit Rules Accounting Tools Cheques Setup To access the Bank Account Control system, click Tools, Accounting Tools, Bank Account Control. Note this option is accessible only to users with User Rights for the Bank Account Control system. In the Bank Account Control dialog, choose to view User Assignments for All or a selected Account in the Bank Account drop-down menu, and click Refresh (see Figure 1.1). (Figure 1.1) Then, select appropriate checkboxes to grant or withdraw rights for users for the listed functions in the selected account(s) (see Figure 1.2). (Figure 1.2) On the User Assignments tab, selecting All will allow the corresponding user rights for all actions for the applicable bank account, and selecting one or more of the functions will allow the user rights as follows: Cheques During the cheque creation process, the bank account from which the cheque will be drawn must be selected. Under Bank Account Control, the user will only be able to choose from the account(s) for which an assignment is made in the Cheques column. o Cheque List viewing is also controlled by the assignments in the Cheques column, and the user will only be able to view Current and Closed Period cheques for the account(s) 297 Nelson St. W. P.O. Box 639, Virden, MB, R0M 2C0 thebrokersworkstation.com Tel: Toll-free: Fax:

3 assigned in Bank Account Control. Note the Cheques List viewer has been enhanced with a Bank Accounts drop-down menu, which allows the user to select to view cheques from all authorized or a selected assigned account (see Figure 1.3). (Figure 1.3) 3 Deposits When a deposit is created, the bank account to which the deposit will be credited must be selected. Under Bank Account Control, only the account(s) assigned to the user in the Deposits column will be available for selection during the deposit creation process. o Deposits List viewing is also controlled by the assignments in the Deposits column, and the user will only be able to view Current and Closed Period deposits for the account(s) assigned in Bank Account Control. Note the Deposits List viewer has been updated with a Bank Accounts drop-down menu, and the user can select to view deposits from all authorized or a selected assigned account. Voids The user will only be able to void cheques originating from the bank account(s) assigned to that user in the Voids column in Bank Account Control. o Void Cheques viewing is managed by the assignments in the Voids column, as well. The user can only view Current and Closed Period void cheques for the account(s) assigned in Bank Account Control. Use the Bank Accounts drop-down menu to select either All or a specific assigned account when viewing void cheques. Cash Status Only cash status information for the bank account(s) for which the user has Bank Account Control assignments will be available. Reconcile The user will only be able to access the bank reconciliation features for the bank account(s) for which he/she has Bank Account Control assignments. Cheque Setup Under Bank Account Control, the user will only have access to the cheques setup controls for the bank account(s) for which an assignment is made in the Cheques Setup column. Cash Drawer Management: Deposit Rules When creating Deposit Rules in the Cash Drawer Management dialog, the user will have access to the cheques setup controls only for the bank account(s) for which he/she has Bank Account Control assignments. Please remember that User Rights are dominant with the Bank Account Control feature. For example, if a user does not have cheque creation User Rights, granting Bank Account Control assignments for one or more accounts will not enable that user to create a cheque. 297 Nelson St. W. P.O. Box 639, Virden, MB, R0M 2C0 thebrokersworkstation.com Tel: Toll-free: Fax:

4 Important Implementation Information The Bank Account Control feature will be enabled via the Remote Update process. To ensure that no users experience a loss of bank account related capability, all users will be provided with rights to all functions within all accounts. System Administrators should then access the Bank Account Control management system and withdraw the rights where and as appropriate. Note that this transition process will not extend previously non-existent rights to create cheques, for example, since the TBW/TUW User Rights prevail and Bank Account Control is an extension to those basic rights. Return to Contents 2. Pending Payment List Enhancement The Pending Payment feature offers TBW/TUW users an efficient way to list, reconcile, and pay Accounts Payable accounts. Until now, all pending payments have been listed on the Payment Tools tab on The Accountant s Desktop. Now, the view of pending payments has been separated into two lists: one for current files and one for closed files. This enhancement will make searching reports easier, and provide the user with quick, convenient access to open reports when he or she is preparing pending payment reports for payment. To access pending payment tools, double-click Accounts Payable in the Accounting Tree on The Accountant s Desktop. Note that two payment tools tabs are now available at the bottom of the screen: Payment Tools (Working) for current and working files, and Payment Tools (Closed) for closed files (see Figure 2.1). (Figure 2.1) 297 Nelson St. W. P.O. Box 639, Virden, MB, R0M 2C0 thebrokersworkstation.com Tel: Toll-free: Fax:

5 Click the Payment Tools (Working) tab to view a list of all current, open pending payments listed in descending number order (see Figure 2.2). When a new or multi pending payment report is run, the screen will refresh automatically so all open pending payments are displayed. All other functionality remains the same, and the toolbar buttons can be used to create a new pending payment, apply or remove a filter, delete a pending payment, etc., in the usual manner. (Figure 2.2) 5 To view all or specific closed pending payments, click the Payment Tools (Closed) tab (see Figure 2.1). In the Pending Payments Filter dialog that displays, enter any applicable filtering details and click OK (see Figure 2.3). A list of all closed pending payments matching the selected criteria will display in descending number order. Note that additional filtering options (Cheque No. and Amount) have been added to the Filter dialog. These new options are also available on the Payment Tools (Working) tab after clicking the Apply Filter toolbar button to open the Pending Payments Filter window. 297 Nelson St. W. P.O. Box 639, Virden, MB, R0M 2C0 thebrokersworkstation.com Tel: Toll-free: Fax:

6 6 (Figure 2.3) If required, click the Payment Tools (Closed) tab again to apply different filters and reload the list. Return to Contents Please share this information with the appropriate TBW and TUW users in your office(s). Once you have reviewed this document, if you have any questions regarding these features or need further assistance in their usage, please contact our Client Services Team at ( ) or (toll-free telephone). Thank you for using The Broker s Workstation and The Underwriter s Workstation. Yours sincerely, Custom Software Solutions Inc. To unsubscribe from our notifications and updates, please contact us at info@cssionline.com or reply to this Nelson St. W. P.O. Box 639, Virden, MB, R0M 2C0 thebrokersworkstation.com Tel: Toll-free: Fax: