FORWARDING (directed to a non-gcccd account) Revised 3/22/13
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1 FORWARDING (directed to a non-gcccd account) Revised 3/22/13 FORWARDING FROM OUTLOOK WEB ACCESS (easiest method) You can setup your to auto forward to a non-gcccd account such as Yahoo, Hotmail, or Gmail. OPEN INTERNET EXPLORER you cannot use this method from regular Outlook IMPORTANT: Rules are NOT accessible from browsers other than Internet Explorer. Follow the instructions below to set a forward address for your GCCCD mail when using Outlook Web Access. Step 1: Go to and login to your Webmail account with your GCCCD username and password. Step 2: Click on the Rules button on the left hand side of the Outlook Web Access. The "Rules" window opens and it will list any rules you have already created. Click on the New... button at the top of this window Page 1
2 The "Edit Rule" window opens similar to the following: Step 3: To set up a forward address enter a name in the "Rule Name" field. Leave the section When a message arrives blank to forward ALL . Under "Then" select the Forward it to option and enter the address you want your to be sent to. Uncheck or Check Keep a copy in my Inbox. Click on the Save and Close option to save your new rule for auto forwarding your . Maintaining your GCCCD account: 1. PASSWORD CHANGES: You will periodically receive a message through your GCCCD to change your password. When you receive the message, you will need to login to your GCCCD account and change the password. 2. DELETION of You will need to periodically login to your GCCCD account and delete to prevent reaching your storage limits. Should you reach your limit, you will be prohibited from sending/forwarding . You will receive a warning message through your GCCCD when you are getting close to your limits. If you UNCHECK the box Keep a copy in my Inbox the messages will be in your Deleted folder If you CHECK the box Keep a copy in my Inbox the messages will be in your Inbox folder Page 2
3 FORWARDING FROM OUTLOOK 2010 ON CAMPUS (alternate method) You can setup your to auto forward to a non-gcccd account such as Yahoo, Hotmail, or Gmail. IMPORTANT: You need to continue to manage your Mailbox if messages are not deleted when they are forwarded. Otherwise, it will stop sending when it goes over the size limit. Automatically forward all incoming messages to another account: Step 1: Select the File tab, and then select Rules and Alerts Page 3
4 Step 2: Select New Rule, click OK 4 Step 3: Under Start from a blank rule select Apply rule on messages I receive, click Next Page 4
5 Step 4: Under Step 1: Select condition(s): If you want ALL mail forwarded Do not select any conditions, it is the same as selecting all conditions. If you want SPECIFIC mail forwarded - Select the check box next to each condition that you want the incoming message to match. Then under Step 2: Edit the rule description, click the underlined value that corresponds to the condition, and then select or type the necessary information. Click Next Page 5
6 Step 5: Under Step 1: Select action(s), select the forward it to people or public group check box. You can also select permanently delete it, but you will have no way of retrieving it later. PERMANENTLY DELETE IT: If you do NOT select this option, you will need to periodically login to your GCCCD account and delete to prevent reaching your storage limits. Should you reach your limit, you will be prohibited from sending/forwarding . You will receive a warning message through your GCCCD when you are getting close to your limits. In the Step 2 box Edit the rule description, click forward it to people or public group. In the box under labeled To: type the address you want items to forward to, or search for the address in your Address Book, then click OK. Click Next twice. Page 6
7 Step 6: In the Step 1 box Specify a name for this rule, type a name. Click Finish The check box for Turn on this rule should already be selected. If it is not, select it. If you want to run this rule on the messages that are already in your folders, select the Run this rule now on messages already in Inbox check box. PASSWORD CHANGES: You will periodically receive a message through your GCCCD to change your password. When you receive the message, you will need to login to your GCCCD account and change the password. Page 7
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