Data Warehouse Access Plan Board of Trustees Staff 7/16/2015

Transcription

1 Data Warehouse Access Plan Board of Trustees Staff 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products University Administration Board of Trustees Staff Responsibilities for tracking employee movement Finance access is not available for Board of Trustees Staff STU Pre- & HR Employee HRFE Headcount FTE Analysis OLAP Cube * PRR All employees (including student employees) Excludes SSN, Birth Date, Age, Payroll check, Gender, Citizenship, Race Ethnic, Disability, Employee non-campus address, Employee non-campus address, Employee noncampus telephone, Termination date, Medical condition, Family Medical Leave Act (FMLA) Employee, Position and Job data. For student enrollments, this contains student name, address, , telephone numbers, date of admission, date of birth, previous institutions attended, terms of attendance including campus/location and full or part-time status, college, curriculum, class level, expected graduation date, participation in official activities and sports. roll data is restricted by University Level OR Campus PRR data is restricted by HR_BOT_USER HR_BOT_USER Power OLAP Headcount User Limited PRR_DIR PRR Power - EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW-HR (HR_SLRYP) EDW - (HR- Pay) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) Headcount FTE Analysis OLAP Cube EDW - HR Headcount FTE Universe EDW-STU (PRR_Dir) STU Records & Transfer Records & Transfer For student degrees, this contains student name, address, , telephone numbers, date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, honors and certificates RTA & Census data is restricted by RTA_DIR RTA Power - EDW - STU Records (STU_DIR) * must have HR Access and Explicitly request access to Headcount FTE Cube.

2 Data Warehouse Access Plan CITES/ACCC 7/16/2015 Functional Office Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products CITES/ACCC CITES/ACCC Finance Financial data All finance, grants and contract records Excludes Accounts Receivable Finance data is not restricted FIN_USER Finance Power EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interim (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance CFOAPAL (FinCFOAPAL) EDW-Finance Custom Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) Grants/contracts EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD Travel and Expense (TEM) Expense Trends Cube* Expenses Expense Trends OLAP EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expense Trends Cube HR Employee All employees (including student employees) Includes SSN Excludes roll data is restricted by HR_EXEC_USER HR_EXEC_USER Power - SSN EDW - HR Employee Administration (HR-EMP) Birth Date, Age, Race Ethic, Gender, Citizenship, Disability, Payroll check, Payroll deduction, Employee non-campus address, Employee non-campus telephone, Employee non-campus address and VISA information CITES_USER YES EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) EDW - HRFIN BOS Expenses (HRFinExp) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) HRFE EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) Headcount FTE Cube ** Employee, Position and Job data. OLAP Headcount User Limited EDW-HR (HR_SLRYP) Headcount FTE Cube EDW - HR Headcount FTE Universe STU Pre- & PRR Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN PRR data is restricted by PRR_LTD SSN_USER_PRR PRR Power - Limited EDW-STU Limited (PRR_Ltd) DM - STU Analysis EDW-STU (PRR_Dir) STU Cube *** Analyze Student Headcounts or Course Headcounts over time. Student Analysis is restricted by Campus. Student Cube Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube. *** must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube.

3 Data Warehouse Access Plan Campus HR Staff 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office Campus HR Staff Staff member of central office with central create/read/upda te/delete responsibilities for HR data at a campus level Finance access is not available to Campus HR Staff STU Financial Aid Access requests must be approved by Financial Aid Office HR Employee All employees (including student employees) Includes SSN, Birth Date and Age roll data is restricted by HR_HR_USER HR_HR_USER Power EDW - HR Employee Administration (HR-EMP) HRFE Excludes Medical Condition, Veteran, Vietnam service, Payroll net pay amount and Disability information EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW-HR (HR_SLRYP) PRMS EDW - HR PRMS Employee Requisition EDW - HR PRMS Exam EDW - HR PRMS Extra Help EDW - HR PRMS Security Retiree Rehire Retiree Rehire information EDW - HR Retiree Rehire Headcount FTE Employee, Position and Job data. OLAP Headcount Headcount FTE Cube * User Full Cube EDW - HR Headcount FTE Universe HireTouch Financial Aid Data Mart Job Applicant, Job, Job Forms, Approvers, and Search Committee Member data plus Job Applicant Race/Eth/Gender details Financial Aid awards UIUC Includes SSN Access request requires additional approval. FinAid data is restricted by Campus HR_HR_EEO_USER HR_HR_HT_USER DM_FINAID_LEVEL1 HR_HR_EEO Power FA Power - Most Restricted EDW - HR HireTouch Job Forms and Approvers EDW-HR HireTouch Job Applicants DM_STU-Fin Aid Awards by Term (FA_DM_TR) DM_STU-Fin Aid Awards by Year (FA_DM_YR) STU Pre- & PRR For student enrollments, this contains student name, address, , telephone numbers, date of admission, date of birth, previous institutions attended, terms of attendance including campus/location and full or part-time status, college, curriculum, class level, expected graduation date, participation in official activities and sports. PRR data is restricted by PRR_DIR PRR Power - EDW-STU (PRR_Dir) STU Records & Transfer Records & Transfer For student degrees, this contains student name, address, , telephone numbers, date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, honors and certificates RTA & Census data is restricted by RTA_DIR RTA Power - EDW - STU Records (STU_DIR) Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting * must have HR Access and Explicitly request access to Headcount FTE Cube.

4 Data Warehouse Access Plan Capital Programs 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit Capital Programs user Responsiblities for tracking capital programs projects Finance Capital Programs Data related to capital programs projects including timelines, budgets, awards, and payments. No data restrictions CP_USER CP Power User EDW - Finance Capital Programs - FAMIS EDW - Finance Capital Programs - PRZM Dashboard MAFBE Awards MAFBE Dashboard access is not available for Captial Programs User Student access is not available for Charitable Contributions Managers none granted none granted not applicable none granted none granted

5 Data Warehouse Access Plan Charitable Contributions Manager 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Campus Administration Charitable Contributions Manager Responsibilities for Charitable Deductions by employees Finance access is not available for Charitable Contributions Managers HR Employee HR Position/Job HR Charitable Deductions All employees (including student employees) Excludes SSN, Birth Date, Age, Gender, Payroll check, Citizenship, Termination date, Employee non-campus address, Employee noncampus address, Employee non-campus telephone and Family Medical Leave Act (FMLA) roll data is restricted by University Level OR Campus HR_CHAR_USER HR_CHAR_USER Power EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW - HR Deduction Administration (HR-DA) EDW-HR (HR_SLRYP) Student access is not available for Charitable Contributions Managers Headcount FTE Employee, Position and Job data. Cube * OLAP Headcount User Limited Headcount FTE Cube EDW - HR Headcount FTE Universe * must have HR Access and Explicitly request access to Headcount FTE Cube.

6 Data Warehouse Access Plan Course Instructor 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Academic College or Department Course Instructor Faculty, including instructors and teaching assistants with classroom responsibilities Finance access is not available for Course Instructors roll access is not available for Course Instructors STU Catalog & Schedule Catalog & Schedule Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. Catalog/Schedule data is restricted by Campus CATSCHED_USER Cat Sched Power EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity

7 Data Warehouse Access Plan Course / Timetable Manager 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Campus or University-wide Service/Support Course/Timetable Manager Heads of academic units or associate/assistant heads Finance access is not available for Course Instructors roll access is not available for Course Instructors STU Catalog & Schedule Catalog & Schedule Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. No student information is available. Catalog & Schedule data is restricted by Campus CATSCHED_USER Cat Sched Power EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity STU Financial Aid Access requests must be approved by Financial Aid Office Financial Aid Data Mart Only Student Award info Includes SSN Financial Aid data is restricted by Campus DM_FINAID_LEVEL1 FA Power - Most Restricted DM_STU-Fin Aid Awards by Term (FA_DM_TR) DM_STU-Fin Aid Awards by Year (FA_DM_YR) STU Analysis OLAP Cube * Analyze Student Headcounts or Course Headcounts over time. Student Analysis is restricted by Campus. Student Analysis OLAP Cube STU Pre- & STU Records & Transfer PRR Records & Transfer Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Excludes SSN UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class and academic standing. Excludes SSN PRR data is restricted by Campus/College OR RTA & Census data is restricted by Campus OR PRR_FULL PRR Power - Full - SSN NO EDW-STU Limited (PRR_Ltd) EDW-STU (PRR_Dir) DM - STU Analysis EDW-STU Complete (PRR_ADH) RTA_LTD RTA Power - Full EDW-STU Academic Records (STU_REC) STU Recruiting & Recruiting & STU Census Census Frozen data related to student general and registration activity (course registrations, withdrawals, drops, cancelations, etc.) inlcuding GPA and some academic history information by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Excludes SSN * must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube. Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. Excludes SSN Recruiting & data is restricted by Fin Aid & Cat Schedule data is restricted by Campus RTA & Census data is restricted by Campus OR ADMISSIONS_REST DMSTU_QUERY RECRUITS_REST RA Power - SSN NO RS_LTD Reg Census Power - Limited EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) EDW-STU Current Recruit (STU_Rcrt) EDW-STU Census (STUCENS)

8 Data Warehouse Access Plan Data Analyst (Full) 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit Data Analyst - FULL College/dept Data Analysts, Central Unit Data Analysts, Dean of Students, VC of Student Affairs or Technical Staff with data capture duties Finance STU Financial Aid Census. Access requests must be approved by Financial Aid Office. Accounts Receivable All finance, grants and contract records Includes Finance data is not AR_USER Finance AR Power EDW-Finance Accounts Receivable (Fin_AR) Accounts Receivable restricted Financal data Grants/contracts FIN_USER Finance Power EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interim (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance CFOAPAL (FinCFOAPAL) EDW-Finance Custom Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) Travel and Expense EDW - Finance Travel and Expense (TEM) Expense Trends Cube* Expenses Expense Trends OLAP Expense Trends Cube HR Employee HRFE Financial Aid Census Data Mart All employees (including student employees) Excludes SSN, Birth Date, Age, Race Ethic, Gender, Citizenship, Disability, Payroll check, Payroll deduction, Employee non-campus address, Employee non-campus telephone, Employee noncampus address and VISA information Headcount FTE Employee, Position and Job data. Cube ** STU Catalog & Schedule Catalog & Schedule Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. STU Financial Aid Financial Aid Data Only Student Award info Includes SSN Access requests must be approved Mart by Financial Aid Office. Finanical Aid Census. Does not include UDF or SAP fields. (Does not include SSN) roll data is restricted by Campus OR Campus/College OR Catalog & Schedule data is restricted by campus Financial Aid data is restricted by campus Financial Aid data is restricted by campus HR_EXEC_USER CATSCHED_USER DM_FINAID_LEVEL1 HR_EXEC_USER Power - SSN NO OLAP Headcount User Limited Cat Sched Power FA Power - Most Restricted FC_RSTR FA Census - Restricted EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) EDW - HRFIN BOS Expenses (HRFinExp) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW-HR (HR_SLRYP) Headcount FTE Cube EDW - HR Headcount FTE Universe EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity DM_STU-Fin Aid Awards by Term (FA_DM_TR) EDW-STU Current Recruit (STU_Rcrt) DM_STU-Fin Aid Awards by Year (FA_DM_YR) DM STU Financial Aid Census STU Pre- & Access Request must be approved by the appropriate Campus OAR office STU Cube * PRR Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN Analyze Student Headcounts or Course Headcounts over time. PRR, RTA & Census data is restricted by Student Analysis is restricted by Campus. PRR_FULL SSN_USER_PRR PRR Power - Full - SSN YES EDW-STU Complete (PRR_ADH) DM - STU Analysis EDW-STU (PRR_Dir) EDW-STU Limited (PRR_Ltd) Student Cube STU Records & Transfer Access Request must be approved by the appropriate Campus OAR office Records & Transfer UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class, academic standing. Includes SSN RTA_FULL RTA Power - Full EDW-STU Academic Records (STU_REC) STU Recruiting & Access Request must be approved by the appropriate Campus OAR office STU Census Access Request must be approved by the appropriate Campus OAR office STU Application Census Access Request must be approved by the appropriate Campus OAR office Recruiting & Census Application Census Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. Includes SSN Frozen data related to student general and registration activity (course registrations, withdrawals, drops, cancelations, etc.) inlcuding GPA and some academic Frozen data related to applications and applicants by term and program code. This includes bio/demographic, test scores, decistion data by campus, college, department, and major. Allows for comparsions of applications/applicants were received by term by location and curriculum. Excludes SSN. Recruiting & data is restricted by Campus OR Campus/College OR ADMISSIONS DMSTU_QUERY RECRUITS RS_FULL STU_APP_CNS_US ERS RA Power - SSN YES Reg Census Power - Full App Census Power EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) EDW-STU Current Recruit (STU_Rcrt) EDW-STU Census (STUCENS) DM STU Application Census (DMAppCns) Codebook Codebook Contains official university codes and names related to programs, majors, minors, degrees, etc. This data is maintained by the UA - Planning and Budgeting Office for all three campuses. Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. No restrictions CODEBOOK_USER S Applicable for all CA UNCTR_HDESK_US Service Desk Manager ER users. Codebook Power EDW - Codebook Helpdesk Power User EDW - Helpdesk Reporting * must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube.

9 Data Warehouse Access Plan Data Analyst (Limited) 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit Data Analyst - LIMITED College/dept Data Analysts, Central Unit Data Analysts, Dean of Students, VC of Student Affairs or Technical Staff with data capture duties Finance Financal data All finance, grants and contract records Excludes Accounts Receivable Finance data is not restricted FIN_USER Finance Power EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Fiance CFOAPAL (FinCFOAPAL) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting Grants/contracts DM Finance Grants Lifecycle DM Finance Grants Summary STU Catalog & Schedule STU Financial Aid Access requests must be approved by Financial Aid Office STU Pre- & Access Request must be approved by the appropriate Campus OAR office STU Analysis OLAP Cube * STU Records & Transfer Access Request must be approved by the appropriate Campus OAR office STU Recruiting & Access Request must be approved by the appropriate Campus OAR office Travel and Expense (TEM) Expense Trends HR Employee HRFE Headcount FTE Cube ** Catalog & Schedule Financial Aid awards PRR Records & Transfer Recruiting & EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expenses Expense Trends OLAP Expense Trends Cube All employees (including student employees) Excludes SSN, Birth Date, Age, Race Ethic, Gender, Citizenship, Disability, Payroll check, Payroll deduction, Employee noncampus address, Employee non-campus telephone, Employee non-campus address and VISA information Employee, Position and Job data. Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. Only Student Award info Includes SSN Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. EXCLUDES Analyze Student Headcounts or Course Headcounts over time. UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. EXCLUDES SSN roll data is restricted by Campus/College/De pt Catalog & Schedule data is restricted by campus Financial Aid data is restricted by campus. PRR and RTA data is restricted by Campus/College/De pt Student Analysis is restricted by Campus. Recruiting & data is restricted by Campus/College/De pt HR_EXEC_USER CATSCHED_USER DM_FINAID_LEVEL1 PRR_LTD OLAP Headcount User Limited Cat Sched Power PRR Power - Limited EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) EDW - HRFIN BOS Expenses (HRFinExp) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW-HR (HR_SLRYP) Headcount FTE Cube EDW - HR Headcount FTE Universe EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity DM_STU-Fin Aid Awards by Term (FA_DM_TR) DM_STU-Fin Aid Awards by Year (FA_DM_YR) EDW-STU Limited (PRR_Ltd) EDW-STU (PRR_Dir) DM- STU Analysis Student Analysis OLAP Cube RTA_LTD RTA Power - Full EDW-STU Academic Records (STU_REC) ADMISSIONS_REST DMSTU_QUERY HR_EXEC_USER Power - SSN NO FA Power - Most Restricted RA Power - SSN NO EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) STU Census Access Request must be approved by the appropriate STU Application Census Access Request must be approved by the appropriate Campus OAR office Census Frozen data related to student general and registration activity (course registrations, ithd l d Application Census Frozen data related to applications and applicants by term and program code. This includes bio/demographic, test scores, decistion data by campus, college, department, and major. Allows for comparsions of applications/applicants were received by term by location and curriculum. EXCLUDES SSN. Census data is restricted by C /C ll OR RECRUITS_REST RS_LTD Reg Census Power - Limited EDW-RA Contact Analysis Data Mart (DM_Recrt) EDW-STU Current Recruit (STU_Rcrt) EDW-STU Census (STUCENS) STU_APP_CNS_USERS App Census Power DM STU Application Census (DMAppCns) Codebook Codebook Contains official university codes and names related to programs, majors, minors, degrees, etc. This data is maintained by the UA - Planning and Budgeting Office for all three campuses. No restrictions CODEBOOK_USERS Codebook Power EDW - Codebook Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting * must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube.

10 Data Warehouse Access Plan Data Analyst (Restricted) 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit (including Service Units i.e., Housing, Student Affairs, Fire Services, Union, Campus Recreation, Student Alumni Association, I-Card or Assembly Hall) Data Analyst - RESTRICTED College/dept Data Analysts, Central Unit Aata Analysts or Technical Staff with data capture duties Finance Financal data All finance, grants and contract records Excludes Accounts Receivable Finance data is not restricted FIN_USER Finance Power EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting Grants/contracts DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) Travel and Expense (TEM) EDW - Finance Travel and Expense Expense Trends Analysis OLAP Cube* Expenses Expense Trends OLAP Expense Trends Cube HR Employee All employees (including student employees) Excludes SSN, Birth Date, Age, Race Ethic, Gender, Citizenship, Disability, Payroll check, Payroll deduction, Employee non-campus address, Employee non-campus telephone, Employee non-campus address and VISA information roll data is HR_EXEC_USER restricted by Campus/College OR Campus/College/D ept HR_EXEC_USER Power - SSN NO EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) HRFE EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) Headcount FTE Analysis OLAP Cube ** Employee, Position and Job data. OLAP Headcount User Limited EDW-HR (HR_SLRYP) Headcount FTE Cube EDW - HR Headcount FTE Universe STU Catalog & Schedule STU Financial Aid Access requests must be approved by Financial Aid Office Catalog & Schedule Financial Aid Data Mart Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. Only Student Award info Includes SSN Catalog & Schedule data is restricted by campus Financial Aid data is restricted by campus CATSCHED_USER DM_FINAID_LEVEL1 Cat Sched Power FA Power - Most Restricted EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity DM_STU-Fin Aid Awards by Term (FA_DM_TR) DM_STU-Fin Aid Awards by Year (FA_DM_YR) STU Pre- & PRR For student enrollments, this contains student name, address, , telephone numbers, date of admission, date of birth, previous institutions attended, terms of attendance including campus/location and full or part-time status, college, curriculum, class level, expected graduation date, participation in official activities and sports. PRR data is restricted by Campus/College OR Campus/College/D ept PRR_DIR PRR Power - EDW-STU (PRR_Dir) STU Records & Transfer STU Recruting & Records & Transfer Recruting & (Excludes SSN) For student degrees, this contains student name, address, , telephone numbers, date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. Excludes SSN RTA & Census data is restricted by Campus/College RTA_DIR RTA Power - Recruiting & ADMISSIONS_REST data is DMSTU_QUERY restricted by Campus/College OR Campus/College/D ept RA Power - SSN NO EDW - STU Records (STU_DIR) EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) RECRUITS_REST EDW-STU Current Recruit (STU_Rcrt) STU Census STU Application Census Census Application Census Frozen data related to student general and registration by term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Excludes SSN Frozen data related to applications and applicants by term and program code. This includes bio/demographic, test scores, decistion data by campus, college, department, and major. Allows for comparsions of applications/applicants were received by term by location and curriculum. EXCLUDES SSN. RS_RSTR Census data is restricted by Campus/College OR Campus/College/D ept STU_APP_CNS_USERS Reg Census Power - Restricted App Census Power EDW-STU Census (STUCENS) DM STU Application Census (DMAppCns) Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting

11 Data Warehouse Access Plan EEO/Access Officer 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office EEO/Access Officer Campus and University Opportunity/Affirmative Action staff Finance access is not available for Campus HR Staff HR Employee HR Position/Job All employees (including student employees) Includes SSN, Birth Date and Age. Excludes Payroll check information roll data is restricted by HR_EEO_USER HR_EEO_USER Power EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) DM - Reconciliation STU Pre- & PRMS HireTouch Headcount FTE Analysis OLAP Cube * PRR Job Applicant, Job, and Search Committee data Employee, Position and Job data. For student enrollments, this contains student name, address, , telephone numbers, date of admission, date of birth, previous institutions attended, terms of attendance including campus/location and full or part-time status, college, curriculum, class level, expected graduation date, participation in official activities and sports. PRR data is restricted by OLAP Headcount User Full PRR_DIR PRR Power - EDW HRFIN BOS Payroll (BOSPAY) EDW-HR (HR_SLRYP) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW - HR PRMS Employee Requisition EDW - HR HireTouch PRMS E Job Forms and Approvers EDW-HR HireTouch Job Applicants Headcount FTE Cube EDW - HR Headcount FTE Universe EDW-STU (PRR_Dir) STU Records & Transfer Records & Transfer For student degrees, this contains student name, address, , telephone numbers, date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, honors and certificates RTA & Census data is restricted by RTA_DIR RTA Power - EDW - STU Records (STU_DIR) Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_ USER Helpdesk Power User EDW - Helpdesk Reporting * must have HR Access and Explicitly request access to Headcount FTE Cube.

12 Data Warehouse Access Plan Enterprise-wide Auditor 7/16/2015 University Administration Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Enterprise-wide Auditor Responsible for Finance Accounts Receivable Financal data All finance, grants and contract and Accounts Receivable records Finance data is not restricted by Campus, College or Department AR_USER FIN_USER Finance AR Power Finance Power EDW-Finance Accounts Receivable (Fin_AR) EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting EDW-Finance Purch Order Invoices (FinPOInv) Grants/contracts EDW - Finance Grants Proposals (FinGrntP) EDW Finance Grants ITD EDW Finance Grants AR DM Finance Grants Lifecycle DM Finance Grants Summary EDW-Finance Grants Streamlined (FinGrntA) Travel and EDW - Finance Travel and Expense Expense (TEM) Expense Trends Expenses Expense Trends Expense Trends OLAP Cube Cube* HR Employee All employees (including student roll data is NOT HR_QUERY_ALL HR_QUERY_ALL EDW - HR Employee Administration employees) Includes SSN, Birth restricted Power (HR-EMP) Date and Age Excludes PERSON_QUERY_ALL EDW - HR Position and Job Veteran, Vietnam service and Hierarchy (HR-PJH) Net Pay amount EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) STU Catalog & Schedule HRFE HR Deductions Headcount FTE Cube ** Catalog & Schedule Employee, Position and Job data. Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. Catalog & Schedule data is NOT restricted CATSCHED_USER OLAP Headcount User Full Cat Sched Power DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR Deduction Administration (HR-DA) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW-HR (HR_SLRYP) Headcount FTE Cube EDW - HR Headcount FTE Universe EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) STU Financial Aid Access requests must be approved by Financial Aid Office STU Pre- & Financial Aid PRR All financial aid application, award, need analysis information for students who have applied for financial aid. Includes SSN Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN Financial Aid data is NOT restricted PRR data is restricted by DM_FINAID_LEVEL4 FINAID PRR_FULL FA Power - Full DM-STU Financial Aid Awards By Year (FA_DM_YR) DM-STU Financial Aid Awards By Term (FA_DM_TR) EDW - Student Financial Aid (STU_FA) PRR Power - EDW-STU Complete Full - SSN YES (PRR_ADH) EDW-STU (PRR_Dir) DM - STU Analysis STU Analysis OLAP Cube *** STU Records & Transfer Records & Transfer Analyze Student Headcounts or Course Headcounts over time. UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class and academic standing. Includes SSN Student Analysis is restricted by Campus. RTA data is restricted by SSN_USER_PRR RTA_FULL RTA Power - Full EDW-STU Limited (PRR_Ltd) Student Cube EDW-STU Academic Records (STU_REC) STU Recruting & Recruting & Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments Includes SSN Recruiting & Admission data is restricted by ADMISSIONS DMSTU_QUERY RECRUITS RA Power - SSN YES EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) EDW-STU Current Recruit (STU_Rcrt) STU Census Census Frozen data related to student general and registration activity (course registrations, withdrawals, drops, cancelations, etc.) inlcuding GPA and some academic history information by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN Census data is restricted by RS_FULL Reg Census Power - Full EDW-STU Census (STUCENS) STU Application Census Application Census Frozen data related to applications and applicants by term and program code. This includes bio/demographic, test scores, decistion data by campus, college, department, and major. Allows for comparsions of applications/applicants were received by term by location and curriculum. EXCLUDES SSN. STU_APP_CNS_USERS App Census Power DM STU Application Census (DMAppCns) Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Clarity Projects and Resources Clarity Timesheets Clarity Work Requests of Clarity Clarity Power User Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube. *** must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube.

13 Data Warehouse Access Plan Executive Officer 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit Executive Officer Management responsibilities for personnel, finances, grants/contracts, Management of Mission of functional unit Finance Financal data All finance, grants and contract records Excludes Accounts Receivable Finance data is not restricted FIN_USER Finance Power EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Fiance CFOAPAL (FinCFOAPAL) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting STU Pre- & RSTU i Records t ti & Transfer Grants/contracts Travel and Expense (TEM) Expense Trends CHR b Employee * HRFE Headcount FTE Cube ** PRR Records & Transfer Expenses All employees (including student roll data is employees) Excludes SSN, Birth restricted by Campus Date, Age, Race Ethic, Gender, OR Citizenship, Disability, Payroll check, Payroll deduction, Employee non-campus address, Employee non-campus telephone, Employee non-campus address and VISA information Employee, Position and Job data. For student enrollments, this contains student name, address, For student il t l h degrees, this b contains d t f student name, address, , telephone numbers, date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, honors and certificates PRR data is restricted by C RTA & /C ll OR Census data is restricted by HR_EXEC_USER Expense Trends OLAP HR_EXEC_USER Power - SSN NO OLAP Headcount User Limited PRR_DIR PRR Power - RTA_DIR RTA Power - DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expense Trends Analysis OLAP Cube EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW-HR (HR_SLRYP) Headcount FTE Analysis OLAP Cube EDW - HR Headcount FTE Universe EDW-STU (PRR_Dir) EDW - STU Records (STU_DIR) * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube.

14 Data Warehouse Access Plan Financial Manager 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit Finance Manager Business Managers, Fiscal Officers or support staff with financal responsibilities or Principal Investigators (PI's), co- PI's, administrators involved in oversight of funds Finance Financal data All finance, grants and contract records Excludes Accounts Receivable Finance data is not restricted FIN_USER Finance Power EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Grants/contracts Payroll Expense Reporting DM Finance Grants Lifecycle STU Pre- & Travel and Expense (TEM) Expense Trends HR Employee Headcount FTE Cube ** Expenses All employees (including student employees) Excludes SSN, Birth Date, Age, Race Ethic, Gender, job change reason, Citizenship, Disability, Payroll check, Payroll deduction, Employee Termination reason, Employee non-campus address, Employee non-campus telephone, Employee noncampus address and VISA information Employee, Position and Job data. PRR For student enrollments, this contains student name, address, , telephone numbers, date of admission, date of birth, previous institutions attended, terms of attendance including campus/location and full or parttime status, college, curriculum, class level, expected graduation date, participation in official activities and sports. roll data is restricted (VPD) by PRR data is restricted by HR_FIN_USER Expense Trends OLAP HR_FIN_USER Power OLAP Headcount User Limited PRR_DIR PRR Power - DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expense Trends Analysis OLAP Cube EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW - (HR- Pay) EDW HRFIN BOS DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW-HR (HR_SLRYP) Headcount FTE Analysis OLAP Cube EDW - HR Headcount FTE Universe EDW-STU (PRR_Dir) STU Records & Transfer Records & Transfer For student degrees, this contains student name, address, , telephone numbers, date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, honors and certificates RTA & Census data is restricted by RTA_DIR RTA Power - EDW - STU Records (STU_DIR) * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube.

15 Data Warehouse Access Plan Financial Aid Manager 7/16/2015 Campus or University-wide Service/Support Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Financial Aid Manager Financial Aid office staff Finance Accounts Receivable All finance, grants and contract records, PADV CFOAPAL and Finance, grants and contracts and accounts receivable data is AR_USER Finance AR Power Financal data PAOR CFOAPAL records and not restricted FIN_USER Finance Power Accounts recievable records EDW-Finance Accounts Receivable (Fin_AR) EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans Grants/contracts Travel and Expense (TEM) Expense Trends Cube* HR Employee Expenses All employees (including student employees) Excludes SSN, Birth Date, Age, Race Ethic, Gender, job change reason, Citizenship, Disability, Payroll check, Payroll deduction, Employee Termination reason, Employee non-campus address, Employee non-campus telephone, Employee non-campus address and VISA information Headcount FTE Employee, Position and Job data. Cube ** roll data is restricted (VPD) by Campus HR_FIN_USER Expense Trends OLAP HR_FIN_USER Power OLAP Headcount User Limited EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting EDW - Finance Grants Proposals (FinGrntP) DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expense Trends Cube EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW-HR (HR_SLRYP) Headcount FTE Cube EDW - HR Headcount FTE Universe STU Catalog & Schedule Catalog & Schedule STU Financial Aid. Financial Aid EDW Access requests must be approved by Financial Aid Office. STU Financial Aid Census. Financial Aid Census Access requests must be Data Mart approved by Financial Aid Office. Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. All Finanical Aid data Includes SSN Finanical Aid Census including SAP and UDF fields. (Does not include SSN) Catalog & Schedule data is restricted by campus Financial Aid data is restricted by campus Financial Aid data is restricted by campus CATSCHED_USER FINAID DM_FINAID_LEVEL4 Cat Sched Power FA Power - Full EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity DM-STU Financial Aid Awards By Year (FA_DM_YR) DM-STU Financial Aid Awards By Term (FA_DM_TR) EDW - Student Financial Aid (STU_FA) DM_STU-Fin Aid Awards by Term (FA_DM_TR) DM_STU-Fin Aid Awards by Year (FA_DM_YR) FC_FULL FA Census - FULL DM STU Financial Aid Census STU Pre- & STU Analysis OLAP Cube * STU Records & Transfer STU Recruting & PRR Records & Transfer Recruting & groupings, etc Includes SSN Analyze Student Headcounts or Course Headcounts over time. UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class and academic standing. Includes SSN SSN Codebook Codebook Contains official university codes and names related to programs, majors, minors, degrees, etc. This data is maintained by the UA - Planning and Budgeting Office for all three campuses. * must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube. Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. Includes STU Census Census Frozen data related to student general and registration activity PRR data is restricted by Campus Student Analysis is restricted by Campus. RTA data is restricted by Campus Recruiting & data is restricted by Campus PRR_FULL SSN_USER_PRR RTA_FULL RTA Power - Full ADMISSIONS DMSTU_QUERY RECRUITS PRR Power - Full - SSN YES RA Power - SSN YES No restrictions CODEBOOK_USERS Codebook Power Census data is restricted by Campus RS_FULL Reg Census Power - Full EDW-STU Complete (PRR_ADH) EDW-STU (PRR_Dir) EDW-STU Limited (PRR_Ltd) DM -STU Analysis Student Cube EDW-STU Academic Records (STU_REC) EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) EDW-STU Current Recruit (STU_Rcrt) EDW - Codebook EDW-STU Census (STUCENS)

16 Data Warehouse Access Plan International Affairs Staff 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Campus or Universitywide Service/Support International Affairs Staff Responsibilities for tracking international faculty and students Finance access is not available for International Affairs Staff HR Employee HRFE All employees (including student roll data is restricted by employees) Excludes SSN, Birth Date, University Level OR Campus Age, Payroll check, Gender, Citizenship, Termination reason, Race Ethnic, Employee non-campus address, Employee non-campus address, Employee non-campus telephone, Family Medical Leave Act (FMLA) HR_INTL_USER HR_INTL_USER Power EDW - HR Employee Administration (HR- EMP) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW - HR Position and Job Hierarchy (HR- PJH) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - (HR-Pay) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) EDW-HR (HR_SLRYP) STU Catalog & Schedule STU Pre- & Headcount FTE Catalog & Schedule PRR Employee, Position and Job data. Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Excludes SSN Catalog & Schedule data is restricted by campus PRR data is restricted by Campus OR CATSCHED_USER PRR_LTD OLAP Headcount User Limited Cat Sched Power PRR Power - Limited Headcount FTE Cube EDW - HR Headcount FTE Universe EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity EDW-STU (PRR_Dir) EDW-STU Limited (PRR_Ltd) DM - STU Anlaysis STU Analysis OLAP Cube * Analyze Student Headcounts or Course Headcounts over time. Student Analysis is restricted by Campus. Student Cube STU Records & Transfer Access Request must be approved by the appropriate Campus OAR office Records & Transfer For student degrees, this contains student RTA data is restricted by Campus name, address, , telephone numbers, OR date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, honors and certificates RTA_DIR RTA Power - EDW - STU Records (STU_DIR) STU Recruting & Recruiting & Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. Excludes SSN Recruiting & Admission RTA data is restricted by ADMISSIONS_REST DMSTU_QUERY RA Power - SSN NO EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) RECRUITS_REST EDW-STU Current Recruit (STU_Rcrt) STU Census Census Frozen data related to student general and registration by term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Excludes SSN Census data is restricted by RS_RSTR Reg Census Power - Restricted EDW-STU Census (STUCENS) * must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube.

17 Data Warehouse Access Plan Institutional Researcher 7/16/2015 Institutional Research Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Institutional Researcher Institutional Researchers at campus or university level Finance Accounts Receivable All finance, grants and contract and Accounts Finance data is not restricted AR_USER Finance AR Power EDW-Finance Accounts Receivable (Fin_AR) Receivable records Financal data FIN_USER Finance Power EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices (FinPOInv) Grants/contracts Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) Travel and Expense EDW - Finance Travel and Expnese (TEM) Expense Trends Analysis Expenses Expense Trends OLAP Expense Trends Cube OLAP Cube* HR Employee All employees (including student employees) roll data is restricted HR_QUERY_ALL HR_QUERY_ALL Power EDW - HR Employee Administration (HR-EMP) Includes SSN, Birth Date and Age Excludes by University Level OR HRFE Veteran, Vietnam service and Net Pay amount Campus PERSON_QUERY_ALL EDW - HR Position and Job Hierarchy (HR- PJH) EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW-HRFE Paris Transactions EDW-HRFE Paris Security HR Deductions EDW - HR Deduction Administration (HR-DA) Headcount FTE Analysis OLAP Cube** STU Catalog & Schedule Catalog & Schedule STU Financial Aid. Access requests must be approved by Financial Aid Office. STU Financial Aid Census. Access requests must be approved by Financial Aid Office. Financial Aid Financial Aid Census Data Mart Employee, Position and Job data. Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. All financial aid application, award, need analysis information fo students who have applied for financial aid. Includes SSN Finanical Aid Census including UDF fields. Does not include SAP fields. (Does not include SSN) Catalog & Schedule data is restricted by campus Financial Aid data is restricted by Campus Financial Aid data is restricted by campus EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW-HR (HR_SLRYP) OLAP Headcount User Headcount FTE Cube Full EDW - HR Headcount FTE Universe CATSCHED_USER Cat Sched Power EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity FINAID FA Power - Full DM-STU Financial Aid Awards By Year (FA_DM_YR) DM-STU Financial Aid Awards By Term (FA_DM_TR) EDW - Student Financial Aid (STU_FA) FC_LTD FA Census - Limited DM STU Financial Aid Census STU Pre- & STU Cube *** PRR Instructor Assignment (Faculty by Course) Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN Analyze Student Headcounts or Course Headcounts over time. PRR data is restricted by Campus/College OR Student Analysis is restricted by Campus. PRR_FULL SSN_USER_PRR PRR Power - Full - SSN YES PRR_IA PRR Power - Instructor EDW-STU Complete (PRR_ADH) EDW-STU (PRR_Dir) EDW-STU Limited (PRR_Ltd) DM - STU Analysis EDW-STU Instruct Asg (STU_IA) Student Cube STU Records & Transfer Records & Transfer UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class and academic standing. Includes SSN RTA data is restricted by Campus/College OR RTA_FULL RTA Power - Full EDW-STU Academic Records (STU_REC) STU Recruting & Recruting & * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube. *** must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube. Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments Includes SSN Recruiting & Admission data is restricted by STU Census Census Frozen data related to student general and registration activity (course registrations, Census data is restricted by withdrawals, drops, cancelations, etc.) inlcuding GPA and some academic history information by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN Codebook Codebook Contains official university codes and names related to programs, majors, minors, degrees, etc. This data is maintained by the UA - Planning and Budgeting Office for all three campuses. STU Application Census Application Census Frozen data related to applications and applicants by term and program code. This ADMISSIONS DMSTU_QUERY RECRUITS RS_FULL Reg Census Power - Full No restrictions CODEBOOK_USERS Codebook Power EDW - Codebook STU_APP_CNS_USERS RA Power - SSN YES App Census Power EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) EDW-STU Current Recruit (STU_Rcrt) EDW-STU Census (STUCENS) DM STU Application Census (DMAppCns)

18 Data Warehouse Access Plan OAR Staff 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office OAR Staff Staff member of central office with central create/read/update/delete responsibilities for student data at university level Finance access is not available for OAR Staff roll access is not available for OAR Staff STU Catalog & Schedule STU Financial Aid Access requests must be approved by Financial Aid Office Catalog & Schedule Financial Aid Data Mart Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI Financial Aid awards Includes SSN Catalog & Schedule data is restricted by campus Financial Aid data is restricted by Campus CATSCHED_USER Cat Sched Power DM_FINAID_LEVEL1 FA Power - Most Restricted EDW-STU Course Catalog EDW-STU Course Schedule DM - STU Section Capacity DM_STU-Fin Aid Awards by Term (FA_DM_TR) DM_STU-Fin Aid Awards by Year (FA_DM_YR) STU Pre- & PRR Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN PRR data is restricted by Campus PRR_FULL SSN_USER_PRR PRR Power - Full - SSN YES EDW-STU Complete (PRR_ADH) EDW-STU (PRR_Dir) EDW-STU Limited (PRR_Ltd) DM - STU Analysis STU Analysis OLAP Cube * Analyze Student Headcounts or Course Headcounts over time. Student Analysis is restricted by Campus. Student Analysis OLAP Cube STU Records & Transfer Records & Transfer UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class and academic standing. Includes SSN RTA data is restricted by Campus RTA_FULL RTA Power - Full EDW-STU Academic Records (STU_REC) STU Recruting & Recruting & Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. Includes SSN Recruiting & Admission data is restricted by Campus ADMISSIONS DMSTU_QUERY RA Power - SSN YES EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) RECRUITS EDW-RA Contact Analysis Data Mart (DM_Recrt) EDW-STU Current Recruit (STU_Rcrt) STU Census Census Frozen data related to student general and registration activity (course registrations, withdrawals, drops, cancelations, etc.) inlcuding GPA and some academic history information by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Includes SSN Census and RTA data is restricted by Campus RS_FULL Reg Census Power - Full EDW-STU Census (STUCENS) STU Application Census Application Census Frozen data related to applications and applicants by term and program code. This includes bio/demographic, test scores, decistion data by campus, college, department, and major. Allows for comparsions of applications/applicants were received by term by location and curriculum. EXCLUDES SSN. STU_APP_CNS_USERS App Census Power DM STU Application Census (DMAppCns) STU Web Applications Student Web Applications Student Web Applications provides the "raw" untransformed information for UI's un-submitted and submitted on-line web applications. STU Web Apps data is restricted by Campus STU_WEB_APP_USER Web Applicant Power EDW-STU Web Applications Codebook Codebook Contains official university codes and names related to programs, majors, minors, degrees, etc. This data is maintained by the UA - Planning and Budgeting Office for all three campuses. No restrictions CODEBOOK_USERS Codebook Power EDW - Codebook Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting * must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube.

19 Data Warehouse Access Plan OBFS-Benefits 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office OBFS-Benefits Staff member of central office with central create/read/update/d elete responsibilities for benefits data at a university level Finance access is not available for OBFS- Benefits Student access is not available for OBFS - Benefits Help Desk HR Employee HR Deductions HRFE Headcount FTE Cube* Employee, Position and Job data. OLAP Headcount User Limited CA Helpdesk Reporting All employees roll data is (including student restricted by University employees) Level OR Campus Includes SSN, Birth Date and Age Excludes Veteran, Vietnam service, Race Ethnic, Medical condition and Payroll check information Contains helpdesk data from the CA Service Desk Applicable for all CA Service Desk Manager users. HR_BENE_USER HR_BENE_USER Power EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) EDW - HR Deduction Administration (HR-DA) EDW-HR (HR_SLRYP) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) Headcount FTE Cube EDW - HR Headcount FTE Universe UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting * must have HR Access and Explicitly request access to Headcount FTE Cube.

20 Data Warehouse Access Plan OBFS - Grants 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office OBFS - Grants OBFS - Grants Office Finance Accounts Receivable Financal data All finance, grants and contract records, PADV CFOAPAL and PAOR CFOAPAL records and Accounts recievable records Accounts Receivable data is not restricted Finance data is not restricted AR_USER FIN_USER Finance AR Power Finance Power EDW-Finance Accounts Receivable (Fin_AR) EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) Grants/contracts Travel and Expense (TEM) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expense Trends Cube* Expenses Expense Trends OLAP HR_FIN_USER Power Expense Trends Cube HR Employee All employees (including student roll data is restricted (VPD) by HR_FIN_USER EDW - HR Employee Administration (HR-EMP) University Level OR HR_GRNTS_USER EDW - HR Position and Job Hierarchy Campus (HR-PJH) EDW - HR - Leave Tracking (HRLvTrk) employees) Excludes SSN, Birth Date, Age, Race Ethic, Gender, job change reason, Citizenship, Disability, Payroll check, Payroll deduction, Employee Termination reason, Employee noncampus address, Employee noncampus telephone, Employee noncampus address and VISA information EDW - HR Reported Time (HRRptTm) EDW - (HR-Pay) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW HRFIN BOS Payroll (BOSPAY) EDW-HR (HR_SLRYP) Headcount FTE Cube** Employee, Position and Job data. OLAP Headcount User Limited Headcount FTE Cube EDW - HR Headcount FTE Universe Student access is not available for OBFS Clarity Projects and Resources Clarity Timesheets Clarity Work Requests * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube. Help Desk Reporting Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge b l ti d of Clarity Clarity Power User Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USE R Helpdesk Power User EDW - Helpdesk Reporting

21 Data Warehouse Access Plan OBFS Payroll 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office OBFS Staff - Payroll Staff member of central office with central create/read/update/d elete responsibilities for payroll data at a university level Finance access is not available for OBFS Staff-Payroll HR Employee All employees (including student employees) Includes SSN, Birth Date and Age Excludes Disability, Race Ethnic and Medical condition information roll data is restricted (VPD) by University Level OR Campus HR_PAY_CUST HR_PAY_CUST Power EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) HRFE HR Deductions Headcount FTE Cube** Employee, Position and Job data. OLAP Headcount User Limited EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR Deduction Administration (HR-DA) EDW-HR (HR_SLRYP) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) Headcount FTE Cube EDW - HR Headcount FTE Universe Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Clarity Projects and Resources Clarity Timesheets Clarity Work Requests of Clarity Clarity Power User Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Help Desk Student access is not available for UOHR Staff CA Helpdesk Reporting * must have HR Access and Explicitly request access to Headcount FTE Cube. Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base Applicable for all CA Service Desk Manager users. UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting

22 Data Warehouse Access Plan OBFS Staff 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office OBFS Staff Staff member of Finance central office with central create/read/update /delete responsibilities for non-hr data at a university level Accounts Receivable Financal data Grants/contracts Travel and Expense(TEM) Expense Trends Cube* HR Employee All finance, grants and contract records, PADV CFOAPAL and PAOR CFOAPAL records and Accounts recievable records Expenses All employees (including student employees) Excludes SSN, Birth Date, Age, Race Ethic, Gender, Salary Planner job change reason, Citizenship, Disability, Payroll check, Payroll deduction, Employee Termination reason, Employee non-campus address, Employee non-campus telephone, Employee non-campus address and VISA information Accounts Receivable data is not restricted Finance data is not restricted roll data is restricted (VPD) by University Level OR Campus AR_USER FIN_USER HR_FIN_USER Finance AR Power Finance Power Expense Trends OLAP HR_FIN_USER Power EDW-Finance Accounts Receivable (Fin_AR) EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expense Trends Cube EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW-HR (HR_SLRYP) STU Pre- & Access Request must be approved by the appropriate Campus OAR office Headcount FTE Cube** PRR Employee, Position and Job data. For student enrollments, this contains student name, address, , telephone numbers, date of admission, date of birth, previous institutions attended, terms of attendance including campus/location and full or parttime status, college, curriculum, class level, expected graduation date, participation in official activities and sports. PRR data is restricted by PRR_DIR OLAP Headcount User Limited PRR Power - Headcount FTE Cube EDW - HR Headcount FTE Universe EDW-STU (PRR_Dir) STU Records & Transfer Access Request must be approved by the appropriate Campus OAR office Records & Transfer For student degrees, this contains student name, address, , telephone numbers, date of birth, terms of attendance including campus/location, college, curriculum, class level, and basic graduation information including degrees, honors and certificates RTA & Census RTA_DIR data is restricted by Campus OR RTA Power - EDW - STU Records (STU_DIR) Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Clarity Projects and Resources Clarity Timesheets Clarity Work Requests of Clarity Clarity Power User Clarity Projects and Resources Clarity Timesheets Clarity Work Requests Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity log), knowledge base solutions, surveys, and group membership. Applicable for all CA Service Desk Manager users. UNCTR_HDESK_ USER Helpdesk Power User EDW - Helpdesk Reporting * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube.

23 Data Warehouse Access Plan Parking 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Campus or University-wide Service/Support Parking Staff Responsibilities for Transit Deductions by employees Establishment of student staff and anticipating parking demand Finance access is not available for Parking Staff HR Employee All employees (including student employees) Excludes SSN, Birth Date, Age, Gender, Payroll check, Citizenship, Termination date, Employee non-campus address, Employee non-campus address, Employee non-campus telephone, VISA and Family Medical Leave Act (FMLA) roll data is restricted by University Level OR Campus HR_TRANS_USER HR_TRANS_USER Power EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) HR Transit Deductions EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW - HR Deduction Administration (HR-DA) EDW-HR (HR_SLRYP) STU Pre- & STU Records & Transfer Headcount FTE Cube* PRR Records & Transfer Employee, Position and Job data. OLAP Headcount User Limited Headcount FTE Cube EDW - HR Headcount FTE Universe For student enrollments, this contains PRR data is PRR_DIR PRR Power - EDW-STU student name, address, , telephone restricted by Campus (PRR_Dir) For student degrees, this contains RTA data is RTA_DIR RTA Power - EDW - STU Records student name, address, , telephone restricted by Campus (STU_DIR) numbers, date of birth, terms of OR Campus/College attendance including campus/location, OR college, curriculum, class level, and basic Campus/College/Dep graduation information including degrees, t honors and certificates STU Census Census Frozen data related to student general and registration by term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Excludes SSN Census data is restricted by Campus/College/Dep t RS_RSTR Reg Census Power - Restricted EDW-STU Census (STUCENS) * must have HR Access and Explicitly request access to Headcount FTE Cube.

24 Data Warehouse Access Plan Personnel Manager 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit Personnel Manager Responsibilities for personnel in a unit. May be business managers/fiscal officers or support staff. Finance Financal data All finance, grants and contract records Excludes Accounts Receivable Finance data is not restricted FIN_USER Finance Power EDW - Finance Fixed Assets (FinFixdA) EDW - Finance Ledgers OL GL (FLOLGL) EDW - Finance Merchant Card Trans EDW - Finance Payroll Interium (FinPayrl) EDW - Finance Pcard Transactions (FinPCard) EDW - Finance Posted Transactions (FinPtran) EDW - HRFIN BOS Expenses (HRFinExp) Grants/contracts Travel and Expense (TEM) Expense Trends Cube* Expenses Expense Trends OLAP EDW-Finance Custome Year Fund (FinCusYr) EDW-Finance Federal Ag Apprprnts (FinFedAg) EDW-Finance Fixed Assets (FinFixdA) EDW-Finance Purch Order Invoices (FinPOInv) Encumbrance Reporting General Ledger Reporting Operating Ledger Reporting Payroll Expense Reporting DM Finance Grants Lifecycle DM Finance Grants Summary EDW Finance Grants AR EDW Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP) EDW-Finance Grants Streamlined (FinGrntA) EDW - Finance Travel and Expense Expense Trends Cube HR Employee All employees (including student roll data is HR_MGR_USER HR_MGR_USER Power EDW - HR Employee Administration (HRemployees) Includes Birth Date and Age restricted by - SSN NO EMP) Excludes SSN, Disability, Payroll EDW - HR - Leave Tracking (HRLvTrk) check, Payroll deduction, VISA and Family Medical Leave Act (FMLA) Campus/College/De information pt EDW - HR Reported Time (HRRptTm) HRFE EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW-HR (HR_SLRYP) EDW - (HR-Pay) EDW HRFIN BOS Payroll (BOSPAY) DM - Reconciliation EDW - HRFIN BOS Expenses (HRFinExp) EDW - HR Position and Job Hierarchy (HR- PJH) Retiree Rehire Retiree Rehire information EDW - HR Retiree Rehire Headcount FTE Cube** HireTouch Employee, Position and Job data. Job, Job Forms, Approvers, and Search Committee Member data plus Job Applicant Summary data Access request requires additional approval. HR_MGR_EEO_USER HR_MGR_HT_USER OLAP Headcount User Limited HR_MGR_EEO Power Headcount FTE Cube EDW - HR Headcount FTE Universe EDW - HR HireTouch Job Forms and Approvers EDW-HR HireTouch Job Applicants STU Catalog & Schedule STU Financial Aid Access requests must be approved by Financial Aid Office Catalog & Schedule Financial Aid awards Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and Only Student Award info Includes SSN Catalog & Schedule data is restricted by Campus Financial Aid data is restricted by campus. CATSCHED_USER DM_FINAID_LEVEL1 Cat Sched Power FA Power - Most Restricted EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM_STU-Fin Aid Awards by Term (FA_DM_TR) DM_STU-Fin Aid Awards by Year (FA_DM_YR) STU Pre- & STU Records & Transfer PRR Records & Transfer For student enrollments, this contains student name, address, , For student degrees, this contains student name, address, , telephone numbers, date of birth, terms PRR data is restricted by RTA & Census data is restricted by PRR_DIR PRR Power - RTA_DIR RTA Power - EDW-STU (PRR_Dir) EDW - STU Records (STU_DIR) * must have Finance Access and Explicitly request Expense Trends Cube access. ** must have HR Access and Explicitly request access to Headcount FTE Cube.

25 Data Warehouse Access Plan Space Utilization Analyst 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any Unit Space Utilization Analyst Business Managers, Data Analysts Finance Space Utilization Details on building and room square footage and utilization General room and building data is secured to the home campus level. Specific room categories are secure to the home admin level or home college. ARCHBS_USER Archibus Power EDW - Finance Space Allocation

26 Data Warehouse Access Plan Student Advisor 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Academic College, Department or Functional Office Student Advisor Staff with Advisor responsibilities Finance access is not available for Course Instructors roll access is not available for Course Instructors STU Catalog & Schedule Catalog & Schedule Course Catalog and Schedule (i.e. Timetable) information related to the courses and sections offered by UI and term. Catalog & Schedule data is restricted by campus CATSCHED_USER Cat Sched Power EDW-STU Course Catalog (Course) EDW-STU Course Schedule (Schedule) DM - STU Section Capacity STU Pre- & PRR Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. EXCLUDES SSN PRR data is restricted by Campus/College OR Fin Aid & Cat Schedule data is restricted by Campus PRR_LTD PRR Power - Limited EDW-STU (PRR_Dir) EDW-STU Limited (PRR_Ltd) DM - STU Analysis STU Analysis OLAP Cube * Analyze Student Headcounts or Course Headcounts over time. Student Analysis is restricted by Campus. Student Cube STU Records & Transfer Records & Transfer UI and Transfer course work (credit earned at UI or prior RTA data is restricted by Campus/College RTA_LTD RTA Power - Full EDW-STU Academic Records (STU_REC) STU Recruting & Recruting & Student applicant and recruit bio/demographic, HS or prior college, test scores, ratings (e.g. PGPA), college/department, academic program, student type/level, residency including checklists and decisions, contacts/events, mailings, interests, attributes, appointments. Excludes SSN Recruiting & Admission data is restricted by ADMISSIONS_REST DMSTU_QUERY RA Power - SSN NO EDW-STU Current Applicant (STU_Appl) EDW- Grad Data Mart (DM_GrApp) EDW- Undergrad DataMart (DM_UGApp) EDW-RA Contact Analysis Data Mart (DM_Recrt) RECRUITS_REST EDW-STU Current Recruit (STU_Rcrt) STU Census Census Frozen data related to student general and registration activity (course registrations, withdrawals, drops, cancelations, etc.) inlcuding GPA and some academic history information by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. Excludes SSN Reg Census data is restricted by RS_LTD Reg Census Power - Limited EDW-STU Census (STUCENS) STU Application Census Application Census Frozen data related to applications and applicants by term and program code. This includes bio/demographic, test scores, decistion data by campus, college, department, and major. Allows for comparsions of applications/applicants were received by term by location and curriculum. EXCLUDES SSN. STU_APP_CNS_USER S App Census Power DM STU Application Census (DMAppCns) Codebook Codebook Contains official university codes and names related to programs, majors, minors, degrees, etc. This data is maintained by the UA - Planning and Budgeting Office for all three campuses. No restrictions CODEBOOK_USERS Codebook Power EDW - Codebook * must have STU PRR Full or LTD Access and Explicitly request access to the STU Cube.

27 Data Warehouse Access Plan Foundation/Alumni Association 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office Foundation/Al muni Association Foundation/Alumn i Association Finance access is not available as part of this role roll access is not available as part of this role STU Pre- &. Access Request must be approved by the ALL Campus OAR offices PRR Student general and registration activity (course registrations, withdrawals, drops, and attempts) by student, course, section and term which includes student level, college, major, attributes, etc.lds, registration groupings, etc. EXCLUDES SSN PRR data is restricted by Campus/College OR PRR_UIAA_DIR PRR Power - UIAA EDW-STU (PRR_Dir) STU Records & Transfer. Access Request must be approved by the ALL Campus OAR offices Records & Transfer UI and Transfer course work (credit earned at UI or prior institutions) which includes degrees earned, courses/credit hours earned, grades, GPAs, UI honors, cohorts, student class and academic standing. Excludes SSN. RTA data is restricted by Campus/College OR RTA_UIAA_DIR RTA Power - UIAA EDW-STU Records

28 Data Warehouse Access Plan UOHR Staff 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Functional Office UOHR Staff Staff member of central office with central create/read/update/del ete responsibilities for HR data at a university level Finance access is not available for UOHR Staff Help Desk Student access is not available for UOHR Staff HR Employee HRFE PRMS Retiree Rehire Headcount FTE Cube* HireTouch CA Helpdesk Reporting All employees (including student employees) Includes SSN, Birth Date and Age Excludes Medical Condition, Veteran, Vietnam service, Payroll net pay amount and Disability information Retiree Rehire information Employee, Position and Job data. Job Applicant, Job, Job Forms, Approvers, and Search Committee Member data plus Job Applicant Race/Eth/Gender details Contains helpdesk data from the CA Service Desk Manager application. The information includes ticket details (customer, requestor, assignee, reporter and activity l ) k l d b roll data is restricted by University Level OR Campus Applicable for all CA Service Desk Manager users. HR_HR_USER HR_HR_EEO_USE R HR_HR_HT_USER UNCTR_HDESK_U SER HR_HR_USER Power OLAP Headcount User Full HR_HR_EEO Power Helpdesk Power User EDW - HR Employee Administration (HR-EMP) EDW - HR Position and Job Hierarchy (HR-PJH) EDW - (HR-Pay) EDW - HRFIN BOS Expenses (HRFinExp) DM - Reconciliation EDW HRFIN BOS Payroll (BOSPAY) EDW-HRFE Paris Transactions EDW-HRFE Paris Security EDW - HR - Leave Tracking (HRLvTrk) EDW - HR Reported Time (HRRptTm) EDW-HR (HR_SLRYP) EDW - HR PRMS Employee Requisition EDW - HR PRMS Exam EDW - HR PRMS Extra Help EDW - HR PRMS Security EDW - HR Retiree Rehire Headcount FTE Analysis OLAP Cube EDW - HR Headcount FTE Universe EDW - HR HireTouch Job Forms and Approvers EDW-HR HireTouch Job Applicants EDW - Helpdesk Reporting * must have HR Access and explicitly request access to Headcount FTE Cube.

29 Data Warehouse Access Plan USC 7/16/2015 Job Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products Any unit Unit Security Contact User Tracking user access to the Enterprise Data Warehouse (EDW). Refreshable reports for Unit Security Contacts (USC), that will provide information on user EDW access. Unit Security Contact EDW Access Report USC Data related to user USC EDW access access to the Enterprise data is restiricted Data Warehouse including by the org codes Oracle Roles, BO Groups, the USC is and VPD settings. responsible for. N/A USC Report Refresher N/A