Introduction to . Jan 24 th 2010

Transcription

1 Introduction to Jan 24 th 2010

2 Need special software (called -reader or client) to connect to the -server and download the s -server has limited space for each user account can be stored on the -server or your computer Advantage: Can read even when there is no Internet connection! Example of readers: MS Outlook, Lotus Notes, Mozilla Thunderbird Example of server: MS Exchange Server, Lotus Domino

3 Web Mail Web-based is saved on website not on your computer! Advantage: Can access the from any computer in the world that has a web browser & Internet! Advantage: Simple and Free! Paid for by Advertisements Examples: Gmail, Hotmail, Yahoo Mail, etc.

4 Getting started with Gmail Creating an account Log-in Sign-out

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7 Login Name This is the name of your account We created two test accounts: No one else can be using the same login name Check Availability tells you if the name you selected is available

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9 Password Password prevents others from accessing your Choose a Password that is hard to guess Bad passwords: password or abc123 Gmail requires password to be 8 characters Don t forget your password!

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11 Security Question If you forget your password (or someone hacks into your account!), security question and recovery can be used to reset your password Make sure you remember the answer to the security question! Make sure to provide a correct recovery address If not, it is very hard to recover an account!

12 Getting started with Gmail Creating an account Log-in Sign-out

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15 Getting started with Gmail Creating an account Log-in Sign-out

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17 Exercise: Create a new Gmail Account!

18 Once you receive an , you can: Delete it Mark it as SPAM Mark it as READ Move it to a folder/ tag it Folder is not on your computer! It is on the web site But first we need to select the s!

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20 Click here to Delete selected messages

21 Click here to report messages as SPAM

22 Click here to select Mark as Read

23 Click here to move selected s to a folder

24 Exercise: Delete the three s

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26 Sending an

27 1) Compose the Message Type Recipient's address here Type Subject here Type Message here

28 2) After composing Press Send to send the

29 2) After composing Can save the into to Drafts folder

30 2) After composing Can throw away or discard the message

31 To, CC, BCC?? To: Primary recipients Cc: Carbon copy to secondary recipients other interested parties Bcc: Blind carbon copy to recipients who receive the message without others, including the To: and Cc: recipients, seeing who else received it.

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36 Respond to an using Reply

37 Use Forward to send this to another person

38 Practical: Sending an

39 Spam Spam means Junk Unlike physical mail, is virtually costless to send. Unfortunately, this creates an incentive for spammers to send millions of junk s a day. If one person in 100,000 responds to their , they become rich Spamming is illegal in the US. Unfortunately, they often run their operation in counties with lax laws

40 Spam Filters Gmail (and every other system) has a Spam filter Software automatically guesses which s are spam. It does make mistakes! Sometimes, the Spam filter will let a junk mail through You can report it as Spam to help improve the filter in the future Sometimes, good s are classified as junk If someone said they sent you an and you don t see it for several hours, look in the spam folder

41 Attachment Can send a file (e.g. pictures, Word Documents, Powerpoint presentation) along with an Most systems limit the size of attachments Gmail currently has a 25MB limit for file size Good idea not to exceed 10MB for attachment because (a) you are filling up the receiver s space and (b) their system might not allow large attachments

42 Tips on Attachments Never open an attachment from someone you don t trust! You will most likely get a computer viruses from opening an untrusted attachment If the computer of the person you trust is hacked, they can send you a virus attachment without even knowing it! My suggestion: only open attachments if you are expecting it E.g. Baby pictures after the birthday E.g. Powerpoint slides from the computer class If in doubt, ask the sender Did you mean to send this attachment?

43 Practical: Sending an with an attachment