RFP Banking Services ADDENDUM NO. 1

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1 RFP Banking Services ADDENDUM NO. 1 To: Prospective Proposers Date Issued: December 2, 2015 Addendum To: City of Bonita Springs Request for Proposals Banking Services - RFP Submittals Due: 2:00 P.M., December 16, 2015 The following are clarifications to RFP based on questions addressed to the City of Bonita Springs as of noon on December 1, 2015 and are hereby made part of the Request for Proposals document: 1. The City was requested to provide the RFP in a WORD format. The City posts documents to the website in a PDF format. However, you can highlight the wording in the PDF which is posted on the City s website and paste it in to a WORD document. 2. In lieu of providing large volumes of paper in your proposal for the requested financial statements, etc, you can provide a link to your website where the City can access that information. 3. The City currently has approximately twenty-two purchasing cards that have limited volume usage. The highest month in FY 2015 (Oct Sept 2015) was October 2014 having 101 totaling $22, in credit card. The City s purchasing cards are under the State program. To earn a rebate under the State of Florida program, organizations need to spend at least $1,000,000 per year. Under the State contract, the rebate tiers are currently: (a) Less than $1 million in annual Net Purchase Volume No Rebate (b) $1,000,000 - $3,499, basis points (c) $3,500,000 - $9,999, basis points (d) $10,000,000 and greater 160 basis points 4. Please see the following average balances for the City s Pooled Cash (Operating) Account. Pooled Cash Account Average Positive Ledger Balance Net Available Balance Jan-15 $ 7,319, $ 7,255, Feb-15 $ 6,747, $ 6,652, Mar-15 $ 6,876, $ 6,781, Apr-15 $ 6,711, $ 6,608, May-15 $ 7,923, $ 7,800, Jun-15 $ 7,746, $ 7,672, Jul-15 $ 7,532, $ 7,464, Aug-15 $ 6,836, $ 6,783, Sep-15 $ 6,480, $ 6,379, Oct-15 $ 6,618, $ 6,585,

2 A copy of the January 2015 Analysis Statement is included in Attachment 1. This statement shows monthly transaction volumes. Also, page 2 of the RFP shows October 2015 account volumes for checks and other. 5. The October 2015 interest earnings rate on the Pooled Cash Account was 10 basis points. 6. The City currently uses an on-line system called Cash Pro to initiate ACH. Please refer to Attachment 1 to see monthly volume. MERCHANT SERVICES 7. The City accepts payment cards at the Permits counter of our Community Development Department, for payments related to Permits and Impact Fees. The Community Development Department services are provided by an independent contractor. The City s Community Development Department currently uses the First Data FD130 device for point of sale acceptance of VISA, MasterCard and Discover cards. These devices accept EMV chip cards. The City does not accept American Express cards. The are sent by ACH daily into the City s Operating/Pooled Cash account. The City also uses ActiveNet for Recreation Services credit card payments. These collections are sent by ACH to the City s Operating/Pooled Cash account every two weeks. The City will first make a selection on the Banking Services RFP, then determine if there is a need to make a change in the Merchant Services Provider. Below is a summary of the activity for the last fiscal year in our Merchant Services Account for the processed by the Community Development Department. The City does not offer online payments at this time. The below summary includes card presentment at the counter and some mail in authorizations. Phone authorizations are not accepted. MERCHANT SERVICES ACCOUNT ACTIVITY FOR COMMUNITY DEVELOPMENT TOTAL Non-Debit Cards Debit Cards Month Fees Charged $ Range of daily funded amount Oct-14 $ 51, $ 41, $ 10, $ 1, $ $6, Nov-14 $ 40, $ 32, $ 7, $ 1, $ $7, Dec-14 $ 34, $ 27, $ 7, $ 1, $ $4, Jan-15 $ 32, $ 23, $ 9, $ 1, $ $3, Feb-15 $ 31, $ 21, $ 10, $ 1, $ $3, Mar-15 $ 42, $ 30, $ 11, $ 1, $ $3, Apr-15 $ 53, $ 21, $ 32, $ 1, $ $5, May-15 $ 46, $ 38, $ 8, $ 1, $ $4, Jun-15 $ 43, $ 34, $ 9, $ 1, $ $4, Jul-15 $ 42, $ 31, $ 11, $ 1, $ $4, Aug-15 $ 37, $ 27, $ 9, $ 1, $ $3, Sep-15 $ 59, $ 47, $ 11, $ 2, $ $5, $ 515, ,984 $ 377, $ 1, $ 138, $ 17,

3 Acknowledgement of receipt of this Addendum No. 1 is required at the time of proposal submittal. Banking Services RFP I hereby acknowledge the receipt of Addendum No. 1 as identified above. RECEIVED BY: Signature Print Name DATE: Proposer s Complete Business Name 3

4 Attachment 1 to Addendum 1 Representative Analysis Statement ANALYSIS STATEMENT Member FDIC PUBLIC FUNDS INTEREST CKG BANK AND COST CENTER NUMBER DATE PREPARED CITY OF BONITA SPRINGS MONTH ENDING POOLED CASH ACCOUNT MONTHLY SETTLEMENT 9101 BONITA BEACH RD SE SETTLEMENT & ACCOUNT TYPE GROUPED BONITA SPRINGS FL BALANCE SUMMARY EARNINGS CREDIT SUMMARY AVG POSITIVE LEDGER BALANCE $ 7,319, AVAIL BAL FOR EARNINGS CREDIT $ 7,255, EARNINGS ON AVAILABLE BALANCE.00 LESS TOTAL SERVICE CHARGES 1, AVG LEDGER BALANCE 7,319, LESS AVG FLOAT 63, DEFICIT 1, AVG COLLECTED BALANCE 7,255, AVG NEGATIVE COLL BALANCE.00 PERIOD TO DATE DEFICIT 1, AVG POSITIVE COLL BALANCE 7,255, LESS RESERVES 00%.00 AVAIL BAL FOR EARNINGS CREDIT 7,255, AVAILABLE BALANCE REQUIRED.00 NET AVAILABLE BALANCE 7,255, NUMBER OF UNIT SERVICE BALANCE SERVICE UNITS PRICE CHARGE REQUIRED BALANCE RELATED SERVICES DEP INSURANCE-BANK ASSESSMENT 7,319, DEPOSITORY SERVICES ACCOUNT MAINTENANCE BANKING CENTER DEPOSIT VAULT DEPOSIT CKS DEP UN-ENCODED ITEMS STOP PAY AUTOMATED<=12 MONTHS DEBITS POSTED-ELECTRONIC CREDITS POSTED-ELECTRONIC DEPOSIT ACCOUNT STATEMENTS GEN DISB CKS PD-IS FRONT IMG COMMERCIAL DEPS-CASH VAULT CURR/COIN DEP/$100-BKG CTR CURR/COIN DEP/$100-VLT FAX NOTIFICATION-RECEIPT-VLT GENERAL ACH SERVICES ACH ORIGINATED ADDENDA ACH LV ON US ITEMS ACH LV OFF US ITEMS ACH LV-MONTHLY MAINTENANCE ACH NOTIF OF CHANGE (NOC)

5 ANALYSIS STATEMENT Member FDIC PUBLIC FUNDS INTEREST CKG BANK AND COST CENTER NUMBER DATE PREPARED CITY OF BONITA SPRINGS MONTH ENDING POOLED CASH ACCOUNT MONTHLY SETTLEMENT 9101 BONITA BEACH RD SE SETTLEMENT & ACCOUNT TYPE BONITA SPRINGS FL NUMBER OF UNIT SERVICE BALANCE SERVICE UNITS PRICE CHARGE REQUIRED GENERAL ACH SERVICES ACH STANDARD RPTS-ELECTRONIC ACH CREDIT RECEIVED ITEM ACH DEBIT RECEIVED ITEM WIRE TRANSFER CPO GP MTHLY MAINT BASIC ELEC WIRE OUT-BOOK DB INCOMING DOMESTIC WIRE BOOK CREDIT INFORMATION SERVICES CPO ONLINE SUBSCRIPTION CPO PREM IR MAINTENANCE CPO PREM PDR ACCOUNT CPO PREM PDR ITM STORED CPO PREM CDR ACCOUNT CPO PREM CDR ITEM 1, CPO PREM RESEARCH ITEM 1, CPO PER IMAGE ACCESS EDI SERVICES EDI REPORT PER ACCOUNT EDI INVOICES RECEIVED WEB EDI MAINT RECEIVING IMAGE IMAGE ARCHIVE-2 YRS IMAGE MAINTENANCE CPO IMAGE RETRIEVAL CPO TOTAL SERVICE CHARGES 1, THIS ACCOUNT IS ANALYZED AT THE GROUP LEVEL. 5