Plan Transfer Procedures for Utility Submissions OVERVIEW

Transcription

1 Plan Transfer Prcedures fr Utility Submissins OVERVIEW Abbreviatins The fllwing will be used thrughut this dcument: CADD MicrStatin r GDOT Bentley Navigatr PPG Plans Preparatin Guide DUO District Utilities Office PT Plan Transfer EDG Electrnic Data Guidelines SFTP Secure File Transfer Prtcl GDOT The Gergia Department f Transprtatin UO Utility Owner PDP Plan Develpment Prcess URPN Utilities Relcatin Prcedures PM Prject Manager Ntificatin (letter) All CADD files and PDF versins f the Cnstructin Plans will be referred t as Prject Files. All hard cpy sets f the Cnstructin Plans will be referred t as Plans. Purpse The purpse f this dcument is t prvide guidance t the GDOT PMs, the DUOs, and the UOs and t establish cnsistent prcedures fr transferring GDOT prject Cnstructin Plans and UO infrmatin/markups between GDOT and the UOs during the 1 st, 2 nd (and, in sme cases, 3 rd r 4 th ) Submissins t the UOs, as well as fr requested Preliminary Relcatin Submissins t the UOs, as required per the Department s PDP. GDOT will prvide all available Prject Files and/r Plans f the Department s Cnstructin Plans t the UOs. The UOs will use these files/plans t mark the lcatins f their existing, prpsed, temprary, abandned, t be remved utility facilities, as requested by the DUO. The cmpleted mark ups will be prvided t GDOT fr incrpratin int the Cnstructin Plans at the prper stage f plan develpment per the current PDP. The respnsibilities f the GDOT PMs, the DUOs, and the UOs will be described herein. It is critical that each party prvides precise infrmatin regarding what files/plans are being transmitted, including, but nt limited t, the crrect lcatin f the files, the crrect name/type f the files, and any ther pertinent infrmatin required t facilitate the plan transfer prcess. Crrespndence Written cnfirmatin acknwledging receipt f plans is required per the Official Cde f Gergia Anntated (OCGA) b 1 and the current Utility Accmmdatin Plicy and Standards Manual, 4.0.A.3.b. All crrespndence fr these prcedures will be via ; all items mailed r hand delivered will have a detailed transmittal letter attached. At all times, please ensure that the key persnnel and/r designated Page 1 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

2 Plan Transfer Prcedures fr Utility Submissins OVERVIEW (cntinued) representatives invlved with the prject are apprpriately addressed/cpied and that the Subject line cntains, at a minimum, the PI Number and a brief descriptin f the purpse f the crrespndence. PT n the Web & SFTP Site Access The PT tab n the Utilities hme web page cntains detailed dcumentatin f infrmatin needed t accmplish and facilitate the transfer f prject files/plans between GDOT and the UOs, including a link t the User Registratin page fr btaining a GADOT user accunt, guidance fr dwnlading WinSCP, the currently recmmended FPT Client Shareware, and the prcess fr accessing the Utilities flder n the SFTP site. Additinally, the URPN letters sent by the DUOs t the UOs will cntain specific infrmatin regarding the lcatin f the prject files/plans. File/Plan Preparatin fr UO Mark ups CADD Mark ups: All CADD files will be: Prepared t GDOT s current EDG and PPG standards Prvided per the standard file frmat required in the prject s scpe GDOT currently accepts ONLY the fllwing CADD file frmats: MicrStatin V8i GDOT_NAV (GDOT Bentley Navigatr sftware) MicrStatin V7/ J (please nte that MicrStatin V7/J is n lnger supprted by Bentley) CADD files created in a nn GDOT cmpliant CADD frmat MUST BE CORRECTLY CONVERTED t MicrStatin prir t submittal t GDOT Hard Cpy Mark ups: The hard cpy frmats and guidelines are as fllws: Hand drawn n Department prject plans r PDFs f prject plans Prepared as shwn in the Utility Symblgy (fr use n hard cpy plans/pdfs) sectin f the PT web page. Existing facilities will be green Prpsed, temprary, abandned, t be remved facilities will be red Electrnically drawn in a PDF file Shwn as dashed r slid lines as indicated belw Existing facilities: drawn as a green, dashed line; and, if retained under pavement, labeled Existing T Remain Page 2 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

3 Plan Transfer Prcedures fr Utility Submissins OVERVIEW (cntinued) Prpsed and temprary facilities: drawn as a red, slid line Existing facilities t be abandned: drawn as existing, labeled in red Existing facilities t be remved: drawn as existing with red X s ver the line Created in a nn GDOT cmpliant CADD frmat and cnverted t a PDF Use current EDG standards and cnvert t PDF All drawings will be thrughly labeled s that the persn transferring the infrmatin frm the hard cpy int the GDOT CADD file will have a clear understanding f the mark up. Appendix The Appendix cntains: A list f typical CADD files t be transferred between GDOT and the UOs during the apprpriate submissin in the GDOT PDP If the prject s electrnic file names deviate frm the typical naming cnventins, cntact the GDOT PM immediately. A flwchart f these PT prcedures Fr questins r cmments, please cntact the apprpriate District Utilities Office. Fr additinal infrmatin visit the GDOT Utilities web pages. Page 3 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

4 Plan Transfer Prcedures fr Utility Submissins PROCEDURES FOR UTILITY SUBMISSIONS The party respnsible fr an actin is nted in PURPLE thrughut the fllwing sectins. Prcedures fr Transferring Files Step 1: The GDOT PM sends the Prject Files and Plans t the DUO The GDOT PM will ensure that: All prject CADD files are ready fr distributin Files are per the EDG and PPG Plans Sectin 24 (and/r 44) are set up crrectly Required reference files are crrectly attached Files have been printed crrectly t PDF frmat full size Files have been printed crrectly as hard cpy plans full size All CADD files and PDFs (Prject Files) are cpied t a file flder n PCCmmn in the PI# directry r are placed in the crrect PrjectWise flder Typically, nly PDFs will be prvided fr Preliminary Relcatin Submissins The requested number f cmplete hard cpy sets (Plans) are mailed/delivered t the DUO An e mail is sent t the DUO stating that the Prject Files are available and that the Plans have been mailed r are being hand delivered Include the names, types, & lcatin f the Prject Files Include date mailed, methd f shipping, r date t be hand delivered fr the Plans Page 4 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

5 Plan Transfer Prcedures fr Utility Submissins Step 2: The DUO distributes the Prject Files/Plans t the UOs The DUO will: Receive the abve mentined and Prject Files/Plans frm the GDOT PM Prvide an t the GDOT PM stating that the Prject Files/Plans were successfully retrieved/received Open and review all Prject Files and Plans Ensure that the Prject Files pen crrectly and that the Plans have been printed crrectly and that all are ready fr use by the UOs Ensure that the infrmatin shwn is sufficient fr the submittal Ensure that all required reference files are included/attached Ntify the GDOT PM immediately if the files are nt ready fr use The GDOT PM will ensure that: The revised Prject Files are cpied t PCCmmn r PrjectWise/revised Plans are mailed/delivered t the DUO An e mail is sent t the DUO stating that the revised Prject Files are available/plans have been mailed/delivered Include the names, types, & lcatin f the files Include date mailed, methd f shipping, r date t be hand delivered fr the Plans Once the Prject Files/Plans are ready fr distributin t the UOs, the DUO will: Cpy the files frm PCCmmn r PrjectWise int the respective District PI # flder n the Utilities SFTP Dwnlads site The District may create subflders within the directry structure, as needed Send an ntificatin and the apprpriate cmpleted URPN letter t the UOs Include the names, types, & lcatin f the Prject Files Include date mailed, methd f shipping, r date t be hand delivered fr the Plans NOTE: The required submissin time fr the UOs t mark up their plans will be set by the DUO per the current Utility Accmmdatin Plicy and Standards Manual. Page 5 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

6 Plan Transfer Prcedures fr Utility Submissins Step 3: The UO prvides mark ups t the DUO The UO will: Retrieve/receive the abve mentined , Prject Files/Plans frm the DUO Within 30 days f ntificatin/receipt f the Prject Files/Plans: Save cpies f the Prject Files t the UO cmputer and rename as indicated belw Destinatin determined by each UO Rename the apprpriate file(s) per the fllwing cnventins: is the PI number *** is the Gergia Utility Prtectin Center (UPC) cde name fr the utility (i.e. Gergia Pwer Cmpany = GPC) CADD files: The UTLE.dgn becmes UTLE***.dgn The UTLP.dgn becmes UTLP***.dgn The PROP.dgn becmes PROP***.dgn PDF files: All affected sheet files will be renamed using the same cnventin where is the PI number and *** is the UPC cde Fr Example: ***_ pdf Prvide an t the DUO stating that the Prject Files/Plans were successfully retrieved/received Open and review the Prject Files/Plans Ensure that the Prject Files pen crrectly/plans have sufficient infrmatin and are ready fr use Ntify the DUO immediately if the Prject Files/Plans are nt ready fr use The DUO will immediately ntify the GDOT PM The GDOT PM will ensure that: The Prject Files/Plans are revised as needed The revised Prject Files are cpied t PCCmmn r PrjectWise/revised Plans are mailed/delivered t the DUO An e mail is sent t the DUO stating that the revised Prject Files are available/plans have been mailed/delivered Include the name(s), type(s), & lcatin f the file(s) Page 6 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

7 Plan Transfer Prcedures fr Utility Submissins Include date mailed, methd f shipping, r date t be hand delivered fr the Plans The DUO will: Send an t the UOs stating that the revised Prject Files are available/plans have been mailed/delivered NOTE: When SUE services have been utilized fr 1 st Submissin, the UOs will: Verify the SUE infrmatin prir t 2 nd Submissin Ntify the DUO immediately regarding discrepancies between the UOs infrmatin and the existing facilities fund during the SUE investigatin The SUE infrmatin is time specific see next bullet Draw and sufficiently nte all facilities installed after the time f the SUE in the UTLE*** file (fr CADD) r the individual sheet files (fr PDFs/Plans) Include the date f installatin Prvide pre relcatin infrmatin n specified prjects and/r as directed by the DUO Draw the lcatins f all existing utility facilities, all prpsed, temprary, abandned, t be remved utility facilities, and existing utility easements in the apprpriate files as mentined belw and per the drawing cnventins detailed in the File/Plan Preparatin fr UO Mark ups sectin f this dcument Fr existing facilities and labels use: UTLE***.dgn, if drawing in CADD ***_ pdf (Sectin 24 cntains the Utility Plans), if drawing n the individual PDF sheet files The Plan sheets in sectin 24 If using a nn GDOT cmpliant CADD prgram, cnvert the individual sheet files t PDFs and name per bullet 2 abve Fr prpsed facilities and labels, temprary facilities and labels, labels fr facilities t be abandned in place, labels and Xs fr existing facilities t be remved use: UTLP***.dgn, if drawing in CADD ***_ pdf (Sectin 24 cntains the Utility Plans), if drawing n the individual PDF sheet files The Plan sheets in sectin 24 If using a nn GDOT cmpliant CADD prgram, cnvert the individual sheet files t PDFs and name per bullet 2 abve ***_ pdf Page 7 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

8 Plan Transfer Prcedures fr Utility Submissins Sectin 44 may be used fr relcatin plans Fr all existing utility easements and labels: Place in the PROP file: the PROP.dgn becmes PROP***.dgn, if drawing in CADD Place n the individual PDF sheet files: ***_ pdf, if drawing in a PDF file Place n the individual Plan sheets If using a nn GDOT cmpliant CADD prgram, cnvert the individual sheet files t PDFs and name per bullet 2 abve UOs using GDOT_NAV will: Rename the apprpriate dgn file(s) as mentined abve Open in GDOT_NAV where it autmatically becmes a *.verlay.dgn file Once each UO has cmpleted their mark ups, the UO will then: Pst the marked up prject file(s) in the respective District and PI# directry n the Utilities SFTP Uplads site r mail/deliver marked up Plans t the DUO. The fllwing ptins are als available fr smaller files: Files that are small enugh may be transmitted via GUPS (see NOTE belw) r ed directly t the DUO, as crdinated with the DUO Send an ntificatin t the DUO stating that their marked up prject file(s) is(are) available r that marked up Plans have been mailed/delivered Include the file name(s), type(s), lcatin, and any ther pertinent infrmatin Include date mailed, methd f shipping, r date t be hand delivered fr the Plans NOTE: Sme UO s may prvide their 2 nd Submissin relcatin plan as part f a prject permit thrugh GUPS. If the relcatin plan is submitted thrugh GUPS, it will nt be necessary t als uplad the relcatin plan t the SFTP unless requested by the DUO. Page 8 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

9 Plan Transfer Prcedures fr Utility Submissins Step 4: The DUO prvides UO mark ups t the GDOT PM The DUO will: Retrieve/receive the abve mentined and Prject Files/Plans frm the UO Prvide an t the UO stating that the Prject Files/Plans were successfully retrieved/received Open and review the cmpleted marked up Prject Files/Plans fr GDOT cmpliance, cntent, prper lcatin, and sufficiency f infrmatin Open all GDOT_NAV (*.verlay.dgn) files and save as an apprpriate MicrStatin file (*.dgn) per the prject s specificatins Example: GDOT_NAV files: UTLE***.verlay.dgn will be saved as UTLE***.dgn Cpy the mark ups t a file flder n PCCmmn/PrjectWise in the PI# directry The District may create subflders within the directry structure, as needed Send an e mail t the GDOT PM stating that the cmpleted marked up Prject Files are available n PCCmmn/PrjectWise in the respective District and PI# directry r that marked up Plans have been mailed/delivered Specify which UO prvided the mark up Include the file name(s), type(s), lcatin, and any ther pertinent infrmatin Include date mailed, methd f shipping, r date t be hand delivered fr the Plans Page 9 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

10 Plan Transfer Prcedures fr Utility Submissins Step 5: The GDOT PM prvides UO mark ups t the Designer The GDOT PM will: Retrieve/receive the abve mentined and Prject Files/Plans frm the UO Prvide an t the DUO stating that the Prject Files/Plans were successfully retrieved/received Ensure that each UO s cmpleted mark up files/plans are retrieved and saved in the apprpriate Design flder/prvided t the prject Cnsultant Ensure that each UO s cmpleted mark ups are crrectly incrprated int the Utility Plans The infrmatin prvided in the CADD files shuld be directly transferable int the apprpriate UTLE/UTLP/PROP file Cntact the DUO immediately if the CADD mark ups are nt ready fr use The DUO will be respnsible fr ntifying and crdinating with the UO t btain the crrect infrmatin The infrmatin prvided in/n the PDF files and hard cpy Plans will need t be drawn int the apprpriate UTLE/UTLP/PROP file Page 10 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

11 Plan Transfer Prcedures fr Utility Submissins APPENDIX Typical CADD Files t Be Transferred Between GDOT and the UOs NOTE: The fllwing CADD file naming cnventins are based n the current GDOT EDG fr MicrStatin V8i. See the GDOT web pages fr ther versins f the GDOT EDG fr naming cnventins. Verify any deviatins frm the standard file names with the prject s GDOT PM. ALL available Sheet Files are t be included with each submissin as CADD files, PDF files and hard cpy Plans. Refer t the current GDOT EDG fr the names and sectin numbers f the sheet files. 1 st Submissin Files (Existing Utilities): T be made available as sn as pssible and will typically include: Infrmatin Typical File Name Reference Files: Prpsed alignment, edge f pavement MAIN.dgn Required Right f way & Easements REQD.dgn Existing utility file (blank w/reference files attached) UTLE.dgn Cnstructin limits LIMT.dgn Existing Prperty Infrmatin PROP.dgn Existing tpgraphy & mapping features TOPO.dgn Existing Envirnmental & Cultural Resurces (if available) ENVE.dgn Layut f sheet lcatins SHEETLAYOUT.dgn 2 nd Submissin Files (Prpsed Utility Relcatins): Will typically include: Infrmatin Typical File Name Reference Files: Prpsed alignment, edge f pavement MAIN.dgn Drainage (plan view) DRNG.dgn Required Right f way & Easements REQD.dgn Signing and Pavement marking SIGN.dgn Signals SGNL.dgn ITS ITS.dgn Existing Utility file (frm 1 st Submissin r SUE) UTLE.dgn Prpsed Utility file (blank w/reference files attached) UTLP.dgn Cnstructin Limits LIMT.dgn Staging/Ersin Cntrl (per Stage#) STE#.dgn Existing Prperty Infrmatin PROP.dgn Existing tpgraphy & mapping features TOPO.dgn Existing Envirnmental & Cultural Resurces ENVE.dgn Page 11 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

12 Plan Transfer Prcedures fr Utility Submissins 2 nd Submissin Files (Prpsed Utility Relcatins): (cntinued) Infrmatin Reference Files (cntinued): Prpsed Envirnmental & Cultural Resurces Landscaping Lighting Typical Sectins Walls (plan view) Walls (prfile view) Bridge Summary f Quantities Layut f sheet lcatins Typical File Name ENVP.dgn LNSC.dgn LGHT.dgn TYPS.dgn WALL.dgn WPRO.dgn BRDG.dgn QTYS.dgn SHEETLAYOUT.dgn 3 rd Submissin Utility Review: These files will be the same as 2nd Submissin nly the prpsed utility file (UTLP) will shw any prpsed utilities previusly prvided during 2 nd Submissin t allw the UOs t verify the inf. 4 th Submissin: Final Plans: Send all available files. Page 12 f 13 PlanTransfer-PrceduresFrUtilitySubmissins.dcx

13 Plan Transfer Prcess: Utility Plans 11/24/2014 Step 1: The GDOT PM sends the Prject Files/Plans t the DUO Step 2: The DUO distributes the Prject Files/Plans t the UOs Step 3: The UO prvides mark-ups t the DUO Step 4: The DUO prvides UO mark-ups t the GDOT PM N issues N issues The GDOT PM will ensure that: - All prject CADD files are ready fr distributin Files are per the EDG and PPG Plans Sectin 24 (and/r 44) are set up crrectly Required reference files are crrectly attached Files have been printed crrectly t PDF frmat full size Files have been printed crrectly as hard cpy plans full size - All CADD files and PDFs (Prject Files) are cpied t a file flder n PCCmmn in the PI# directry r are placed in the crrect PrjectWise flder - The requested number f cmplete hard cpy sets (Plans) are mailed/delivered t the DUO - An is sent t the DUO stating that the Prject Files are available and that the Plans have been mailed r are being hand delivered Issues The DUO will: - Retrieve/receive the abve mentined and Prject Files/Plans frm the GDOT PM - Prvide an t the GDOT PM stating that the Prject Files/Plans were successfully retrieved/received - Open and review all Prject Files and Plans Ensure that the Prject Files pen crrectly and that the Plans have been printed crrectly and that all are ready fr use by the UOs Ensure that the infrmatin shwn is sufficient fr the submittal Ensure that all required reference files are included/attached Ntify the GDOT PM immediately if the files are nt ready fr use The GDOT PM will ensure that: The revised Prject Files are cpied t PCCmmn r PrjectWise/revised Plans are mailed/delivered t the DUO An is sent t the DUO stating that the revised Prject Files are available/plans have been mailed/ delivered Once the Prject Files/Plans are ready fr distributin t the UOs, the DUO will: - Send an ntificatin and the apprpriate cmpleted URPN letter t the UOs The UO will: - Retrieve/receive the abve mentined , Prject Files/Plans frm the DUO - Within 30 days f ntificatin/receipt f the Prject Files/Plans: Save cpies f the Prject Files Rename the apprpriate file(s) per the standard cnventins Prvide an t the DUO stating that the Prject Files/Plans were successfully retrieved/received - Open and review the Prject Files/Plans Ensure that the Prject Files pen crrectly/plans have sufficient infrmatin and are ready fr use Ntify the DUO immediately if the Prject Files/Plans are nt ready fr use The DUO will immediately ntify the GDOT PM The GDOT PM will ensure that: The Prject Files/Plans are revised as needed The revised Prject Files are upladed t cpied t PCCmmn r PrjectWise/revised Plans are mailed/delivered t the DUO An is sent t the DUO stating that the revised Prject Files are available/plans have been mailed/delivered The DUO will: Send an t the UOs stating that the revised Prject Files are available/plans have been mailed/delivered -Drawthe lcatins f all existing utility facilities, all prpsed, temprary, abandned, t be remved utility facilities, and existing utility easements in the apprpriate files and per the standard drawing cnventins Once each UO has cmpleted their mark-ups, the UO will then: - Pst the marked-up prject file(s) n the SFTP Uplads site in the respective District and PI# directry; mail/deliver marked-up Plans t the DUO; marked-up Plans directly t the DUO and/r uplad int GUPS, as crdinated with the DUO - Send an ntificatin t the DUO stating that their marked-up prject file(s) is(are) available r that marked-up Plans have been mailed/delivered The DUO will: - Retrieve/receive the abve mentined and Prject Files/Plans frm the UO - Prvide an t the UO stating that the Prject Files/ Plans were successfully retrieved/received - Open and review the cmpleted marked-up Prject Files/ Plans fr GDOT cmpliance, cntent, prper lcatin, and sufficiency f infrmatin - Open all GDOT_NAV (*.verlay.dgn) files and save as an apprpriate Micrstatin file (*.dgn) per the prject s specificatins - Send an t the GDOT PM stating that the cmpleted marked-up Prject Files are available n PCCmmn/PrjectWise in the respective District and PI# directry r that marked-up Plans have been mailed/ delivered Issues This Flw Chart addresses nly the highlights fr each step. Fr specific details, refer t the Plan Transfer Prcedures fr Utility Submissins dcument. Fr questins r cmments, please cntact the apprpriate District Utilities Office. Fr additinal infrmatin visit the GDOT Utilities Web site. Page 1