PRESENTATION OF THE SIGEFA MONITORING SYSTEM

Transcription

1 Monitoring System Networking Meeting PRESENTATION OF THE SIGEFA MONITORING SYSTEM Spain-France France-Andorra Territorial Cooperation Programme Gdansk, 11th and 12th of May 2011 Ludovic LAREYNIE (Project manager JTS) Javier OLITE (Finance officer JTS)

2 PRESENTATION CONTENTS 1. Who we are: Pyrenees Working Community CTP CTP Consortium Eligible area Our Projects 2. SIGEFA Roles of users: different access Presentation and assessment of projects Treatment of indicators Indicators in beneficiaries' reports Research of projects and information Forum of the program Certifying Cycle and SIGEFA Advantages: Audit trail & Monitoring Menus in SIGEFA: What information can we get

3 1. PYRENEES WORKING COMMUNITY (CTP) Association created in 1983 to propose coordinated solutions in the common interest of its members Members: 4 Spanish regions(aragón, Catalonia, Euskadi, Navarra) 3 French regions(aquitaine, Languedoc-Roussillon, Midi-Pyrénées) Andorra CTP Consortium Created in 2005 by all cross border regions around the Pyrenees: Spain: Aragón, Cataluña, Navarra, País Vasco France: Aquitaine, Midi-Pyrénées, Languedoc-Roussillon It is in charge of the new Operational Programme POCTEFA (Managing Authority and Joint Technical Secretariat) CTP association and CTP Consortium are about to merge, once Andorra join the Consortium.

4 1. POCTEFA: ELIGIBLE AREA Eligible Zones Éligibles zones Programme du Interreg Interreg IV IV A France-Spain-Andorra France-Espagne Landes Tarn-et-Garonne Tarn Gers Haute-Garonne Bizkaia Gipuzkoa Pyrénées-Atlantiques Aude Alava Navarra Hautes-Pyrénées Ariège Andorra Pyrénées-Orientales La Rioja Huesca Lleida Girona Zaragoza Barcelona Tarragona Zone Éligible Eligible area Adjacent Zone de Contigüité area Area out UE Zone Éligible hors UE

5 1. OUR PROJECTS 2011 Year of the Pyrenees: touristic promotion of the Pyrenees in France and in Spain. The objective is also to promote cooperation between all the tourist areas of the border. The Observatory of climatic change; the objectives are: to improve comprehension of the climatic change and its consequences on the Pyrenees. To boost sustainable development To implement common actions to take into account the effects of climate change on the Pyrenees. To make this project a good practice of cooperation in Europe as regards the management of climatic change. Ulysses with 5 other Cross Border Cooperation Region. The main purpose consists of using applied research results from ESPON as a yardstick for decentralised cross-border spatial development planning.

6 2. Roles of users: different access SIGEFA allows different access according to the user and the institution: PLP, Partner, JTS, MA, IB, CA etc

7 2. Presentation and assessment of projects Agent Tasks SIGEFA Project Lead Partners JTS and Intermediat e bodies Intermediat e bodies Introduce in SIGEFA all the information in the application form for its presentation to the programme Assessment of projects Introduce the opinion of Territorial Committees on projects Application form in pdf, budget, costs and agenda in excel Assessment Form and report in pdf Minutes/reports about the territorial Committees JTS Introduces the decisions of the Steering Committees on projects Minutes/reports about the decisions of the Steering Committee

8 2. Presentation and assessment of projects Agent Tasks SIGEFA JTS Preparation of the ERDF Convention by introducing all the data ERDF convention with all the data Project Lead Partners (PLP) Inform the Managing Authority about the project start and solicit pre-payment Statement of the project start Pre-payment form

9 2. Advantage: treatment of indicators 1. Allows extraction of indicators for the annual Report: output, results and impact 2. Allows the beneficiaries to monitor their indicators 3. Allows to measure the level of execution in each country

10 POCTEFA 2. Advantage: Treatment of indicators Indicators of the Operational Programme List of indicators includedintheop

11 2. Advantage: Indicators in beneficiaries' reports SIGEFA allows the follow up of indicators in the beneficiaries report: it is a kind of on going evaluation of the outputs and results

12 2. Advantage: Projects research and information SIGEFA allows the research of information and projects according to several criteria: Priority, subject, ERDF amount, region/area, country, agenda

13 2. Advantage: Forum of the program In SIGEFA, a Forum of debate allows the beneficiaries to ask for information.moreover,thejtsandthemacanworkwith the other institutions and authorities thanks to this tool.

14 2. Certifying Cycle and SIGEFA (1) Agent Tasks What s on SIGEFA? All Partners FLC Lead Partner MA and JTS Introduce in SIGEFA all expenses-activity and financial reports (communications, environmental and equal opportunities) Certify that expenditure claimed complies with relevant rules and regulations Draws up an aggregate project claim Confirms that certification and reports are satisfactory Expenses/Revenues/ National contributions statements Activity/financial reports 1st level reports and statement documents signed by FLC (admin + on the spot) Project activity/financial reports an project claims Conformity and coherence control of expenses Send electronic data claims (available soon)

15 2. Certifying Cycle and SIGEFA (2) Agent Tasks What s on SIGEFA? MA and JTS CA Lead Partner Confirms that certification and reports are satisfactory Draws up and certifies programme claim based on MA / JTS information After payment from CE makes payment to Lead Partners Conformity and coherence control of expenses Send all claims electronic data available soon JTS introduce all data relating payments Pay ERDF to each partner LP declare distribution payments and partners declare the perception of funds

16 2. Advantages: Audit trail & Monitoring (1) Agent Advantages All Partners Monitoring their own execution levels of every action of the project FLC Access to their own 1st level control reports All reports and statement documents all in the system Lead Facilitates their obligations (art R. CE 1080/2006) Partner verifies that the expenditure presented by the beneficiaries has MA/JTS been validated by the controllers Verify project reports in SIGEFA and ERDF claims are correct Get information for annual report Following de-commitment targets Facilitates checking administrative, financial, technical, physical aspects of all projects

17 2. Advantages: Audit trail & Monitoring (2) Agent MS/AA/CA/ CE Monitoring Committee Advantages Check FLC results Helps 2nd level control or Commission Controls Audit trail of every Euro declared (even decertification) Check all execution levels (actions and expenses) of every project Anticipate problems or even reallocate funds

18 2. Documents Menu Menu data consultation (Documents of projects and programme) 1. Project application data 2. Instruction 3. ERDF agreements 4. Project action Execution and certified expenses: FLC reports and Conformity reports by STC 5. Intermediate ERDF Payments to Lead partners and redistribution to partners 6. Project modifications

19 2. Reports Menu(1) Menu Reports (by beneficiary& project) 1. Monitoring expenses& actions by partner (to complete partner activity and financial report) 2. List of expenses by action: check every expense declared or only introduced in the system 3. Following expenses and actions for the total project 4. Versions made by projects: Check all changes made (budget, partners, etc.)

20 2. Reports Menu(2) 1. Financial plans 2. Budget plans 3. Monitoring declared expenses & revenues(estate of expenses) 4. The same as (3.) but + action associated to the expense 5. Monitoring financial by project 6. Monitoring financial programme 7. Monitoring intermediate payments by project/partner 8. Monitoring advance payments 9. Following expenses and actions by partner (to complete partner activity and financial report)

21 2. POCTEFA Management Menu Menu programme tasks 1. Export projects data to Fondos 2007 (CA system) 2. Programme states claims 3. Export of programme claims to Fondos 2007 (CA system)

22 Thanks very much for your attention! COMUNIDAD DE TRABAJO DE LOS PIRINEOS (PYRENEES WORKING COMMUNITY CONSORTIUM) Avda. Juan XXIII JACA (SPAIN) Phonenumber: Fax: POCTEFA Web: Visit our forum UE -FEDER