Global ediscovery Document Review. Managed technology for the global legal profession

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1 Global ediscovery Document Review 2014 Managed technology for the global legal profession

2 Epiq Systems is a global leader in providing fully integrated technology products and services for ediscovery and document. We help you achieve your objectives by tailoring our approach case by case and client by client. Epiq brings value, expertise and service excellence to every matter, from start to finish. Whether your project is small or large, routine or complex, we offer best-quality ediscovery and document for cases anywhere in the world. Managed technology for the global legal profession 2

3 Creating Epiq Value ediscovery and document services under one roof create economic efficiency Technology choices give you a competitive advantage Market experience and expertise mean reliability Hosted, on-site or managed services mean options Global infrastructure delivers local expertise worldwide Epiq value means peace of mind for you and your clients. 3

4 expert services Comprehensive strategic consultation creates a single point of accountability. Epiq s expert services help you reduce costs and risks, stay on schedule and streamline processes for current and future matters. Law department technology planning and implementation Enterprise database discovery Litigation preparedness Complex case and ediscovery management Expert and corporate witness testimony and documentation Worldwide Collections and Forensics Discover, collect and analyze critical information, no matter where it resides. Custodian identification and interviews On-site collection supported by data privacy and data protection expertise for data that must stay within jurisdictions or behind an organization s firewall Expert media analysis Deleted data and hidden information recovery 4

5 Early Case Assessment, Filtering and Processing Epiq Analytics SM delivers early insight into your information, enabling better case strategy decisions. edatamatrix, Epiq s proprietary, high-volume processing tool, optimizes documents for efficient. proprietary technology Capture, assess and process all relevant information Identify 195+ languages and ingest widely varying formats Minimize data with keyword filtering options and culling tools Excavate deep into files to extract all metadata, text, embedded objects and domains Create and export reports on the fly Explore information with data visualization and analytics Get actionable insights into data with conceptual search and clustering EPIQ S TECHNOLOGY EDGE Because Epiq develops proprietary technology, we can easily meet customer requirements with on-the-spot customizations. Third-Party technology Epiq s expertise with off-the-shelf products provides additional options to customize an ideal solution. Epiq is a Clearwell Systems Gold-Certified Partner, with service excellence and implementation experience CASE STUDY ediscovery and Document Review Services Under One Roof Create Economic Efficiency An Epiq Challenge A lawsuit imposed a tight deadline for collecting, processing, hosting and ing 320 GB of data from 37 custodians. An Epiq Solution Epiq conducted on-site and remote collections, and ingested all collected data (3.7 TB), including 5 GB of provided by the client. Once ingested, Epiq ran search terms against the data set with a date filter and reduced the data set by more than 1 million documents. The data was then exported, processed and hosted in Relativity. Review was conducted over four days with a team of 30 ers. Epiq conducted the client s first and primary production. With Epiq Results In consultation with the client, Epiq collected, ingested, processed, ed and d the entire data set for the project in just two weeks, meeting the client s budget and deadline. The client is now well positioned to continue rolling collections, s and productions until case conclusion. Epiq s expert services enhance Clearwell s ability to rapidly and accurately filter, process, search and analyze data in multiple formats and languages 5

6 technology-assisted Incorporating prioritization into workflows allows rapid identification of responsive documents and minimizes time spent on non-responsive documents. Epiq offers a choice of prioritization technologies, including Equivio s Relevance and Content Analyst. Surface hot documents quickly to adjust case strategy early Route documents to ers with appropriate, specialized skill sets. For example, route highly relevant documents to senior staff or irrelevant documents to junior attorneys or paralegals Sample document sets for accuracy and quality control audio Epiq uses a repeatable documented workflow model that enables clients to process and audio data efficiently, cost-effectively and defensibly. Quickly and accurately identify, process and relevant audio data Develop search and filtering strategies, making potentially relevant recordings available for conventional via standard platforms across multiple sound files Conduct data searches to find relevant material within extremely fast time frames EPIQ S TECHNOLOGY EDGE For more than six years, Epiq has integrated multiple technologyassisted solutions into our proprietary and third-party platforms. 6

7 document platforms With DocuMatrix, Epiq s hosted proprietary software, clients are equipped with essential discovery management tools for an efficient, intelligent assessment and. proprietary technology Assess data early in the process, identify vital documents and rapidly eliminate irrelevant documents with advanced analytical features, leaving a smaller data set for the phase of discovery Reduce the risk of human error and keep data and crucial steps from falling through the cracks with automated workflow and accelerators Fully integrated features and workflows support predictive coding results as well as foreign language projects Multiple parties can work on the same project while safeguarding their work product and productions Third-Party technology Best-in-class processing and expertise add excellence in service to the Relativity platform. Epiq is the largest and most experienced worldwide distributor of Relativity Hosted, on-demand with workflow capabilities, text analytics, and data visualization and analysis EPIQ mobile Go on-site anywhere in the world to filter, process and conduct document behind and in conjunction with your IT infrastructure using Epiq s proprietary tools for a range of third-party options and processes. CASE STUDY Centralized Solution Reduces Costs for Large Second Request An Epiq Challenge An FTC Second Request imposed a tight deadline on two large media companies to 4 million documents in two months. An Epiq Solution Serving as a single point of accountability, and in consultation with the client, Epiq seamlessly hosted, processed, ed and d all client data. More than 4 million documents were hosted in Relativity. Epiq staffed more than 250 attorney ers and implemented a multi-tiered workflow. Predictive coding technology was used to remove approximately 600,000 documents from the set. Epiq validated the results in a defensible manner and conducted final and production. With Epiq Results All 4 million documents were processed and ed and nearly 15 percent of the total document universe was spared costly linear procedures. Ultimately, Epiq saved the client hundreds of thousands of dollars in time, met the tight deadline imposed by the court and the client was well prepared for regulatory. 7

8 PREPARE document services Epiq s document solutions are flexible and customizable. Whether you need simple staffing, fully managed, specialized services such as audio or anything in between, you can mix and match our service offerings to meet the needs of any matter. protocol development Epiq has resources to test and validate to provide the most defensible results possible. Best practices guidance on workflow and process Daily reporting and written documentation Post- case development assistance talent recruitment Our experienced recruiting team provides top-quality legal talent to our clients. In-depth interviews to match the best candidate with your unique requirements Foreign language staffing Proactive training High-level human resource analyses 8

9 document facilities Epiq s facilities are well maintained and include: More than 75,000 square feet of document space located across the globe Multilevel security at application, database and physical levels The latest in thin client technology On-site and remote IT support EPIQ EXPERTISE Epiq s experts have deep, broad expertise in practice areas including merger and acquisition second requests, pharmaceutical litigation, subpoena and civil investigative demand compliance, and Foreign Corrupt Practices Act matters. project management Through the adoption and execution of sound project management protocols, Epiq brings consistency to every project. Collaborate with clients to create reasonable and defensible discovery processes Each project is assigned a dedicated project manager who works with inside and outside counsel Dedicated per-project teams CASE STUDY Advanced Technology Edge Means Success for Second Request An Epiq Challenge A top-five global law firm and its client faced 650 GB of data, 3 million documents, an eight-week deadline and one large Second Request from the U.S. Department of Justice related to a game-changing acquisition. An Epiq Solution Epiq immediately eliminated 1 million irrelevant documents via junk identification. Nearduplicate identification and threading gathered related documents together and prioritization technology ensured that the most important documents were examined first. As a senior attorney ed and tagged small batches of sample documents, the predictive coding engine learned and calibrated the automatic assessment of other documents for relevance. With Epiq Results Reviewing the final 35 percent of documents required only 10 percent of the allotted time and was reduced to only 5 percent of total costs. The project concluded on time with no material objections to the ultimate document production, and the transaction closed as planned. 9

10 production Cut time and complexity out of the production process without sacrificing accuracy or privilege. High-volume capacity Wide range of specialized expertise Deep knowledge of regulatory agency production requirements EPIQ S TECHNOLOGY EDGE Our high-availability technology infrastructure is scalable and redundant. We meet the most stringent security protocols and all of our data centers meet or exceed Tier III standards with ISO9001:2000 certification. security Epiq delivers reliability, speed and responsiveness within a secure, scalable infrastructure. We continually evaluate our operational environments and implement required security controls aimed at minimizing threats. Physical perimeter security Communications encryption High-availability, multilayered security and redundant storage systems Multi-factor authentication to grant access to facilities Nightly geographically replicated backups of production and hosting data 10

11 infrastructure Redundant data centers on five continents that meet or exceed Tier III standards Global presence and local expertise with offices in Chicago, Dallas, Hong Kong, Kansas City, London, Los Angeles, Miami, New York, Phoenix, Shanghai, Tokyo, Toronto and Washington, D.C. on-site capabilities DocuMatrix Mobile, coupled with Epiq s document solutions, enables lawyer wherever an investigation occurs Allows legal teams to abide by local data protection or privacy laws and corporate security concerns, while responding to litigation events, regulatory investigations and compliance issues Epiq has deployed on-site solutions all over the world, including in the following locations: Australia Austria Belgium Brazil Canada Cayman Islands China Denmark France Germany Hong Kong Israel Italy Japan Korea Macau Mexico Netherlands Poland Portugal Puerto Rico Russia Singapore Spain Sweden Switzerland Taiwan United Arab Emirates United Kingdom United States CASE STUDY Navigating Cross-Border Data Privacy Issues An Epiq Challenge A multinational company involved in a U.S. lawsuit had only two weeks to process and 240 GB of Lotus Notes data archived on servers in the U.S. and Switzerland. The client s U.S. team needed to documentation in both locations and required on-site technology to comply with Swiss data privacy laws. An Epiq Solution Epiq s London office dispatched a team to Switzerland to receive a data handoff collected by the client team. On-site processing and kept the data in-country, but Epiq s analysis of the digital fingerprints from each document between the U.S. and Swiss data sets gave the client significant savings of time and cost by avoiding duplicative in Switzerland. With Epiq Results A dedicated team of ers coded 1,200 documents each day on-site. Technology achieved cross-border efficiencies while respecting data privacy laws. The client met strict deadlines and concluded the project successfully. 11

12 LOCATIONS Chicago Dallas Hong Kong Kansas City London Los Angeles Miami New York Phoenix Shanghai Tokyo Toronto Washington, D.C usa +44 (0) UK +(852) HK

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