1 Master of Science Program Air Quality Control, Solid Waste and Waste Water Process Engineering (WASTE) Online Application via Winter Semester 2016/17 Version No.: Final Version date: Responsible Organisation: University of Stuttgart Author(s): WASTE Office Distribution: Public Document description: Application Manual General Information for Applicants: Page 1
2 Table of Contents General Information for Applicants:... 3 Part 1: Registration at 4 Step 01 / Access the portal... 4 Step 02 / Language Setting... 5 Step 03 / Registration access... 6 Step 04 / Towards account creation... 7 Step 05 / Create a new applicant account... 8 Step 06 / Completion of registration... 9 Step 07 / Log in Part 2: Application to the Study Program Step 08 / Account Change Password Step 09 / Online Application Start of Course Step 10 / Online Application Select degree program Step 11 / Online Application Personal Data Step 12 / Online Application Correspondence address Step 12-1 / Online Application Permanent home address Step 13 / Online Application Higher education entrance qualification Step 14 / Online Application Academic background Step 15 / Online Application Detailed Instructions for Applications in International Master Study Programs Step 16 / Online Application Overview Step 17 / Online Application Confirmation Step 18 / Online Application Application completed Step 19 / Online Application Application status Step 19 / Online Application Final step... 29
3 General Information for Applicants: The application process consists of two steps: STEP 1: COMPLETION OF APPLICATION FOR ADMISSION TO WINTER TERM 2016/2017 IN THE ONLINE APPLICATION PORTAL STEP 2: POSTAL SUBMISSION OF A COMPLETE SET OF REQUIRED APPLICATION DOCUMENTS TO THE WASTE OFFICE Herewith the WASTE Office provides you with an application manual that briefly guides you through the application portal in two parts: Part 1: How to register at the system Part 2: How to enter your data in order to complete your application to the WASTE program Please note: Only if Step 1 and Step 2 are done, the application is successfully completed. In case you only entered your data in the online portal, please bear in mind to send a complete set of required application documents to the WASTE Office also no later than February 15, 2016 (12:00 a.m. (midnight) CET Central European Time). Please do NOT send the complete set of required application documents before having finished step one. You will be asked to provide the applicants and application number provided by the application portal in the short application form For the submission by post, please use the following address: WASTE Office Universität Stuttgart Pfaffenwaldring 23 D Stuttgart Germany The Admissions Committee will decide upon the applications after the deadline. You will be informed via whether you were admitted or rejected. Before February 15, 2016 it is not possible to give any information on the status of the Admissions Committee s decision. Indications Please follow indications in order to register successfully. There are indications right in the text next to the field you have to fill, further information are to be found clicking on the blue i or on the blue highlighted links. VERY IMPORTANT: While you are working with please never go back in your browser because then you have to start over again. Always use the Back button in in case you want to go back. We wish you much success with your application. WASTE Office team General Information for Applicants: Page 3
4 Part 1: Registration at STEP 01 / ACCESS THE PORTAL Please follow the link ( to access the portal. Part 1: Registration at Page 4
5 STEP 02 / LANGUAGE SETTING Once you access the portal, make sure the language is set to English, if you do not speak German. If you find German as default, please hover your mouse to the upper right corner, click on the speech balloon in the grey toolbar and select English. Part 1: Registration at Page 5
6 STEP 03 / REGISTRATION ACCESS In order to start your registration, you have to click Log-in (please see orange circle). Although the sign is labeled as Log-in, it leads you to the registration of your first access. Part 1: Registration at Page 6
7 STEP 04 / TOWARDS ACCOUNT CREATION First, you need to create an account! For that, hover your mouse to Applicants (just below in the second grey box) and click on Create applicant account. Part 1: Registration at Page 7
8 STEP 05 / CREATE A NEW APPLICANT ACCOUNT Now you might insert your data in order to create a new applicant account. Remind to use capital letters for the first letter of names, places, etc. and to separate words with space, not with comma. Otherwise, the system will not accept the data. Please enter your last name and your first name(s) exactly as they are written in your passport. Your name(s) cannot be changed later on! You can select again the language at the end, so that it will be already set for next application steps. Continue by clicking on Create applicant account. Part 1: Registration at Page 8
9 STEP 06 / COMPLETION OF REGISTRATION Now your registration is completed and you will receive your login password to the address you gave previously. You might continue now. Part 1: Registration at Page 9
10 STEP 07 / LOG IN Please check your . Use the address (you registered with) as username and the password you received to log in. Part 1: Registration at Page 10
11 Part 2: Application to the Study Program STEP 08 / ACCOUNT CHANGE PASSWORD The password that has been sent to you is going to expire after 4 days, so now you are required to change the password and create a new one. Please, select your password according to the following criteria: Required min. 8, max. 40 characters should differ from previous password by at least 3 characters minimum one letter and one digit may not contain your first name, last name, or user name Recommended Use of special }~ Parts of your first name or last name should not be used either. Generally no parts of words should be used (more than three letters in a row), which may be found in (German or English) dictionaries. You need to choose also a security question and answer (see lower part), in case you forget or lose your password. The security question has to contain more than 10 letters. Please don t forget to save. Part 2: Application to the Study Program Page 11
12 STEP 09 / ONLINE APPLICATION START OF COURSE This page shows the start of the course you are applying for. Choose Wintersemester 2016/17 (winter term 2016/17) and click continue to go on with your application. Part 2: Application to the Study Program Page 12
13 STEP 10 / ONLINE APPLICATION SELECT DEGREE PROGRAM Please select: Type of studies Master programme Part 2: Application to the Study Program Page 13
14 After having selected the type of studies, more boxes will appear and you are required to select: Intended degree Master of Science Degree program Air Quality Control, Solid Waste and Waste Water Process Engineering Form of studies Consecutive master program Please note: The box I have already studied at a university/college before is pre-selected. When you are done, please continue. Part 2: Application to the Study Program Page 14
15 STEP 11 / ONLINE APPLICATION PERSONAL DATA Please check again your personal data. Here you can only choose your academic titles to appear before or after your name (e.g. Bachelor s titles always appear after the name). Finally, please continue. Part 2: Application to the Study Program Page 15
16 STEP 12 / ONLINE APPLICATION CORRESPONDENCE ADDRESS Please enter your correspondence address. The University will communicate with you during the study period according to this address (semester address), so it has to be always up to date. When you apply, you can enter any valid postal address you have at the moment of the application. It can be changed later on. Also, enter your contact details (phone and ). Please enter your actual telephone number with country code + dialing code + number without any other characters in between and without signs between the numbers. For example: for the country code +49 (Germany) + dialing code number In case your semester address corresponds with your home address, please tick this option. Otherwise, just press continue. Part 2: Application to the Study Program Page 16
17 STEP 12-1 / ONLINE APPLICATION PERMANENT HOME ADDRESS Please note: this step will only appear if your home address is not identical with your correspondence address. Please fill in this box too and continue. Part 2: Application to the Study Program Page 17
18 STEP 13 / ONLINE APPLICATION HIGHER EDUCATION ENTRANCE QUALIFICATION Please enter what type of higher education entrance qualification you hold and when and where you have obtained it. In Germany, this is your Abitur. A foreign higher education entrance qualification is the formal term for your "school leaving certificate" as for example a high school degree. Generally, all the requirements that students have to fulfil in their home country in order to be admitted to study an academic subject at a university also applies in Germany. More information: Higher education entrance qualification Case 1 (GERMAN higher education entrance qualification): In case you have a German higher education entrance qualification ( Abitur ), please select respectively and fill in the boxes that appear. Part 2: Application to the Study Program Page 18
19 Case 2 (FOREIGN higher education entrance qualification): In case you have a foreign higher education entrance qualification, please select respectively and fill in the boxes that appears. Part 2: Application to the Study Program Page 19
20 STEP 14 / ONLINE APPLICATION ACADEMIC BACKGROUND By default, there are no entries. It is import to make at least one entry, otherwise you can t continue with your application. In order to enter your academic background, please go to Add degree program and edit data in the box (see orange frame in the screenshot below): Part 2: Application to the Study Program Page 20
21 Please select/type: Form of studies First Degree Major (1 st subject) Name of your study program 2 nd subject optional: enter the name of your first specialization 3 rd subject optional: enter the name of your second specialization In case of uncertainty how to fill in the box named semester, please click on the blue i for further information. Please remember to save and close in order to go on. Part 2: Application to the Study Program Page 21
22 STEP XX / ONLINE APPLICATION HIGHER EDUCATION ENTRANCE QUALIFICATION Please note: normally this step should not appear! In case it does anyways, please do NOT upload higher education entrance qualification and just continue with your application. Since you have to send this document by post, it won t affect your application negatively if you don t upload any document. Part 2: Application to the Study Program Page 22
23 STEP 15 / ONLINE APPLICATION DETAILED INSTRUCTIONS FOR APPLICATIONS IN INTERNATIONAL MASTER STUDY PROGRAMS Please find detailed instructions about the application process and the WASTE study program here: You are reminded again that the set of required application documents must be sent by post to the WASTE Office: WASTE Office Universität Stuttgart Pfaffenwaldring 23 D Stuttgart Germany Please make sure that you informed yourself extensively about the application process and continue with your application. Part 2: Application to the Study Program Page 23
24 STEP 16 / ONLINE APPLICATION OVERVIEW Please note: at this point, your application has not been submitted yet! Please review all your entries thoroughly (you might need to scroll down to the bottom of the page). Part 2: Application to the Study Program Page 24
25 STEP 17 / ONLINE APPLICATION CONFIRMATION At the bottom of the page, you are asked to confirm your application: Choose Back in order to revise incorrect entries. If all is correct, tick approval checkbox and click Send to submit the application electronically. Please note: You will not be able to change any entries of an electronically submitted application. Besides, you will not be able to issue a new application for the same study program. Part 2: Application to the Study Program Page 25
26 STEP 18 / ONLINE APPLICATION APPLICATION COMPLETED Congratulations! You successfully submitted your application for the Master of Science Study program WASTE. You may now continue. Part 2: Application to the Study Program Page 26
27 STEP 19 / ONLINE APPLICATION APPLICATION STATUS After you submitted your application and continued your application, your application status overview appears including: Status of the submission under Submission of application Details of the admission procedure and the status of your admission under Admission Study place offer (please note: you can accept or decline a study place only after you have received your admission) Enrollment (please note: at the moment of application, no information is available Part 2: Application to the Study Program Page 27
28 By clicking on My Applications (please see orange circle below) you will be forwarded to the overview page. Please remember that you need to enter your applicant number and your application number (please see orange box below) in the Short Application Form for the second step of your application. The Short Application Form is downloadable from the WASTE website: Part 2: Application to the Study Program Page 28
29 STEP 20 / ONLINE APPLICATION FINAL STEP Congratulations, you now successfully completed step 1: completion of application for admission to winter term 2016/2017 in the online application portal. Please be once again reminded that your application is only valid when you also completed step 2: postal submission of a complete set of required application documents to the WASTE Office to send a complete set of required application documents to the WASTE Office by post: WASTE Office Universität Stuttgart Pfaffenwaldring 23 D Stuttgart Germany Upon arrival of your complete set of application documents by post, you will receive a confirmation by the WASTE Office. Thank you very much! We wish you much success with your application to the MSc Program WASTE in Stuttgart Part 2: Application to the Study Program Page 29
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