Go with the Flow Procure to Pay

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1 Go with the Flow Procure to Pay Requisition to Receipt Presented by: Thomas Simkiss BizTech Date: September 1, 2011 Copyright 2011, Thomas Simkiss. All rights reserved.

2 Agenda About the Presenter About BizTech Oracle Business Flows Procure to Pay Overview Requisition to Receipt

3 About the Presenter Thomas Simkiss 14 years Oracle Experience as an end user and implementation consultant Over 50 Full Cycle Implementations Financials, Supply Chain, Projects, Discoverer, OBIEE Chief Operating Office at BizTech CPA in NJ Member of NJ, PA and American Bar Association Prior Presentations: Account Generators in the Order to Cash Cycle Collaborate 07 Introduction to the Subledger Accounting Engine on Oracle R12 Collaborate 08 Using Bi Publisher to Format Electronic Outbound Payments Collaborate 09 Multiperiod Accounting: A Users Guide Collaborate 10 Creative Accounting: Use of a Project Segment in Your COA Collaborate 11 CS: Sourcing to Agreement Collaborate 11 Rollouts of R12 to non US countries Use of Subledger Accounting MAOUAG 08 Cradle to Grave: Reconciling General Ledger to Payables to Projects Oracle Open World 06 Simple Outsourced Payment using Bi Publisher to Format Electronic Outbound Payments Oracle Open World 08

4 About Leading Regional IT Services firm focused on Oracle applications and technology solutions Oracle Platinum Partner Highest Level of recognition Over 400 successful Oracle implementations over the past 15 years Comprehensive Service Offerings Advisory Services Oracle E Business Applications Services Practice teams in Finance, Supply Chain, Human Resources and CRM Oracle Technology Services Recognized leader in Business Intelligence, Service Oriented Architecture and Enterprise Performance Management (Hyperion) Hosting and Managed Services (MSP) Contract Staffing

5 Oracle Business Flows Start Quote to Cash People to Paycheck Procure to Pay Project to Close Design to Build Accounting to Financial Reports End Oracle Tutor * Standard Business Flows available with Oracle Tutor Copyright 1997, 2010, Oracle. All rights reserved.

6 Procure to Pay Start A Analyze to Agreement Material Passes Inspection Y Supplier Return to Replacement Requisition to Receipt Inspection to Disposition N Supplier will provide replacement? Supplier Return to Debit Y A Supplier Invoice to Payment End

7 Requisition to Receipt Analyze to Agreement Start Evaluate Supplier Performance Refuse, Accept or Reject Deliveries Receive Supplier Material Request Materials / Services Select a Supplier New Vendor Required? Y Adding Suppliers Issuing a P.O. Changing a PO Receive Supplier Material? N Receive Material from Other Building Y Shipment is Impounded? N Return Components to Stock Resolve Receiving Discrepancy Y N End A

8 A Release Impounded Material Receiving Inspection Misc. Shipments End Inspection to Disposition Changing a P.O.

9 Request Materials and Services: MIN MAX Planning ** Validate Organization Access Create Item Set Item for Min Max Planning Run Min Max Planning *MRP is outside the scope of this presentation ** See Analyze to Agreement for detailed steps on this process

10

11 Purchasing, Vision Operations View Requests Submit a New Request Requisition Import

12 Requisitions in iprocurement

13 Requisition Catalog Request Approvals Review and Submit

14 Select Search Main Store Item: f11000 Set quantity to 4 and click add to cart from Supplier Office Supplies Inc site OFFICESUPPLIES

15

16 Adding a Supplier Purchasing, Vision Operations Supply Base, Suppliers, Create Suppliers (B)

17 Click Address Book

18

19 Enable Self Billing Allow for Invoice Creation on Item Receipt

20 Approved Supplier List Purchasing, Vision Operations Change Organization MRP M1 Seattle Manufacturing

21 Attributes Used to assign to a blanket or contract PO, Schedule, etc.

22 Issue a PO Use AutoCreate

23

24 Purchase Order

25 PO Output for Communication

26 Autocreate Rec for Item F11000 asset item

27

28 Receiving via iprocurement Req: 14310, 14308

29

30

31

32

33 Pay on Receipt Process Payables Open Interface Process *Vendor was created to invoice on receipt

34 Express Receive Asset Item

35 Return Item via iprocurement

36 Up Next: Go with the Flow Supplier Invoice to Payment September 9 Paul Kirch

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