A P P L Y I N G F O R S T U D E N T E X C H A N G E I N H E L S I N K I M E T R O P O L I A :

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1 Dear students, Thank you for your interest in Helsinki Metropolia University of Applied Sciences! The application process of our incoming exchange students for the Spring semester 2013 takes place in Mobility-Online system, which guides the applicant step by step through all the required parts of the application. Since this is the first time the applicants of Metropolia are using the system, we kindly ask you to read through the following application guidelines in detail and take time to complete all necessary steps for a successful application before the application deadline. We are looking forward to receiving your applications from September 15 until November 1! A P P L Y I N G F O R S T U D E N T E X C H A N G E I N H E L S I N K I M E T R O P O L I A : Step 1. Fill in the online application form - The application process starts on the Metropolia webpage -> - Click on the link to the online application form - the link will be visible on our website on the day the application period starts (September 15 - November 1). Please fill in all parts of the online application form in detail: Additional information is available by clicking on the blue question mark next to the question. 1. Personal data 2. Contact person (in case of emergencies) 3. Data concerning your studies and the contact people at your home institution 4. Desired studies at Metropolia - Please view our website and ask your international coordinator at home if you are unsure of which Field of study, Degree programme and type of studies to choose at Metropolia 5. Motivation letter in English. - Please prepare this in advance and use less than 1000 characters. More information about requirements is included in the online help icon. 6. Write the captcha verification letters to the last text box, and send the application. - There is no need to send a paper copy of the application form.

Step 2. Register to the Mobility-online system After saving your information on the online application form, you will receive an automatic e-mail message that includes a link to the registration page.

2 Step 2. Register to the Mobility-online system After saving your information on the online application form, you will receive an automatic message that includes a link to the registration page. To continue the application process, click on the link and register a user name to our electronic online application system Mobility-online. By creating a user name next you will be able to log in to the Mobility-online system, and follow a to-do-list through the entire exchange application process. After being selected for an exchange you can also manage the uploaded documents and give feedback about your experiences in Metropolia through this one system. 1. Click on the link at the bottom of the The is sent from the address no-reply@metropolia.fi and the title is Confirmation of Application. In case you do not receive the message concerning registration, please check your spam filter. 2. Start registering to Mobility-online by filling in your birthday 3. Create a user name and password in order to log in to the system - The password requirements: at least 6 digits, at least one number, at least one upper case letter (+ no special characters allowed) - Please choose a password you can remember: Mobility-online will be an important tool in managing your exchange paperwork and you will be using it on several occasions. 4. Continue to the next part of the application process - Log in by clicking the button Direct entry to Online portal or the link that was sent to your address after a successful registration Please note that the application will not be complete if the registration has not been done and the additional attachments have not been uploaded to the Mobility-online system. Not all attachments need to be uploaded during one login, but in order to make the student selections on time we need all applicants data to be stored in the system before the end of the application period, November 1. Therefore, please take time for applying and preferably complete the application steps 3, 4 and 5 during October.

By creating a user name next you will be able to log in to the Mobility-online system, and follow a to-do-list through the entire exchange application process.

3 Step 3. Log in to Mobility-online and complete the personal data This is your front page view in the Mobility-online system after logging in. The application workflow lists all the steps you need to complete during your exchange period, the first seven points on the list already before the application deadline November 1. Please click on the link Complete personal data, and save your home address to the system. On the following page the fields with blue frames are required. Type in an address which you want Metropolia to use for posting material regarding your exchange. Please add a date when you think you would be moving out of this flat and are not able to receive any more mail in this address. When adding your address the default country is Finland: please remember to change that into your home country. In the next link you have the possibility to upload a passport photo. The maximum size is 500*500 pixels. You can use e.g. the Microsoft Office Picture Manager to edit the dimensions. Choose the photo file by clicking on the Browse button. Save the photo by clicking Create. Step 4. Upload a Transcript of Records in English (and if necessary, also a CV) Transcript of records is an official list of all the study units/ courses you have completed so far. In most of the European higher education institutions it describes your study achievements in ECTS credits. Please make sure the document is written in English, scan it and upload it to the Mobility-online system in the Step Transcript of Records uploaded + additional attachments, if necessary. Please check that the quality of the scan is high and the text is clearly readable.

Please click on the link Complete personal data, and save your home address to the system. On the following page the fields with blue frames are required.

4 Please note that additional attachments are required from those students who are applying for Health Care and Social Sciences, Field of Culture, and project studies or work placement in the Field of Technology The details on the requirements are available on our website. If you are requested to provide additional attachments to your application, please upload your CV also to this step "Transcript of Records uploaded + additional attachments, if necessary of the Mobility-online system. After creating the first upload (Transcript of Records) you can add the second document by clicking on the same step link again, and clicking on the Create new record icon (white sheet of paper) on the top left corner of the next page. Then select the right attachment and click Create. Step 5. Upload your Learning Agreement Finally, please prepare the Learning Agreement, which is a list the courses you plan to take during your exchange in Metropolia. You receive the form from your home institution, but can also use the Metropolia form (available on the website You can prepare this document when you have read through the detailed information on the chosen degree programme or study module, or received a preliminary course list from Metropolia. Ask your Departmental coordinator and Institutional coordinator to approve your Learning Agreement and sign it before you upload the scanned version of the document to the correspondent step in the Mobility-online system. Please make sure the quality of the scan is high enough and the text is clearly readable. Please note though that you might have to modify the Learning Agreement for a variety of reasons after arriving to Metropolia UAS, e.g. in cases of timetable clashes and unsuitability of chosen courses (in level or content). Changes to the Learning Agreement can then be made. Further instructions In order to make the student selections on time we need all applicants data to be stored in the system before the end of the application period, November 1. Not all attachments need to be uploaded during one login, but please take time for applying and preferably complete the application during October. In case you have trouble with the Mobility-online system, please check this user guide for help. If you can t find an answer here, please send to our contact person at the international office at jenni.leinonen(a)metropolia.fi.

If you are requested to provide additional attachments to your application, please upload your CV also to this step "Transcript of Records uploaded + additional attachments, if necessary of the

5 During the month of November we will inform all applicants of the results. When you receive the acceptance information, please log in to the Mobility-online system again to confirm that you accept the offered exchange place in Metropolia. As the last reminder, we would ask you to send a separate application for student housing. For an overview of the available options, price level and further instructions on applying for different housing providers, please visit our Study Guide at Please note that thousands of students start their studies in Helsinki region in January, so we kindly ask you to start looking for a place to stay right after applying for the exchange in Metropolia. We are looking forward to receiving your application documents in the Mobility-online system!

As the last reminder, we would ask you to send a separate application for student housing.

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