SCGEM Engineering and Construction Services

Transcription

1 Generatin and Energy Marketing SCGEM Engineering and Cnstructin Services Cnstructin Quality Assurance Prgram & Quality Cntrl Prcedures

2 Suthern Cmpany Generatin Engineering and Cnstructin Services Cnstructin Services Cnstructin QA Prgram and Quality Cntrl Prcedures Table f Cntents Prcedure Number QC A Prcedure Descriptin Revisin Issue/Revisin Date QC A 01 QA Prgram Overview 4 2/14/05 QC A 02 Oversight and Cntrl f Cntractr QC 0 10/11/04 Prgrams QC B QC B 01 Dcument Cntrl 6 9/4/07 QC B 02 Field Change/Clarificatin Request 4 2/14/05 QC C QC C 01 Qualificatin and Evaluatin f Cntractrs 2 8/9/04 QC C 02 Purchase f Quality Items 2 8/9/04 QC D QC D 01 Receipt, Strage and Handling f Prducts 3 7/18/05 QC E QC E 01 Prduct Identificatin and Traceability 1 10/31/02 QC F QC F 01 Prcess Cntrl 1 12/10/02 QC G QC G 01 Civil Inspectin 2 3/8/05 QC G 02 Electrical Inspectin 2 8/9/04 Frms QC G 03 Mechanical Inspectin 2 8/9/04 Frms QC G 04 Welding Inspectin 2 8/9/04 QC G 05 Fiberglass Manufacture & Installatin 0 8/30/05 Inspectin QC G 06 Cnstructin Services Survey Cntrl 0 12/3/07 QC H QC H 01 Nncnfrmance Reprt 5 10/2/07 QC H 02 Hld Tag 2 8/9/04 QC H 03 Crrective and Preventive Actin 1 12/16/02 QC I QC I 01 Cntrl f Quality Recrds 3 4/17/06 QC I 02 Training 1 12/10/02 QC I 03 Statistical Techniques 1 12/10/02 Uncntrlled Cpy Cnstructin Services QA Manual TOC dc

3 SCG Engineering and Cnstructin Services Cnstructin Services QC Prcedure Number (QC A 01) Quality Assurance Prgram Overview Revisin Descriptin Revised By Reviewed By Apprved By Date A Issued fr Review N/A N/A N/A 2/9/00 0 Issued fr Cnstructin RHR, JR. DMC RWM 2/21/00 1 Revisin t Attachment A RHR, JR. DMC RWM 3/6/00 2 General Revisin including Department Name and Frmat Changes 3 Editrial changes t include department name change 4 General revisin t dcument adherence t the E&CS Basic Quality Plicy, SCG Chapter XII Cntract Guidance Manual and the E&CS Plicy and Prcedure Manual. RHR, JR. DMC JBF 1/31/02 RHR, JR. DMC JCH 9/26/02 RHR, Jr. JBF C.A. Baker 02/14/05

4 SCG E&CS Cnstructin Services QC A 01 Quality Assurance Prgram Overview Purpse The purpse f this prcedure is t utline the cnstructin quality assurance prgram f SCG Engineering and Cnstructin Services (E&CS) Cnstructin Services. This prcedure will give an verview f the prgram, describing verall respnsibilities, areas t be cvered by the prgram and a general list f criteria that will be used t determine when this QA prgram will be invked. Scpe This prcedure sets frth the cnstructin quality prgram requirements that are t be applied t wrk perfrmed by SCG E&CS Cnstructin Services. It is intended that this QA prgram will meet the requirements f the SCG Engineering & Cnstructin Services Basic Quality Plicy (BQP) as it relates t Cnstructin Services. It is als intended that this Prgram, where applicable, will meet the criteria utlined in the SCG Chapter XII Cntract Guidance Manual. This Cnstructin QA Prgram and Quality Cntrl Prcedures Manual is Vlume 5 f the E&CS Plicy and Prcedure Manual. The 5 vlumes in the E&CS Plicy and Prcedure Manual are as fllws: Vlume 1: Crprate Plicies and Prcedures Vlume 2: Site Administratin Plicies and Prcedures Vlume 3: Cnstructin and Cntract Administratin Plicies and Prcedures Vlume 4: Envirnmental, Health and Safety Plicies and Prcedures Vlume 5: Cnstructin QA Prgram and Quality Cntrl Prcedures ISO 9001 has been used as a reference and guideline, but this prgram is nt designed t meet the requirements f ISO A list f prcedures included in this QA prgram is shwn as Attachment A t this prcedure. Respnsibility The decisin t implement this QA prgram fr a particular cnstructin jb will be made at the sle discretin f the management f SCG E&CS Cnstructin Services. The decisin t implement this prgram (r any part f this prgram) fr a particular jb will be based n, but will nt be limited t, the fllwing criteria: QC-A-01rev4.dc 02/14/05 1

5 SCG E&CS Cnstructin Services Size and cst f the prject Effect f the prject n the verall gals f the Suthern Cmpany Critical nature f the jb (quality/safety) The implementatin f this QA prgram will be initiated by a letter t file frm the apprpriate management f SCG E&CS Cnstructin Services. This letter will utline the areas f the prgram apprpriate fr the particular jb. Refer t Attachment D fr a sample letter. The decisin t Stp Wrk resides with the management f SCG Engineering and Cnstructin Services and is n way affected by the decisin t implement r nt implement this QA Prgram. Cnstructin Site Organizatinal Structure Each cnstructin site shall have at least ne E&CS Cnstructin Services QC representative r individual identified as the QA/QC cntact. Depending n the cnstructin site, this QA/QC functin may be expanded t include additinal persnnel as dictated by the size f the prject and/r scpe f wrk activities. The rganizatinal structure fr the prject shall be aligned in such a manner as t allw the n site QC representative the necessary autnmy t perfrm the QA/QC functin in an unbiased manner. In additin, the nsite E&CS Cnstructin Services QC representative will wrk with the Crprate QC Crdinatr t cnduct peridic assessments f the verall QA/QC implementatin fr the prject. Prgram Implementatin Implementatin f the Cnstructin Services QA/QC Prgram n a particular jb site will generally fllwing the six steps listed n Attachment B and utlined belw. Step 1: Review the Cnstructin QA/QC Implementatin Checklist (Attachment C) This checklist shuld be used as a discussin guide by Cnstructin Site Management, the Crprate QC Crdinatr and the Prject Manager t insure that all aspects f the Prgram are being cnsidered. Step 2: Generate Plan t Implement Letter (Attachment D) and send t Cnstructin Services Lgistics Manager This letter shuld be used t dcument the intent t implement the Prgram and any anticipated deviatins frm full implementatin. Cpies f the letter shuld be sent t the Reginal QC-A-01rev4.dc 02/14/05 2

6 SCG E&CS Cnstructin Services Cnstructin Manager, the Prject Manager, the Crprate QC Crdinatr and nsite Dcument Cntrl. Step 3: Discuss specific prject implementatin plans Cnstructin Site Management with assistance frm the Crprate QC Crdinatr shuld discuss specific implementatin plans fr the particular cnstructin prject. Step 4: Develp and implement specific cmpnents f the Prgram Cnstructin Site Management shuld develp site specific plans based n discussins in step 3 abve and assign respnsibilities fr implementatin. Step 5: Cnduct verview meetings with all Cnstructin Services site emplyees At sme pint in the six step prcess, the Crprate QC Crdinatr will generally cnduct an verview meeting n the generic QA/QC Prgram. If the majrity f the nsite Cnstructin Services persnnel are nt familiar with the QA/QC Prgram, this verview culd ccur earlier in the six step prcess. Hwever, hlding the verview meeting at this stage allws Cnstructin Site Management t interject specific requirements and respnsibilities fr the particular cnstructin site. Attendance in this verview meeting will be dcumented in the individual s training recrds in SHIPS. Step 6: Cnduct peridic reviews with apprpriate feedback and fllwup t Cnstructin Site Management. The Crprate QC Crdinatr with assistance frm the n site QC representative will cnduct peridic assessments f the nsite Prgram implementatin. Tls fr these assessments will be the implementatin checklist (attachment C) and prcess bservatins based n specific cmpnents f the QA/QC Prgram. Results f the assessments will be shared with site Cnstructin Management and will be used as the basis fr future assessments. Quality Assessments Varius reviews and assessments will be carried ut t verify that Cnstructin Services prjects are fllwing the requirements f the Cnstructin Services QA/QC Prgram. These reviews and/r assessments will cnsist f, but nt be limited t, the fllwing: Assessments cnducted by the E&CS Manager QA in accrdance with the E&CS Basic Quality Plicy Assessments assciated with Sarbanes Oxley required cntrls Assessments assciated with administrative prcedure 3H Site Assessment and Peer Review QC-A-01rev4.dc 02/14/05 3

7 SCG E&CS Cnstructin Services Peridic assessments perfrmed by the Cnstructin Services QC Crdinatr as utlined in Step 6 f the Implementatin Prcess abve. On site assessments cnducted by Cnstructin Site Management Apprvals and Revisins Prcedures issued fr review and cmment will be identified with an alpha revisin designatin. Prcedures apprved fr use will be issued with a numerical revisin designatin, beginning with 0. All prcedures apprved fr use will be dated and cntain the initials and/r signature f the fllwing: Persn wh prepared r revised the prcedure Cnstructin Lgistics Manager r designee Vice President Cnstructin Services r designee A brief descriptin f the reasn fr a revisin will be given n the cver sheet alng with apprpriate apprvals. Material within a prcedure that has been revised r added will be indicated with bld type and a bar ( ). Distributin f the Manual As utlined in administrative prcedure 1A Plicy and Prcedure Manual Overview, there will nt be a cntrlled distributin f this Manual. The web cpy f the Manual will always be up-t-date and will cntain the latest revisin f all prcedures. The web versin f this Manual can be accessed frm the Cnstructin Services hme page. Refer t Attachment E fr the steps in accessing the Cnstructin Services hme page and the QA Manual. Ntificatin f newly apprved r revised prcedures will be via an distributin list. It will be the respnsibility f the Users f this Manual t access and/r print the apprved r revised prcedures frm the web. Dcument Cntrl Fr dcument cntrl and recrd keeping purpses, the riginal signed prcedures shall be maintained in a ntebk by the Cnstructin Lgistics Manager r designee. This designee will generally be the Crprate QC Crdinatr. As prcedures are revised, the vided prcedures shall be marked VOID n the cver page, remved frm the Current ntebk and placed in a secnd QC-A-01rev4.dc 02/14/05 4

8 SCG E&CS Cnstructin Services Vided ntebk. By definitin, the Current ntebk shall cntain nly the riginal signed cpies f the current revisin f all prcedures. The Vided ntebk shall cntain all revisins f the vided riginal prcedures. QC-A-01rev4.dc 02/14/05 5

9 SCG E&CS Cnstructin Services SCG Engineering and Cnstructin Services Cnstructin QA Prgram and Quality Cntrl Prcedures Table f Cntents Prcedure Number QC A QC - A - 01 QC A - 02 QC B QC - B - 01 QC - B- 02 QC C QC - C - 01 QC - C - 02 QC D QC - D - 01 QC E QC - E - 01 QC F QC - F - 01 QC G QC - G - 01 QC - G - 02 QC - G - 03 QC - G - 04 QC G - 05 QC H QC - H - 01 QC - H - 02 QC - H - 03 QC I QC - I - 01 QC - I - 02 QC - I - 03 Prcedure Descriptin QA Prgram Overview Oversight and Cntrl f Cntractr QC Prgrams Dcument Cntrl Field Change/Clarificatin Request Qualificatin and Evaluatin f Cntractrs Purchase f Quality Items Receipt, Strage and Handling f Prducts Prduct Identificatin and Traceability Prcess Cntrl Civil Inspectin Electrical Inspectin Mechanical Inspectin Welding Inspectin Fiberglass Manufacture & Installatin Inspectin Nncnfrmance Reprt Hld Tag Crrective and Preventive Actin Cntrl f Quality Recrds Training Statistical Techniques Attachment A QC-A-01rev4.dc 02/14/05 6

10 SCG E&CS Cnstructin Services The Six Steps t E&CS Cnstructin Services QA/QC Prgram Implementatin 1) Review the Cnstructin QA/QC Implementatin Checklist. 2) Generate Plan t Implement Letter and send t Cnstructin Services Lgistics Manager. 3) Discuss specific prject implementatin plans. 4) Develp and implement specific cmpnents f the Prgram. 5) Cnduct verview meetings with all Cnstructin Services site emplyees. 6) Cnduct peridic reviews with apprpriate feedback and fllwup. Attachment B QC-A-01rev4.dc 02/14/05 7

11 SCG E&CS Cnstructin Services SCG ENGINEERING AND CONSTRUCTION SERVICES CONSTRUCTION QA/QC PROGRAM IMPLEMENTATION CHECKLIST Prject: Date f Review: Activity Yes N N/A 1) Is the Cnstructin Management team familiar with the cntents f the E&CS Basic Quality Plicy (BQP), the Cnstructin QA Prgram and Quality Cntrl Prcedures and the lcatin f these dcuments n the intranet? 2) Have there been discussins t determine the applicable prtins f the Cnstructin QA Prgram fr this particular prject? 3) Has a letter been written t the Cnstructin Services Lgistics Manager utlining the prtins f the Cnstructin QA Prgram t be used n this prject? Reference: QC-A-01 QA Prgram Overview Cmments/Actin Items: 4) Has there been a review f the cntractr s QA/QC Prgram t insure that the Prgram will meet the scpe and requirements f the cnstructin prject.? Is the cntractr prepared t implement the QA/QC Prgram as utlined in the QA/QC Manual? Reference: QC-A-02 Cmments/Actins Items: 5) Is there a dcument cntrl prcess in place fr this prject? Reference: QC-B-01 Cmments/Actin Items: Attachment C Page 1 f 4 QC-A-01rev4.dc 02/14/05 8

12 SCG E&CS Cnstructin Services Activity Yes N N/A 6) Is there a prcess in place fr dcumenting design changes, field changes and clarificatins and nncnfrmances? Reference: QC-B-01; QC-B-02; QC-H-01 Cmments/Actin Items: 7) Is there a prcess in place t evaluate ptential cntractrs and t evaluate cntractrs currently perfrming wrk n this prject? Reference: QC-C-01 Cmments/Actin Items: 8) Is there a prcess in place t prperly perfrm receipt, strage and handling f cnstructin prducts? Reference: QC-D-01 Cmments/Actin Items: 9) Is there a prcess in place t evaluate and discuss significant events t insure critical milestnes, inspectin hld pints and acceptance criteria are met? Reference: QC-F-01 Cmments/Actin Items: Attachment C Page 2 f 4 QC-A-01rev4.dc 02/14/05 9

13 SCG E&CS Cnstructin Services Activity Yes N N/A 10) Is there an inspectin and testing prgram in place that allws the unbiased reprting f inspectin and test results t SCG Cnstructin Management? 11) Are the inspectrs and technicians qualified and/r certified as required by standards and specificatins? 12) Has sufficient survey cntrl been established t insure initial and nging verificatin f prper lcatins, plumbness, etc.? Reference: QC-G-01, QC-G-02; QC-G-03; QC-G-04; QC-I-03 Cmments/Actin Items: 13) Has a Hld Tag r equivalent prcess been implemented t islate nncnfrming items r items with incmplete inspectins frm cnstructin use? Reference: QC-H-02 Cmments/Actin Items: 14) Is a prcess in place that will help minimize the reccurrence f actual r ptential nncnfrmances and allw fr the utilizatin f lessns learned? Reference: QC-H-03 Cmments/Actin Items: Attachment C Page 3 f 4 QC-A-01rev4.dc 02/14/05 10

14 SCG E&CS Cnstructin Services Activity Yes N N/A 15) Is there a prcess in place t allw fr the cntrl f quality recrds including cntrlled access during cnstructin and prper strage at the cmpletin f the prject? Reference: QC-I-01 Cmments/Actin Items: 16) Is there a prcess in place that ensures emplyees have the technical capabilities and skills sets necessary t perfrm the required quality tasks and t manage a quality prject? Reference: QC-I-02 Cmments/Actin Items: 17) Is there a prcess in place t ensure that specific requirements f prducts and materials that are critical t the quality f cnstructin are cnveyed, dcumented, reviewed and apprved thrughut the purchasing prcess? Reference: QC-C-02; QC-E-01 Cmments/Cmments/Actin Items: Meeting Attendees: Final Cmments: Implementatin Review Cnducted By: Attachment C Page 4 f 4 QC-A-01rev4.dc 02/14/05 11

15 SCG E&CS Cnstructin Services Date Jby Frame SCG E&CS Cnstructin Services Cnstructin Lgistics Manager RE: Plant (Type f Prject) SCG Engineering and Cnstructin Services Cnstructin QA Prgram and QC Prcedures Jby: In accrdance with the guidelines stated in the Quality Assurance Prgram Overview prcedure (QC A 01), we will implement the SCG E&CS Cnstructin Services Cnstructin QA Prgram and QC Prcedures Manual fr the Plant Prject. We will meet the intent f the verall QA Prgram and will invke apprpriate prcedures as relevant t the scpe f wrk fr this prject. Sincerely, (Name) Cnstructin Site Manager cc: Prject Manager Reginal Cnstructin Manager Crprate QC Crdinatr On site Dcument Cntrl Attachment D QC-A-01rev4.dc 02/14/05 12

16 SCG E&CS Cnstructin Services Yu can access the Cnstructin Services Plicy and Prcedure Manual Vlume 5 Cnstructin QA Manual and QC Prcedures via the fllwing steps: Start at the Suthern Tday hmepage Click n Business Units and Departments at the tp f the page Click n Suthern Cmpany Generatin Click n Departments n the left Click n Engineering and Cnstructin Services n the right Click n Cnstructin Services n the left Click n Cnstructin Services Plicy and Prcedure Manual n the left Click n Vlume 5 at the bttm f the page Attachment E QC-A-01rev4.dc 02/14/05 13

17 SCGEM Engineering and Cnstructin Services Cnstructin Services QC Prcedure Number (QC A 02) Oversight and Cntrl f Cntractr QC Prgrams Revisin Descriptin Revised By Reviewed By Apprved By Date A Issued fr Review R. Reynlds N/A N/A 8/18/04 0 Issued fr Cnstructin R. Reynlds J. Frame A. Baker 10/11/04

18 SCGEM E&CS Cnstructin Services QC A - 02 Oversight and Cntrl f Cntractr QC Prgrams Purpse The purpse f this prcedure is t utline the guidelines fr prviding versight and cntrl f a cntractr s quality cntrl prgram n SCGEM E&CS Cnstructin Services cnstructin prjects. Scpe This prcedure is t be used by SCGEM E&CS Cnstructin Services t manage and evaluate a cntractr s quality cntrl prgram. The Cnstructin Services QA/QC Prgram will be used as a benchmark t gauge the cmpleteness f the cntractr s prgram. The cntractr s prgram, as a minimum, shuld cntain cmpnents that mirrr the Cnstructin Services QA Prgram. This prcedure is an integral part f the SCGEM E&CS Cnstructin Services cnstructin Quality Assurance Prgram and is intended fr use n SCGEM Engineering and Cnstructin Services cnstructin prjects. Respnsibility It will be the respnsibility f SCGEM Engineering and Cnstructin Services persnnel and/r their designee t implement and cntrl the use f this prcedure. It will be the respnsibility f the cntractrs perfrming wrk n E&CS cnstructin sites t implement their quality cntrl prgram as utlined in their quality cntrl manual. Cnstructin Prjects with Prime Cntractrs As part f the initial bid package, ptential cntractrs are instructed t prepare their bids t include an n site QC prgram that cntains, as a minimum, cmpnents that mirrr the Cnstructin Services QA Prgram. Upn award f a cntract, the cntractr will be expected t implement their QC prgram as utlined in their QC manual. Generally, it is expected that QC inspectin in the field will be perfrmed by the Cntractr supplemented, as needed, with 3 rd party testing persnnel hired by the Cntractr. On site E&CS Cnstructin Services persnnel will perfrm peridic QA surveillance f the Cntractr s prgram and the Cntractr s cmpleted wrk. This QA surveillance shuld include all aspects f the Cntractr s prgram as utlined in the Cntractr s qca02rev0.dc 10/11/04 1

19 SCGEM E&CS Cnstructin Services QC Manual. As a general rule, Cnstructin Services persnnel shuld perfrm QA surveillance/inspectin n a minimum f 10% f the wrk accepted as cmplete by the Cntractr s QC grup. The percentage and frequency f these inspectins shuld be increased, as necessary, based n such factrs as: scpe and criticality f the wrk cntractr s previus perfrmance site specific and/r industry standards r requirements If the results f the QA surveillance indicate issues with the cntractr s perfrmance, the cntractr shall be immediately ntified and steps shall be taken t identify and crrect the cause f the prblems. There shall be an increase in QA surveillance by Cnstructin Services until such time as the results f the surveillance indicate a sustainable imprvement in the cntractr s perfrmance. Whenever pssible, the number f inspectins required shuld be calculated based n a defined number f pssible inspectins, fr example: number f blted cnnectins number f welds number f terminatins number f structural members received and accepted number f hanger supprts In additin the Crprate QC Crdinatr will wrk with the nsite E&CS Cnstructin Services QC representative t cnduct peridic assessments f the verall QA/QC implementatin fr the prject. Qualificatins f QC Persnnel It will be the respnsibility f the cntractr t emply qualified inspectin persnnel in sufficient numbers t prperly staff the jb. The qualificatins f these individuals shall be submitted t Cnstructin Services fr review. In additin, as the need arises, the cntractr will be respnsible fr hiring a qualified 3 rd party testing agency t supplement QC staffing requirements. The qualificatins f this agency alng with the qualificatins f inspectrs/technicians assigned t the cnstructin prject shall be submitted t Cnstructin Services fr review. Cntractr s QC Organizatin The cntractr s n site rganizatin shall be structured in such a manner as t allw the QC persnnel the necessary autnmy t perfrm inspectins and tests in an unbiased manner. qca02rev0.dc 10/11/04 2

20 SCGEM E&CS Cnstructin Services Inspectin and Testing Plan The cntractr shall submit t Cnstructin Services an inspectin and testing plan related t the scpe f wrk being perfrmed. This plan shall include, as a minimum, such items as: type and frequency f testing r inspectins prpsed ruting f cmpleted and/r in prcess inspectin dcumentatin t verify cntractr QC acceptance timely ruting and distributin f 3 rd party inspectin and test reprts hld pints fr in prcess peratins t allw time fr Cnstructin Services inspectin, review r peridic QA surveillance timely submittal f cmpleted inspectins t allw time fr Cnstructin Services inspectin, review r peridic QA surveillance cpies f prpsed frms, checklists and reprts* types and methds f transmittals respnsible parties *Cnstructin Services frms, checklists and reprts may be used in lieu f cntractr s dcuments if mutually agreeable Labr Brker Cnstructin Prjects In a labr brker arrangement, the E&CS Cnstructin Services QA Prgram and QC Prcedures will be the gverning dcuments fr all nn ASME wrk perfrmed n the prject. All ASME cde wrk perfrmed n the prject shall be in accrdance with the labr brker s ASME Quality Cntrl Manual. The labr brker s ASME Quality Cntrl Manual shall meet the requirements f the ASME Biler and Pressure Vessel Cde, Sectins I, B31.1, and VIII, Divisin 1, the Natinal Bard Inspectin Cde and Jurisdictinal requirements and shall be the gverning dcument in all Cde related wrk n the prject. A site specific verview prcedure shuld be written that: encmpasses the relevant prtins f the labr brker s QA/QC prgram via addendums links the site specific QA Prgram t the verall Crprate E&CS Cnstructin Services QA Prgram defines the scpe and parameters f the site specific QA Prgram as nted abve defines site specific rles and respnsibilities utlines the review, apprval and cntrlled distributin prcess fr the site specific QA Manual qca02rev0.dc 10/11/04 3

21 SCGEM E&CS Cnstructin Services Generally speaking, this site specific prcedure shuld be mdeled after quality cntrl prcedure QC-A-01. T maintain cntinuity with the Crprate QA Prgram, this site specific verview prcedure shuld be entitled: QC-A-00: Site Specific QA/QC Prgram Overview. Distributin and cntrl f this site specific QA Prgram Manual shall be cntrlled by n site Cnstructin Services Management by the methd mst apprpriate fr the prject (i.e. web site, S drive, hard cpy). In rder t instill Quality as part f the jb, it is anticipated that initial QC inspectin will be perfrmed by the crafts perfrming the wrk. Verificatin f QC inspectin and QA versight will be perfrmed by E&CS Cnstructin Services management persnnel. Each cnstructin site shall have at least ne E&CS Cnstructin Services QC representative. Depending n the cnstructin site, this QA/QC functin may be expanded t include additinal persnnel as dictated by the divisin f wrk activities amng the craft and Cnstructin Services persnnel. The rganizatinal structure fr the prject shall be aligned in such a manner as t allw the n site QC representative the necessary autnmy t perfrm the QA/QC functin in an unbiased manner. In additin, the Crprate QC Crdinatr will wrk with the nsite E&CS Cnstructin Services QC representative t cnduct peridic assessments f the verall QA/QC implementatin fr the prject. Dcument Cntrl All cntractr and 3 rd party cmpleted inspectin and testing reprts shall be submitted t Cnstructin Services in a timely and cntrlled manner. These dcuments shall be assembled int apprpriate turnver packages as utlined in administrative prcedure 3G Prcessing Startup Packages. At the cmpletin f the cnstructin prject, this dcumentatin shall be prcessed in accrdance with prcedure QC I 01: Cntrl f Quality Recrds. qca02rev0.dc 10/11/04 4

22 Suthern Cmpany Generatin Engineering and Cnstructin Services Cnstructin Services Cnstructin Services Quality Prcedures Prcedure QC B 01 Cnstructin Services Dcument Cntrl Rev. 6 Rev. 5 Date 9/4/07 8/16/06 Revised By R.H. Reynlds, Jr. R.H. Reynlds Jr Reviewed By Cnstructin T.L. Magnus T.L. Magnus Apprved By Cnstructin K.D. Russell D.L. McKinney Uncntrlled Cpy

23 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Cntents 1.0 PURPOSE AND SCOPE Purpse Scpe DEFINTIONS AND REFERENCES Definitins References RESPONSIBiLITY Cnstructin Services Recipients f Cntrlled Dcuments Cnstructin Services Cnstructin Site Manager Cnstructin Services Site Quality Lead Dcument Services Cnstructin Services Dcument Cntrl Reginal Crprate Quality Crdinatr PROCEDURE Distributin f Engineering Drawings Design Change Ntices (DCN) Advance Print Printing f Drawings frm Dcumentum CD Cpies f Drawings Miscellaneus Dcument Transmittal Tracking System Assessment f Dcument Cntrl KEY CONTACTS QUALITY RECORDS ATTACHMENTS...10 Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 2 f 17 Rev. 6

24 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/ PURPOSE AND SCOPE 1.1 Purpse This prcedure dcuments the prper distributin f cntrlled dcuments issued t and distributed n Engineering and Cnstructin Services (E&CS) cnstructin sites. This prcedure is an integral part f the E&CS Cnstructin Services cnstructin Quality Assurance prgram. This prcedure dcuments the prcesses in place n cnstructin prjects using hard-cpy transmittals and cpies f drawings distributed by E&CS Dcument Services. This prcedure als dcuments the electrnic transmittal ntificatin prcess, the printing f drawings directly frm Dcumentum, and the use f PIMS fr dcument cntrl. 1.2 Scpe This prcedure affects all E&CS Cnstructin Services persnnel and cntractrs wh wrk fr them. Fr this prcedure, cntrlled dcuments shall include, but are nt limited t, the fllwing: Engineering and Cnstructin Services drawings and ther cntrlled dcuments issued by E&CS Dcument Services via Dcumentum. Dcuments received frm the cntractrs perfrming wrk n E&CS cnstructin sites. Dcuments distributed by Cnstructin Services nsite persnnel t the cntractrs perfrming wrk n E&CS cnstructin sites. Design Change Ntices (DCN), Cnstructin Miscellaneus Transmittal Frms (CMTF), and ther dcuments utilizing the Prject Infrmatin Management System (PIMS). Advance prints the Design rganizatin transmits t r makes available t Cnstructin Services. Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 3 f 17 Rev. 6

25 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/ DEFINTIONS AND REFERENCES 2.1 Definitins advance print A drawing transmitted by Design instead f Dcument Cntrl. Examples include an in-prcess drawing r an fficial drawing being transmitted early. Cnstructin Miscellaneus Transmittal Frm (CMTF) A PIMS-generated frm used by Cnstructin Services and cntractrs t transmit cntract deliverables and ther miscellaneus dcuments. Design Change Ntice (DCN) A PIMS-generated frm Design uses t transmit advance engineering design infrmatin t Cnstructin Services prir t a frmal drawing revisin. Dcumentum A dcument management system supprted by E&CS Dcument Services. Dcumentum is the repsitry fr fficial quality recrds. Prject Infrmatin Management System (PIMS) A Web-based dcument and data management system used by E&CS t manage dcumentatin generated during the life cycle f a cnstructin prject t include engineering design, prcurement, and cnstructin. Transmittal Tracking Database A Micrsft Access database used fr the generatin and tracking f site dcument transmittals. 2.2 References E&CS Basic Quality Prgram Design Prcedure D2-03, Dmestic Drawing Prcess Design Prcedure D2-09, Vendr Dcument Prcessing Design Prcedure D3-02, Preparatin and Distributin f Design Change Ntices Cnstructin Services Prcedure QC-H-01, Nncnfrmance Reprt Cnstructin Services Prcedure QC-I-01, Cntrl f Quality Recrds Prcedure DS 3-1, Dcument Transmittal PIMS Guideline 3-A, Design Change Ntice PIMS Guideline 2-H, Cnstructin Miscellaneus Transmittal Frm (under develpment) Transmittal Tracking Access Database Instructin Manual Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 4 f 17 Rev. 6

26 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/ RESPONSIBILITY 3.1 Cnstructin Services Cnstructin Services shall maintain this Cnstructin Services prcedure. Prir t the transmittal f any dcuments, Cnstructin Services shall ntify Dcument Services f the fllwing: The number f dcuments needed. The cntact emplyees at the jb site. In the case f drawings, the number f each size needed. 3.2 Recipients f Cntrlled Dcuments Recipients f cntrlled dcuments shall be respnsible fr: Updating cntrlled dcuments when issued. Destrying r marking vided dcuments when new drawing revisins are issued. 3.3 Cnstructin Services Cnstructin Site Manager The Cnstructin Services cnstructin site manager r designee shall be respnsible fr implementing and ensuring adherence t the scpe and requirements f this prcedure. 3.4 Cnstructin Services Site Quality Lead The Cnstructin Services site quality lead r designee shall be respnsible fr ensuring quality preplanning, mnitring, and administratin f this prcedure. 3.5 Dcument Services Ntifies the nsite Cnstructin Services Dcument Cntrl cntact persn f dcument availability via . Generates transmitted letters fr hard-cpy transmittals and frwards them t nsite Cnstructin Services Dcument Cntrl cntact persn. Uncntrlled Cpy 3.6 Cnstructin Services Dcument Cntrl Receives frm Dcument Services f dcument availability. Reviews transmitted hardcpy fr accuracy and cmpleteness. QC-B-01, Cnstructin Services Dcument Cntrl 5 f 17 Rev. 6

27 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Ntifies Dcument Services f any discrepancies between the hard-cpy transmittal and the actual dcuments. 3.7 Reginal Crprate Quality Crdinatr Peridically reviews the dcument cntrl prcess at cnstructin sites t evaluate implementatin and adherence t this prcedure. Respnds t inquiries regarding the cntent and implementatin f this prcedure. 4.0 PROCEDURE 4.1 Distributin f Engineering Drawings Engineering drawings are distributed as indicated belw. The distributin f engineering drawings is crdinated thrugh several sets f prcedures (see 2.2, References). The fllwing is a general verview f the drawing distributin prcess. See attachment A, Dcument Cntrl Flwchart, fr an verview representatin. (The numbers n the flwchart crrespnd t the numbers listed belw.) 1) Cnstructin Services shall prvide Dcument Services with the fllwing: The number f drawings needed. The size f drawings needed. The apprpriate cntacts at the cnstructin site. 2) When Design is ready t transmit drawings t Cnstructin Services, the apprpriate Design discipline lead engineer electrnically frwards the drawings t Dcument Services fr prcessing. Dcument Services: Lads the drawings int Dcumentum. Makes the required number f hardcpies. Ntifies the nsite Cnstructin Services Dcument Cntrl cntact persn via f the drawing availability. (Refer t attachment B fr instructins n hw t access Dcumentum and attachment D fr a sample f the ntificatin.) Uncntrlled Cpy Dcument Services generates a transmittal letter when transmitting hardcpies (similar t attachment C) and frwards the drawings t the apprpriate nsite Cnstructin Services Dcument Cntrl cntact persn. QC-B-01, Cnstructin Services Dcument Cntrl 6 f 17 Rev. 6

28 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 3) The nsite Cnstructin Services Dcument Cntrl cntact persn shall review the transmitted hardcpies fr accuracy and cmpleteness and ntify Dcument Services f any discrepancies. The nsite Cnstructin Services Dcument Cntrl cntact persn remves frm the transmittal package the apprpriate number f dcuments needed by the field ffice, then date stamps and files the transmittal letter. The remaining dcuments are distributed t the varius cntractrs based n a predetermined distributin list. The nsite Dcument Cntrl cntact persn imprts the drawings infrmatin int the nsite Transmittal Tracking Database using the transmittal number (refer t attachment F). 4) Using the transmittal tracking database, the nsite Dcument Cntrl cntact persn shall prepare a transmittal letter fr each cntractr, similar t attachment E. If the drawing status is any status ther than Issued fr Cnstructin, the nsite Dcument Cntrl cntact persn shall indicate the status f the drawing in the cmments sectin f the transmittal letter. Fr example, if the drawing status is Advanced Print, Vid, r Infrmatin Only, the nsite Dcument Cntrl cntact persn adds this infrmatin t the transmittal letter. Cnstructin Services shall be respnsible fr ensuring a representative f each cntractr signs the transmittal letter acknwledging the receipt f the dcuments. The nsite Cnstructin Services Dcument Cntrl cntact persn shall file a cpy f each signed transmittal letter. T aid in cntrlling transmittals, an nsite transmittal sequence number may be used. The nsite Cnstructin Services Dcument Cntrl cntact persn shall assign these sequence numbers. 5) As indicated abve, the transmittal tracking database allws the creatin f a transmittal letter, similar t attachment E, directly frm the database. This database pulls transmittal infrmatin frm Dcumentum. It als creates a recrd f all drawings received and transmitted t the cntractr including the date it was transmitted, the date it was signed by the cntractr, and the nsite transmittal number. Attachment F is a general verview f this database. The Transmittal Tracking Access Database Instructin Manual is a cmplete user s guide and instructin manual. 6) With the exceptin f ne cpy maintained by the nsite Cnstructin Services Dcument Cntrl cntact persn, hlders f the cntrlled cpy shall destry all previus revisins f drawings at the time a new revisin is issued. If it is necessary t keep cpies f prir revisins, the hlder f the cntrlled cpy shall stamp the drawing Vid Fr Infrmatin Only. Uncntrlled Cpy NOTE If previus revisins f drawings and the transmittal histry assciated with thse drawings are maintained in Dcumentum and the nsite Transmittal Tracking system, nsite Cnstructin Services Management may deem it unnecessary t maintain a cpy f all vided drawings. At the cmpletin f the cnstructin prject, dispsitin f all QC-B-01, Cnstructin Services Dcument Cntrl 7 f 17 Rev. 6

29 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 cntrlled dcuments shall be in accrdance with QC-I-01, Cntrl f Quality Recrds. 4.2 Design Change Ntices (DCN) Design maintains cntrl f prcedure D3-02, Preparatin and Distributin f Design Change Ntices. D3-02 prvides instructins fr using Design Change Ntices (DCN) and establishes the DCN as the frmal mechanism fr early transmittal f advance engineering design infrmatin t a cnstructin grup prir t frmal drawing revisin. Unless nted therwise n the DCN, infrmatin n the DCN shall be treated as released-fr-cnstructin infrmatin. The nsite Cnstructin Services Dcument Cntrl shall acknwledge receipt f the DCN frm Design and shall frmally transmit the DCN t all affected parties. DCNs are ruted and tracked via the Prject Management Infrmatin System (PIMS). PIMS Guideline 3A, Design Change Ntice, details the prper cmpletin f a DCN. Cnstructin Services shall mnitr the DCN status, and when wrk is cmplete, shall clse the DCN in PIMS. All existing drawings and dcuments affected by a DCN shall be stamped with the DCN number r shall have a cpy f the DCN attached. (See Design D3-02 and/r PIMS guideline 3A fr a Design Change Ntice Prcess flwchart and a cpy f the DCN frm.) 4.3 Advance Print The use f advance prints shuld be minimized n the cnstructin site fr actual cnstructin activities. In situatins when advance prints are required t meet cnstructin schedules, the advance print dcument transmittal and/r retrieval prcess shall be dcumented and cntrlled. NOTE This prcess may vary frm prject t prject. Uncntrlled Cpy The Cnstructin Services Dcument Cntrl cntact persn shall stamp an advance print as ADVANCE PRINT. The nsite Dcument Cntrl cntact persn and all recipients f the advance print shall replace an advance print with the fficial issued-frcnstructin drawing as sn as Dcument Services transmits it via Dcumentum. The Dcument Cntrl cntact persn and all recipients f the advance print shall stamp the replaced advance print VOID. If needed, ne cpy may be retained fr recrd purpses. QC-B-01, Cnstructin Services Dcument Cntrl 8 f 17 Rev. 6

30 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/ Printing f Drawings frm Dcumentum T expedite the delivery f drawings t the cnstructin site, many prjects use the E- mail ntificatin prcess discussed in 4.1, Distributin f Drawings, and print all drawings nsite. E&CS persnnel can cnduct simple drawing searches and print single drawings thrugh the Dcumentum Web site. (Refer t attachment B fr instructins n accessing the Dcumentum Web site.) Hwever, t print the massive vlume f drawings needed fr the jbsite, the nsite Dcument Cntrl staff will need t install the Dcumentum Desktp Client. (The Dcumentum Web site prvides instructins fr lading the Dcumentum Desktp Client.) Drawings printed frm Dcumentum intended fr use by the cntractr shall be transmitted thrugh the nsite Cnstructin Services dcument cntrl. 4.5 CD Cpies f Drawings If allwed by the cntract, in lieu f hard-cpy drawings, prjects may pt t create a cpy f Dcumentum drawing images n a CD and send the CD t the cntractr. The CD enables the cntractr t print as many cpies f the drawings as needed. A transmittal letter generated frm the transmittal tracking database accmpanies the CD sent t the cntractr as it wuld hard-cpy drawings. NOTE Fr sme prjects, Dcument Services is able t create the CD and send it t the nsite Cnstructin Services Dcument Cntrl cntact persn, saving the time and cst f creating the CDs nsite. 4.6 Miscellaneus Dcument Transmittal Tracking System Each cnstructin site shall establish a miscellaneus dcument transmittal tracking prcess t recrd the ruting f imprtant dcuments and crrespndence generated during the curse f a cnstructin prject. The transmittal tracking database has the capability f tracking miscellaneus transmittals. (This prcess is explained in detail in the Transmittal Tracking Access Database Instructin Manual.) Uncntrlled Cpy NOTE The scpe and magnitude f the cnstructin prject influences the type f miscellaneus transmittal tracking system t be used. Tw imprtant aspects f the tracking prcess include: Having dcumentatin verifying cntractrs and ther affected parties received and signed fr all dcuments sent t them by Cnstructin Services. QC-B-01, Cnstructin Services Dcument Cntrl 9 f 17 Rev. 6

31 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Ensuring Cnstructin Services is aware f dcuments sent t them by cntractrs and is able t review and respnd t them in a timely manner Cnstructin Miscellaneus Transmittal Frm The Cnstructin Miscellaneus Transmittal Frm (CMTF) is being develped in PIMS. The CMTF will rute and cntrl miscellaneus dcuments transmitted between the cntractr and Cnstructin Services. This frm, nce implemented, will allw either Cnstructin Services r the cntractr t transmit dcuments via the CMTF. The prper cmpletin f a CMTF will be detailed in PIMS Guideline 2-H, Cnstructin Miscellaneus Transmittal Frm. On sites where the cntractr has access t PIMS, the CMTF will becme the primary methd used t transmit miscellaneus dcuments between Cnstructin Services and the cntractr. 4.7 Assessment f Dcument Cntrl Peridically, the nsite Cnstructin Services Dcument Cntrl cntact persn shall: Review the cntrlled dcuments he r she and the cntractrs maintain t ensure nly current dcuments are in use. Cntrl all drawings used fr cnstructin, ensuring the latest revisin. (See prcedure QC-A-02, Oversight and Cntrl f Cntractr QC Prgrams, fr a guide t establish the review criteria.) Dcument any discrepancies fund in the cntractrs dcuments and ntify the cntractr fr immediate remediatin. Recurring prblems may require that a nncnfrmance reprt be issued (see prcedure QC-H-01, Nncnfrmance Reprt). Additinal reviews f dcument cntrl may be cnducted by the Cnstructin Services site quality lead and the Reginal Crprate Quality Crdinatr. 5.0 KEY CONTACTS Uncntrlled Cpy Fr questins regarding the cntent and implementatin f this prcedure, cntact the apprpriate Reginal Crprate Quality Crdinatr. 6.0 QUALITY RECORDS The dcument transmittal frms discussed in this prcedure are cnsidered quality recrds and shall be stred and managed in accrdance with Quality Prcedure QC-I- 01. These dcuments shall exist as hard-cpy transmittals stred in Cnstructin QC-B-01, Cnstructin Services Dcument Cntrl 10 f 17 Rev. 6

32 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Services Dcument Cntrl and as electrnic cpies within the PIMS system. Transmittal data is stred and tracked in the transmittal tracking systems. 7.0 ATTACHMENTS Attachment A Dcument Cntrl Flwchart Attachment B Dcument Services/Dcumentum Web site Attachment C Sample Dcument Services Drawing Transmittal Letter Attachment D Sample Dcument Services Ntificatin Attachment E Sample Cnstructin Services Dcument Transmittal Letter Attachment F Transmittal Tracking Database Input Screen Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 11 f 17 Rev. 6

33 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Attachment A Dcument Cntrl Flwchart QC - B - 01 Dcument Cntrl E&CS Cnstructin determines the number and size f dcuments needed and the apprpriate n site cntacts. Dcument Cntrl Flw Chart Cntractr signs n site transmittal letter and returns t Cnstructin Services Dcument Cntrl. Vided dcuments are destryed r stamped "Vid - Fr Infrmatin Only". On site Cnstructin Services Dcument Cntrl maintains ne cpy f vided dcuments unless n site Cnstructin Management feels that suitable histrical recrds are maintained elsewhere. 6 E&CS Dcument Services maintains the master list f apprved drawings in the Dcumentum database. Dcuments are distributed t the varius cntractrs via an n site transmittal letter. On site Dcument Cntrl t use transmittal tracking database 4 & 5 fr tracking transmitted drawings. 4 & 5 Design Engineering transmits drawings electrnically t E&CS Dcument Services in Birmingham. E&CS Dcument Services sends an electrnic ntificatin that drawings are ready fr imprt, makes hard cpies and transmits cpies via a transmittal letter t the Cnstructin Services n site Dcument Cntrl. Cnstructin Services n site Dcument Cntrl reviews hard cpy transmittals fr accuracy and cmpleteness. Cpies are remved fr Cnstructin Services use and the transmittal is date stamped and filed. On site Dcument Cntrl will imprt all drawings infrmatin via the transmittal number int the transmittal tracking database. Uncntrlled Cpy 3 QC-B-01, Cnstructin Services Dcument Cntrl 12 f 17 Rev. 6

34 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Attachment B Dcument Services/Dcumentum Web Site Hw t access the Web site: Start at: > Suthern Tday Hme Page (n Suthern Cmpany intranet) > Click n Business Units and Departments > Click n Suthern Cmpany Generatin > Click n Departments > Click n Engineering and Cnstructin Services > Click n Dcumentum Click n Dcumentum Drawing Simple Search feature OR Click n Desktp Client (DTC) Dcumentum Interface Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 13 f 17 Rev. 6

35 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Attachment C Sample Dcument Services Drawing Transmittal Letter Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 14 f 17 Rev. 6

36 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Attachment D Sample Dcument Services Ntificatin Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 15 f 17 Rev. 6

37 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Attachment E Sample Cnstructin Services Dcument Transmittal Letter Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 16 f 17 Rev. 6

38 E&CS Cnstructin Services Date Issued: 01/06/00 Cnstructin Quality Prcedures Date Revised: 09/04/07 Attachment F Transmittal Tracking Database Input Screen Overview The Transmittal Tracking Access Database is passwrd prtected and is unique t each cnstructin site. This database can be used t develp an nsite tracking system capturing the transmittal f all drawings t the cntractrs n the jb and the date received (signed) by the cntractrs representatives. The system will als generate a unique transmittal letter fr each transmittal t each cntractr. The screen belw is the main input screen. This system imprts drawing infrmatin directly frm the Dcumentum system maintained by E&CS Dcument Services. This system can als be used t track miscellaneus transmittals. Refer t the Transmittal Tracking Access Database Instructin Manual fr specific infrmatin. Uncntrlled Cpy QC-B-01, Cnstructin Services Dcument Cntrl 17 f 17 Rev. 6

39 SCG Engineering and Cnstructin Services Cnstructin Services QC Prcedure Number (QC B 02) Field Change/Clarificatin Request Revisin Descriptin Revised By Reviewed By Apprved By Date A Issued fr Review N/A N/A N/A 11/8/99 0 Issued fr Cnstructin RHR, Jr. DMC RWM 11/17/99 1 General Revisin, Including Renumbering t Fit QA Prgram Frmat 2 General Revisin, Including Department Name Change 3 Department name change; additin f FCR prcess flwchart; update attachments 4 Incrpratin f Best Practices by Administrative QC Review Cmmittee: E. Berner, C. Casey, T. Duncan and S. Lumsden RHR, Jr. DMC RWM 3/6/00 RHR, JR. WCL JBF 1/31/02 RHR, Jr. WDP JCH 10/14/02 RHR, Jr. JBF C.A. Baker 02/14/05

40 SCG E&CS Cnstructin Services QC B 02 Field Change/Clarificatin Request Purpse The purpse f this prcedure is t dcument the prper prcessing f a field change and/r clarificatin (FCR) request. A sample FCR frm is attached alng with a cpy f the electrnic versin fund in the suthernprjects.cm database. Whenever pssible, the suthernprjects.cm prcess shall be used fr prcessing FCR s. Scpe This request frm shall be used fr dcumenting changes and clarificatins requested by SCG Engineering and Cnstructin Services (E&CS) cnstructin persnnel. T expedite the prcessing f these requests, it is recmmended that the suthernprjects.cm prcess be used. This frm may als be used t dcument cnversatins that help clarify specificatins and/r drawings and t expedite the review f drawings that have nt been prcessed thrugh the nrmal dcument cntrl prcess (i.e. btleg drawings). This prcedure is an integral part f the SCG E&CS Cnstructin Services cnstructin Quality Assurance Prgram. Respnsibility This request frm and subsequent prcedure will be the respnsibility f SCG E&CS Cnstructin Services. The request will be initiated by field persnnel with the status f the request being mnitred by SCG E&CS thrugh the use f a status lg (refer t Attachment A) and/r the use f the suthernprjects.cm database. Cmpletin f the Request Frm The fllwing items pertain t particular sectins f the sample Field Change/Clarificatin Requests (FCRs) fund at the end f this prcedure. Please refer t Attachment B and Attachment C as yu review this sectin f the prcedure. Attachment B addresses the use f a hard cpy frm and the use f a manual r spreadsheet type lg sheet. Attachment C addresses the use f suthernprjects.cm fr the distributin and tracking f the frm. Attachment D is a flwchart f the FCR prcess. QCB02 REV 4 02/14/05 1

41 SCG E&CS Cnstructin Services Attachment B 1) SCG E&CS will be respnsible fr maintaining the status lg fr all FCRs. FCR numbers shall be assigned in sequential rder. 2) The date the initial request is filled ut. 3) The reslutin due date. This shuld be a realistic due date based n the needs f the jb. As sn as pssible shuld nt be used as the standard. 4) Enter the name f the Plant and the Prject in these bxes. 5) The requested change and/r clarificatin shuld be described in this sectin f the reprt. 6) Drawings and/r specificatins affected r referenced in the change request shuld be listed in this sectin. 7) The requestr f the change/clarificatin shuld be listed here. Since the intent is t maximize the use f electrnic prcessing, this des nt have t be a signature. It is nt required that the requestr be a SCG emplyee. Fr example, emplyees f a third party engineering, testing and/r survey cmpany wrking fr SCG may request that a FCR be initiated. Hwever representatives f the general cntractr r any f their subcntractrs may nt initiate a FCR. Questins raised by cntactrs shuld be addressed n a Request fr Infrmatin (RFI) frm. The cntractr shuld cmplete the RFI frm and submit the frm t Cnstructin Services. If Engineering input is required, Cnstructin Services may cmplete a FCR and frward the cntractr s questin t Engineering. On smaller prjects, the RFI may be frwarded frm Cnstructin Services t Engineering. 8) The name f the respnsible engineer shuld be entered in this bx. Sme examples f items that may require Engineering Apprval include but are nt limited t: any changes t design criteria; questins regarding discrepancies between design dcuments and/r drawings and clarificatin f issues that arise in the field. 9) Cmments related t a suggested reslutin shuld be entered here befre frwarding the FCR t Engineering. 10) The FCR must be apprved by a SCG emplyee. That persn shuld be indicated in this area f the request frm. An riginal signature is recmmended. Hwever, if a signature is nt required, the Apprver must review and apprve the FCR. The Apprver s name shall nt be typed in by the QCB02 REV 4 02/14/05 2