e-disclosure Take the driver s seat

Transcription

1 e-disclosure Take the driver s seat 1

2 Building a litigation case can bring with it a number of challenges especially when it comes to e-disclosure. Whether you have completed many cases requiring e-disclosure, or are relatively inexperienced in such matters, there are usually common issues to overcome, such as: excessive data volumes careful budgeting requirements tight time frames resourcing constraints. When faced with all this, an e-disclosure exercise could easily spiral out of control in terms of cost and information overload. A well-managed e-disclosure exercise is crucial in ensuring you keep control of the case.

3 e-disclosure that empowers you At Smith & Williamson, we put you back in control of the case. Our in-house team of highly-experienced forensic technology specialists offer a complete e-disclosure solution that: reduces the cost of e-disclosure through flexible charging structures saves you time and money for more cost-effective planning simplifies even the most complex e-disclosure exercise through advanced analytics delivers cost-efficiency to your clients lets you regain control of the case putting you in the driver s seat. IPRO Enterprise At the heart of our e-disclosure solution is the integrated modular software system - IPRO Enterprise. Product Function How it helps you Allegro Early Case Assessment An interactive tool that allows you to plan the scale and scope of data review so you can carry out the e-disclosure process more efficiently with clear and accurate estimates of anticipated costs. Eclipse Web-based review featuring advanced analytics Enables the review of consolidated data using advanced analytics in a unified web-based view. ecapture Processing Uses pre-processing data culling to reduce non-relevant document populations. Using language identification. Produces a document database that is compatible with most review systems. 3

4 Our modular approach A successful e-disclosure engagement relies on more than just software. With over 40 years combined experience of acting on litigation cases, our multidisciplined team has the expertise and skills to guide you through all stages of the e-disclosure process. By working as part of your team, we give you the insight and assistance you need to ensure a smooth e-disclosure exercise every time. Data Collection We collect the data from servers, desktop and laptop computers, removable storage, mobile telephony devices etc. Load file production We make the documents ready, prepare the load file for production and exchange Our team supporting you through all stages of the e-disclosure process Allegro Early Case Assessment Do your own data culling using this interactive tool and gain control of case management ecapture Processing Culls and processes documents for faster and more accurate data review Eclipse Web-based review See visually represented analytics easily, quickly and cheaply 4

5 Allegro: Early Case Assessment Get to the relevant documents in a case quickly and easily Take advantage of our teams experience when designing keywords and culling parameters Reduce costs by culling data before incurring processing charges Interactively cull your own data In the earliest stages of a case it s critical that you can identify relevant documents quickly in order to develop strategy, make an initial estimate of costs and be better prepared for case management conferences. Our Early Case Assessment tool, Allegro, provides answers to key questions such as: which custodians, search terms and date ranges should be included in the e-disclosure plan for the case? how many documents will respond to each proposed search term? what proportion of the documents collected will need to be reviewed? With Allegro, you can estimate the cost for the review of documents under multiple combinations of search terms and date ranges before any review takes place. Interactively and easily manage data collections Allegro presents a user-friendly overview of all the documents collected using interactive graphs, charts and timelines. You can then drill down into specific date ranges, search terms, key custodians and relevant metadata to identify potentially relevant documents for review before any significant costs are incurred. Using Allegro, you can choose to manage the process yourself, or our consultants are on hand to assist at any stage if required. 5

6 Allegro can produce detailed reports and contains various types of information such as the: number of items responsive to keywords number of duplicates per custodian or the whole case exact size of each custodian s data set or whole case file type categories for each custodian or whole case non-english language detection. 6

7 Eclipse: web-based review Begin native file review immediately Save time and storage costs Use advanced analytical solutions See the bigger picture, sooner After culling in Allegro, files can be immediately made available in the review platform, Eclipse, for native file review, or sent to the document production element of the system called ecapture for enhanced disclosure options and document imaging. It is not necessary to create new copies of the electronically stored files, saving time and storage costs while keeping the document collection pristine and reducing the chance of errors or missing files. Controlling costs during changes in scope Changes in scope during an e-disclosure case can have a significant impact on costs and the ability to recover them. Our team can readily respond to those changes while keeping costs under control. With our technical expertise and over 40 years combined experience, our forensic technology specialists can work as part of your team to minimise those costs and manage the impact of any changes to an e-disclosure exercise, to make the transition as smooth as possible. 7

8 Analytics IPRO document review with advanced, yet low cost analytical review Litigation review can be the most time consuming and expensive portion of litigation, taking approximately 70% of the total costs of document production. To alleviate this cost, Eclipse incorporates advanced analytics, computer assisted review functionality and cutting-edge features which allow you to streamline your workflow, reducing inefficiency and saving time and money throughout the review process. Start smarter Manual, linear review of large litigation document collections is becoming more and more unrealistic as data volumes continue to expand. The document review element of IPRO, Eclipse, uses advanced analytics to identify and thread conversations, find and compare near duplicate documents, and cluster conceptually like documents together, giving you an immediate first look at the collection before even starting your review. The use of Analytics can speed up review times and increase accuracy by reviewing logical clusters of documents in the same batch. 8

9 Put technology to work The analytics package found within Eclipse is able to prioritise documents based on relevance by using a small set of sample documents. After an initial human review of the sample set, Eclipse quickly uses this set to sort the population into categories and leaves irrelevant documents as uncategorised. By using advanced document categorisation technology this computer assisted workflow allows you to achieve better reviews faster. Key features of Eclipse High speed ingestion indexes and organises large amounts of unstructured data quickly Advanced analytics, including threading, near de-duplication, data clustering, and non-english language detection Easy-to-use interface reduces training and maintenance Visual representation of data makes it easy to see the big picture, sooner Robust security at the user level for ultimate control Shared database access with ecapture and Eclipse reduces storage costs and time spent exporting between applications Numerous export options, for example direct export to Clearwell and Relativity A feature-rich administrative module lets case managers define the workflow and permissions of reviewers Customisable layouts, including dual monitor support, allow reviewers to work how they feel comfortable Persistent keyword highlighting or relevant word highlighting 9

10 ecapture: high-speed processing Meet tight deadlines with high-speed processing Handle production and processing of any size project High-speed conversion to TIFF or PDF Get complete upward scalability of processing speeds ecapture is the processing component of the IPRO e-disclosure platform. Fully distributed and infinitely scalable, ecapture can perform enhanced processing and full production on litigation document collections of any size. The in-built language identification system allows non-english documents to be separated and identified, even in documents containing multiple languages. TIFF and PDF versions of documents can be produced at very high speed and to almost any configuration. 10

11 Why choose us for e-disclosure? Working as part of your team We work closely with your e-disclosure team - giving you ready access to our team, including significant partner time, so you get insight and assistance when and where you need it. Flexible approach We know every case is different, which is why we offer flexible solutions to deliver what you need at the pace you need it. Technical expertise, commercial approach Consisting of former police officers, IT professionals and lecturers our team is not only technically adept, but commercially minded ensuring minimal disruption to your client s business. We can assist those less experienced to gain the maximum benefit from the technology and suggest appropriate ways to maintain proportionality. Cost efficiency Our team s flexible approach means we are less process driven, allowing us to act proportionately and delivering cost efficiency to you. Responsiveness We are used to responding quickly to our clients needs and can mobilise staff to act on a case immediately if required. No need to outsource to multiple vendors We offer a complete in-house e-disclosure solution giving you the support you need, without having to outsource. Investigations We can call on our fraud and financial crime team to offer a complete forensic investigation service including fraud, asset tracing and regulatory and disciplinary investigations. Global capabilities As well as acting on cases across many jurisdictions, we can access an even wider pool of knowledge and resources from local experts in over 100 countries. 11

12 Contact us To get you started on IPRO, we are happy to offer a free initial demonstration for you and your team. For further details of how we can assist you with e-disclosure, please contact: John Holden Partner, Head of Forensic Technology john.holden@smith.williamson.co.uk About us Smith & Williamson is an independently owned accountancy and financial services firm, with around 1,500 people across the UK, Jersey and Ireland. We are leading providers of financial advice, tax, accountancy and investment management services to corporates, owner-managed businesses, professional practices and private clients. We are currently ranked as a top ten accountancy firm in the UK (Accountancy Age, 2014). Smith & Williamson LLP Regulated by the Institute of Chartered Accountants in England and Wales for a range of investment business activities. A member of Nexia International. The word partner is used to refer to a member of Smith & Williamson LLP We have taken great care to ensure the accuracy of this publication. However, the publication is written in general terms and you are strongly recommended to seek specific advice before taking any action based on the information it contains. No responsibility can be taken for any loss arising from action taken or refrained from on the basis of this publication. Smith & Williamson Holdings Limited Code: 15/118 Exp: 31/12/15 12 Smith & Williamson is a member of Nexia International, a worldwide network of independent accounting and consulting firms.