Project Close Out Summary
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1 Project Close Out Summary 1. Final Cleaning and Inspection 2. Testing and Certification 3. Demonstration of Systems and Equipment 4. Inspections by Authorities Having Jurisdiction 5. O&M Manuals and As Built Drawings 6. Spare Parts and Maintenance Materials 7. Substantial Performance 8. Facilities Handover 9. Payments at Substantial Performance 10. Final Completion 11. Payments at Final Completion 12. Warranty Period and Procedures C:\Documents and Settings\DORANK\Local Settings\Temp\XPgrpwise\Project Close Out Summary Document.wpd
2 1. Final Cleaning and Inspection Area s Inspection s Inspection Substantial Performance Final Completion Classroom Wings Centre Core Gym Wing Common Areas Service Rooms Building Exterior and Roof Site 2. Acceptance Testing and Certification Drinking Water Analysis Sheet Air/Vapour Barrier Manufacturer s Certificate Item Reference Complete s Review Fire Proofing Testing Reports Sprayed Insulation Quality Control Report Roofing Manufacturer s Report Door Hardware Supplier s Report Testing, Adjusting, and Balancing Systems Preliminary Final Sound Attenuation Vibration Isolation Item Reference Completed Review
3 Sprinkler System Testing Boiler Start Up Flush and Treat Heating Water System Humidifier Start Up EMCS System Boiler Control System Dust Collector Sprinkler System to requirements of Fire Marshall Electrical Installations to requirements of NSP Electrical Distribution Lighting System Light Levels Fire Alarm System P.A. System Assistive Listening System Intrusion Alarm System Multi-Media System Voice / Data System Service Entrance Board Coordination Study Commissioning Structured Wiring NSTIR IAQ Baseline Testing 3. Demonstration and Verification of Systems and Equipment
4 System For s Verification For Maintenance Staff For NSTIR FPT Hydraulic Elevators Wheelchair Lift Educational Equipment: CNC Router Kitchen Equipment Dust Collector Door Hardware Operable Partitions Plumbing Systems Boilers Heating Systems Ventilation Systems Control Systems Electrical Distribution Lighting Systems Emergency Lighting Public Address Systems Assistive Care Alarm Intrusion Alarm System Telephone System Fire Alarm System Structured Wiring Cable TV 4. Inspection by AHJ s
5 System Authority Having Jurisdiction Completed Hydraulic Elevator Wheelchair Lift Nova Scotia Department of Labour Nova Scotia Department of Labour Review of Facility by Local Fire Department Review of Facility by Fire Marshall Sprinkler System Electrical Service Cafeteria Kitchen Nova Scotia Department of Labour Fire Marshall Nova Scotia Department of Labour Fire Marshall Nova Scotia Power Nova Scotia Department of Agriculture 5. Project Record Documents Item Approval of Draft Approval of Final Handover to School Board Operating and Maintenance Manuals (2 copies) Equipment and Systems Material and Finishes Food Service Warranty and Bonds As-Built Record Documents Drawings Specifications Addenda Change Orders and Site Instructions Shop Drawings and Samples Field Test Reports Inspection Certificates Manufacturer s Certificates Framed As-Built Control Diagrams Item Approval of Draft Approval of Final Handover to School Board
6 Framed Single Line Electrical Drawings 6. Spare Parts and Maintenance Materials Description Reference Verification Finish Hardware Wrenches Handover to School Board Ceramic Wall Ceramic Floor Tile Acoustic Ceiling Tiles Vinyl Tile Windows Allen Keys Spare Handles Tech Ed Maintenance Tools for Equipment Gym Equipment Keys and handles for backboards Wrenches and nets Mechanical General List of Spare Parts Mechanical General Special Tools Sprinkler Spare Parts, Tools and Cabinet HVAC water treatment system Test Equipment Fans Spare Parts Fire Dampers Spare Fusible Links AHU s Spare Filters and Spare Parts Description Reference Verification Handover to School Board
7 Humidifiers Spare Parts and Evaporator Material Exhaust Fans Spare Parts Grilles and Diffusers Keys for Adjustment Filters and Filter Gauges Spare Parts Replace Filters at Handover Spare Filters Spare Fuses Spare Lamps Fire Alarm Spare Glass Rods MCC Spare Parts Portable Shot Clocks PA System Components Light Dimming Panel 7. Substantial Performance Documents Item Responsible Date Completed Certificate of Substantial Performance Deficiency Lists NSP Final Inspection Report Certificate of Verification of Fire Alarm System Certificate from Dept of Labour for verification of elevator(s) Certificate from Fire Marshall s office for final inspection of sprinkler system and and NSTIR Item Responsible Date Completed Boiler Test Reports
8 Air Balance Reports Structured Wiring Drinking Water P.A. System Telephone System Intrusion Alarm System Air Testing (Pre and Post Occupancy) NSTIR 8. Facility Handover Item Responsible Date Completed NSTIR letter to NSTIR letter to School Board Master Key: From to NSTIR From NSTIR to School Board Key and Key Control NSP Account Transfer from to School Board Insurance NSTIR NSTIR NSTIR and School Board and School Board 9. Payments at Substantial Performance Item Responsible Date Completed Certificate for Payment for amounts due including release of Hold back and 10. Final Completion
9 Item Responsible Date Completed Certificate of Completion Signed Off Deficiency Lists from Substantial Performance List of Remaining Deficiencies Final Acceptance and and NSTIR 11. Payments at Final Completion Item Responsible Date Completed Final Certificate for Payment List of Remaining Deficiencies As Built Drawings Performance Bonds For one year after handover Liability Insurance For one year after handover Written One Year Guarantee Extended Warranties Certificate from Workers Compensation Board Maintenance Bonds Spare Parts and Maintenance Materials and and 12. Warranty Period and Procedures
10 Commencement Date Date of Substantial Performance Warranty Notice process Item Reference Date Completed Extended Warranties: Hydraulic Seeding - 1 year after acceptance Sodding - 1 year after acceptance Trees and Scrubs - 2 years after acceptance Metal Cladding - 2 additional years EPDM Roofing - 9 additional years Aluminum Doors - 1 additional year Vinyl Windows -5 yrs on workmanship and materials 10 years on seals Aluminum Skylights - 5 years Refrigerator and Freezer Compressors - 5 additional years EMCS - 2 year warranty Structural Wiring - 15 years Lighting Ballasts - 5 years Emergency Light Batteries - 10 years Maintenance Periods: Hydraulic Seeding - 1 year Sodding - 1 year Trees and Shrubs - 2 years Wheelchair lift - 1 year Water Treatment Services - 1 year EMCS - 2 year service contract and on line monitoring Fire Alarm - 1 year maintenance Fire Alarm - 1 year monitoring Security System - 1 year monitoring TV system - 1 year maintenance 1 st Quarter Meeting 2 nd Quarter Meeting 3 rd Quarter Meeting 4 th Quarter Meeting C:\Documents and Settings\DORANK\Local Settings\Temp\XPgrpwise\Project Close Out Summary Document.wpd
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