2015 Calendar of Events / Key dates
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1 Date Name Lead(s) Status January 11-15, 2015 Transportation Research Board 94th Annual Meeting X January 28, 2015 February 6, 2015 MWITE Board Teleconference Carrie Falkenrath March 6, 2015 Section Information Exchange: Topic TBD Carrie Falkenrath March 25, 2015 April 3, 2015 MWITE Board Teleconference Carrie Falkenrath May 6, 2015 May 15, 2015 MWITE Board Teleconference Carrie Falkenrath June 28- July 1, 2015 June 10, 2015 Midwest District Annual Meeting in Branson, MO MWITE Annual Board Meeting Materials Due Martin Gugel, Eric Claussen June 28, MWITE Annual Board Meeting (8am 5pm) Carrie Falkenrath June MWITE Annual Business Meeting (noon 1:30pm) Carrie Falkenrath August 2-5, 2015 ITE 2015 Annual Meeting and Exhibit: Hollywood, FL TBD Midwestern District Social Event Shawn Leight August 21, 2014 OR October 16 or 23 Section Information Exchange: Topic TBD September 9, 2015 Sept.18, 2015 MWITE Board Teleconference Carrie Falkenrath October 28-31, 2015 ITE 2015 Technical Conference: Tucson, AZ November, 2015 Nomination Committee Meeting: Washington DC Kristi Sebastian November 4, 2015 MWITE Annual Board Retreat Materials Due November 19-20, 2015 Fall Incoming MWITE Board Retreat: Chicago, IL John
2 January: Jan 1 Officers assume new roles on Board - review duties and ensure they have info from past officer All X Jan 15 Create Event / Key Date list and forward to board Carrie Falkenrath (President) X Jan 28 Board Teleconference Materials due to President ALL Jan 31 Awards Announcements Sent Out and Request for Reviewers from each Section Section Rep from Past President s section solicits nominations and written consent of candidacy for 2016 MWITE Secretary/Treasurer Section Representative from Wisconsin Section solicits nominations and written consent of candidacy for MWITE District Director ( ) John (Vice President) Mike Anderson (NCITE Section Rep.) Mike McCarthy (Wisconsin Section Rep.) February: Feb 1 Feb Secretary/Treasurer candidate list and bios sent to Secretary/Treasurer District Director candidate list and bios sent to Secretary/Treasurer Anderson (NCITE) to Rebecca (Secretary/Treasurer) McCarthy (Wisconsin) to (S/T) Feb 6 Board Teleconference (noon 2:00pm) Falkenrath
3 March: Mar 1 Secretary/Treasurer notifies all Section Presidents of candidates for 2016 Secretary/Treasurer AND District Director Mar 6 Section Information Exchange: Topic TBD Falkenrath Mar 25 Board Teleconference Materials due to President ALL Mar 31 Identify Award Review Committee (2 per section, only 1 vote/section/award) April: Section Presidents notify Section Members of candidates for 2016 MWITE Secretary/Treasurer AND District Director Awards Submittals due to MWITE Vice President: Transportation Achievement; Section Activities, Newsletter, Website; Student Chapter; and Fambro Student Paper Section Presidents District & Section Newsletter Award Submittals Due to ITE HQ Section Reps Treasurer s Audit Report Submitted to President (to Falkenrath) April 3 Board Teleconference (noon 2:00pm) Falkenrath May: May 1 May 1 Section Activities Award, Student Chapter Award, and Fambro Student Paper Award Submittals due to ITE HQ Notify award winners and invite to District AM. Send thank you note to other applicants. May 6 Board Teleconference Materials due to President ALL
4 May 15 Board Teleconference (noon 2:00pm) Falkenrath June: Jun Election Ballots Distributed Jun 10 Annual Board Meeting Materials due to President ALL Jun 28 Jun 28 Jun 29 Jun 30 List of Student Chapters who submitted an annual report due to Secretary/Treasurer for check disbursment 2015 Annual Board Meeting (8am 5pm) Joint MWITE/MOVITE Board Dinner (6pm -?) 2016 BALLOTS DUE Ballots/voting verified by District Administrator 2015 MWITE/MOVITE Meeting Begins Refresher Course (8am 5pm), Technical Seminar (8am 1pm), Technical Tour (1pm 5pm), Golf Tournament (noon 5pm), Student Design Competition (1pm 5pm), Ice Breaker Social (6 7:30pm), Student Chapters Dinner (7:30 -?) MWITE District Annual Business Meeting & Traffic Bowl Finals (noon 1:30) Student Poster Competition (1:30pm 2:30pm) Awards Dinner (6pm -?) ALL Tom Campbell (District Administrator) Falkenrath,,, Sebastian
5 July/Aug: Jul 15 Aug 21, OR Oct 16 or 23 Aug 31 Secretary/Treasurer notifies ITE HQ of the MWITE 2016 election results. Section Information Exchange: Topic TBD Distribute District Board Meeting and Annual meeting minutes to Board (within 60 days of AM) Falkenrath Sept: Sept 9 Board Teleconference Materials due to President ALL Sept 18 Board Teleconference (noon 2:00pm) Falkenrath Oct: Oct 30 Distribution of all checks for award / competitions to recipients and student chapters who completed reports (includes poster session / traffic bowl) mail to student chapters or individuals as applicable. Nov: Nov TBD ITE Nominating Committee Meeting: Washington, DC Kristi Sebastian (Past President) Nov 4 Fall Board Retreat Materials due to President ALL Nov 19/20 Fall Board Retreat: Chicago, IL Falkenrath/
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