SAP S/4HANA, cloud edition - Feature Scope Description

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1 Feature Scope Description Document version: SAP S/4HANA, cloud edition - Feature Scope Description

2 Document History The following table provides an overview of the most important document changes. Table 1 Version Date Description 2 All rights reserved. Document History

3 Content SAP S/4HANA, cloud marketing edition Marketing Administration SAP S/4HANA, cloud project services edition Customer Project Management for Project Services Time Recording for Project Services Procurement for Project Services Sales Order Processing for Project Services Accounting and Financial Close Country-Specific Features in Accounting and Financial Close Accounts Receivable Accounting Accounts Payable Accounting Profitability and Cost Analysis Country Availability Generic Information Master Data Time Recording for Project Services European Monetary Union Data Aging Accounting Accounting and Financial Close Accounts Receivable Accounting Accounts Payable Accounting Cash Management Profitability and Cost Analysis Logistics Materials Management Product Lifecycle Management Production Planning Logistics Execution Project System Plant Maintenance Sales Sales Order Processing Monitoring and Analyzing Sales Order Processing Country Availability Content All rights reserved. 3

4 5 General Functions for the Key r Security Aspects Technical System Landscape Security of Data Centers and External Auditing Personal Data Privacy and Protection All rights reserved. Content

5 1 SAP S/4HANA, cloud edition - Feature Scope Description With SAP S/4HANA (SAP Business Suite 4 SAP HANA), cloud edition, SAP is providing a new generation of business applications simple enterprise software for big data and agility. SAP S/4HANA is fully built on the in-memory platform SAP HANA. Using the advanced potential of SAP HANA, SAP S/4HANA is designed for business and provides an instant insight by using a single source of truth, real-time processes as well as by dynamic planning and analysis. With SAP Fiori user experience and less complex data model it is designed to run simple, and in parallel reduces the data footprint of your company. SAP S/4HANA is also already connected to business and social networks and prepared for the Internet of things. With all these aspects, SAP is protecting your investments by facilitating next generation business applications. SAP S/4HANA, cloud edition is available as software-as-a-service. About this document This feature scope description will show you which features, documentation, and services are available for the following cloud editions: SAP S/4HANA, cloud marketing edition SAP S/4HANA, cloud project services edition All rights reserved. 5

6 2 SAP S/4HANA, cloud marketing edition This cloud edition helps you to optimize your marketing activities to reach out to your customers in the best way Hear what your customers are thinking and saying Merge interactions Profile your customers based on scoring Build target groups to address the right customers Trigger successful campaigns Documentation The following documentation is available for SAP S/4HANA, cloud marketing edition: This feature scope description Configuration information available in the app Manage Your Cloud Solution under Configure Your Solution Information on security within this document Services If you like to migrate data from your current SAP system or another legacy system, you can contact SAP for consulting and support. This service might subject to a fee. 2.1 Marketing The following features are available for the marketing expert: Marketing - Audience Discovery Table 2 Feature Segmentation The application allows you to segment high volumes of customer data to identify audiences for marketing campaigns, or analyzing the data regarding complex business questions. An interactive visualization supports the segmentation and analysis tasks. The following additional applications are available: Segmentation Models. You use it to create and manage segmentation models. Building Blocks. You use it to create and manage building for reuse in the Segmentation. For example, create a segmentation structure including a set of often used segmentation filters, save and publish it as a building block, which you, and your colleagues can reuse in segmentation. 6 All rights reserved. SAP S/4HANA, cloud marketing edition

7 Feature Contact Engagement The application allows you to analyze contact data to determine the interests of contacts, the sentiments related to these interests, and the channels in which the contacts are active. By finding out which contacts are relevant for your company you can decide what follow-on actions to take such as creating target groups and segmentation models, or initiating marketing campaigns. Marketing - Target Audience Table 3 Feature Target Groups Accounts Campaigns A target group consists of a set of customers, prospects or contact persons, categorized according to criteria, such as geographical location, or common interest. target groups in marketing activities, for example, to promote products or services. Based on a target group, you can create a campaign to prepare for follow-on actions, such as the promotion of products or services. The application provides you with an account list that serves as a starting point for displaying accounts. It allows you to access single accounts that include contact data of the account as well as details about the contacts for this account and their interactions with your company. In addition, you can select accounts in the account list to create a corresponding target group. You use a Campaign as a container for various activities focused on customers, prospects, or contact persons. a campaign, for example, to prepare the launch of detailed sales promotions to increase profit margin. Marketing - Marketing Engagement Table 4 Feature Manage Template Catalog Manage Campaign Content Analyze Campaign Content With the application you define reuseable HTML content templates based on externally defined HTML templates, and trigger further processing for campaign contents directly. For s, you can define content blocks, in which the text and picture content can be overwritten when the is edited. For example, define newsletter templates with a stable header and footer area and an editable content area. The application allows you to create, start, and trace personalized s to launch marketing campaigns for predefined manual target groups, or newsletters for dynamic target groups. The result analysis of a campaign content allows you to adapt further marketing campaigns. With the application you monitor the results of a campaign content. You can choose a campaign content, and check the most important key performance indicators, such as Opened s, or Blocked s. Using the Manage Campaign Content app you can trigger further actions, such as releasing pending campaign contents or resending s. You can share the campaign content via your local program. SAP S/4HANA, cloud marketing edition All rights reserved. 7

8 2.2 Administration The following features are available for the marketing administrator: Table 5 Feature Export Definitions You use the application to create export definitions for the following purposes: An export definition can serve as a template for the export of target group member data to CSV files for further processing. An export definition can be used as a personalization for the campaign content. A personalization is a set of available attributes for the campaign content (see Campaign Content). Export definitions are based on the attributes of segmentation profiles. Since you are provided with the predefined segmentation profile All Contacts, all attributes of this profile are available. When creating an export definition, you define which attributes of the contacts such as country or are to be added to the export file or personalization. Import Contacts and Interactions Interaction Interests With the application you can upload interactions and interaction contacts manually in the Comma Separated Value (CSV) file format. You can use Interaction Interests to specify the subject of a contact's interaction. If, for example, a contact clicks a particular product on your Web site, and you want to analyze this particular contact and all contacts that have clicked this product, you define this product as an item of interest. 8 All rights reserved. SAP S/4HANA, cloud marketing edition

9 3 SAP S/4HANA, cloud project services edition This cloud edition supports you in customer project-based service delivery by integrating multiple processes important for commercial project management solutions: Creation of projects Staffing and time recording Procurement Sales order processing and billing Accounting and financials Documentation The following documentation is available for SAP S/4HANA, cloud project services edition: This feature scope description Configuration information available in the app Manage Your Cloud Solution under Configure Your Solution Information on security within this document Services If you like to migrate data from your current SAP system or another legacy system, you can contact SAP for consulting and support. This service might subject to a fee. 3.1 Customer Project Management for Project Services This process enables your project manager to create, manage, and monitor customer projects. Project managers plan work packages and efforts, staff resources, and create billing plans for services. Subsequently, when efforts have been recorded, project managers can release billing proposals, which are later used in the creation of invoices. Project managers can also monitor customer projects for financial performance, using criteria such as cost, revenue, margin, and variance. SAP S/4HANA, cloud project services edition All rights reserved. 9

10 The following features are available: Table 6 Creation of customer projects Manage customer projects Monitor customer projects Release billing proposals You can create and plan customer projects. You can plan several aspects of customer projects such as high-level schedules, the type of project roles and people required to deliver the project, and plan costs and expenses. You can also create project-specific prices for delivered services, create billing plans, and thereby plan the project revenue and margin. You can manage customer projects for which you are the responsible project manager. You can search for projects, copy existing projects, and edit your projects to plan work packages, efforts, resources, and billing, recalculate cost and revenue, and analyze financial key performance indicators (KPIs). You can monitor customer projects from the perspective of financial performance. Project managers can keep track of cost, revenue, and margin, compare planned and actual values, analyze variance between planned and actual values, and use the information to review the project plan, or initiate follow-up activities. You can get an overview of all the open billing proposals within the projects assigned, prepare the list of billing proposals to be released and subsequently trigger billing processes. A billing proposal represents a collection of billing plan items of either time and expense or fixed-price billing type that are planned to be billed on a target billing date. One or several billing proposals of the same project can be released simultaneously to create a debit memo request for further processing and billing. 3.2 Time Recording for Project Services Time Recording to do activity-based time recording for billing and invoicing of projects assigned to you. You can also record time for non-project tasks, such as administration, training, travel time, and so on. 10 All rights reserved. SAP S/4HANA, cloud project services edition

11 The following features support you with this process: Table 7 Record time View all projects Create a note Filter work packages Copy time entries Define first day of the week Navigate to the required week and create, edit, and delete time entries Display titles of projects with the names of relevant work packages grouped under each project Create a note for a time entry field to specify any additional information related to the recorded time Perform filtering to view your required packages and also non project-related tasks Copy time recorded in one particular week to another week Set any day as the first day of the week for your time recording 3.3 Procurement for Project Services You can order services (and also handle travel costs of external service providers) and consumable materials for use in a project through external procurement. The purchasing department creates purchase orders and keeps track of the procurement process with the purchase order as well as the goods and invoice receipts. Items to be procured by the purchaser have no predefined price. The prices are determined within the project. Internal employees can post their travel costs using the supplier invoice with G/L account assignment. In this case internal employees act as the supplier. The following features are available: Table 8 Creating purchase orders You can create a new purchase order that is either based on info records or items of existing purchase orders, or you can create a new purchase order from scratch. In the former case, you can either reuse the transferred data or adapt it according to your requirements, for example by changing the purchase order quantity, or by entering new payment terms. Purchase orders can be sent to the Business Network. SAP S/4HANA, cloud project services edition All rights reserved. 11

12 Approving purchase orders Working with purchasing document items Managing purchase orders Managing supplier invoices Approving supplier invoices Working with supplier invoice lists Working with GR/IR clearing accounts Canceling account maintenance documents You can approve or reject purchase orders. You can forward approval items, add comments and attachments. All purchase orders that you need to either approve or reject are automatically visible for you. Whether or not a purchase order needs to be approved or whether it is released automatically depends on the settings that were made during the configuration process. You can quickly search through big amounts of purchasing documents you are responsible for, namely purchase orders, goods receipts, and supplier invoices. You can manage purchase orders to ensure that you get the ordered items on time, at the correct location, and in the required quantity. You can manually order materials for direct consumption as well as services. The list of purchase orders that is displayed is based on the header level of the purchase order, so the information shown relates to the entire purchase order. On the overview, you can immediately see the number of overdue items for each purchase order. Depending on the status of the purchase order, you can still make changes such as adding or deleting items, or changing the purchase order quantity. Standard purchase orders and the item category standard are supported. You can create and display supplier invoices. When you create a supplier invoice, you can do so with reference to a purchase order or without any reference. You can display supplier invoices that are assigned to you by workflow. You can approve or reject the corresponding work item. If necessary, you can forward a work item to a different employee for further processing. You can use the workflow to approve posted supplier invoices that are blocked for payment. These supplier invoices have been created manually or received via the Business Network and created automatically. You can search for supplier invoices. These supplier invoices have been created with or without the Business Network. You can work with the goods receipt and invoice receipt clearing account. If quantity differences exist between goods receipt and invoice receipt for a purchase order, then a balance results on the goods receipt and invoice receipt (GR/IR) clearing account. You can cancel the account maintenance document. If you clear quantity differences between the goods receipt and invoice receipt for a purchase order using account maintenance, the system produces an account maintenance 12 All rights reserved. SAP S/4HANA, cloud project services edition

13 document. The document displays the quantities of the debit or credit of a material in the GR/IR clearing account maintenance. Posting goods receipts for purchase orders Working with material documents You can post the receipt of goods with reference to the purchase order with which you ordered the goods. You can display a list of material document items and display the material document details of a selected material document item. In addition, you can reverse a material document. 3.4 Sales Order Processing for Project Services This process enables your order management specialist to create, manage, and monitor sales orders for customer projects. The process starts when the order management specialist creates a project and the system automatically creates the sales order for the customer. If necessary, the order management specialist can manually change the sales order (for example, change the payment conditions). During billing, your billing clerk creates the invoice for the customer and posts the invoice to the accounts receivable accountant. The following features are available: Table 9 Creating customer projects Managing sales orders for services Creating billing documents Managing billing documents Monitoring sales order fulfillment Your customer project manager or order management specialist can create customer projects (see Customer Project Management [page 9] ). You can display and check sales orders for correctness. If necessary, you can change sales orders (for example, change payment conditions). You can create billing documents (that is, invoices for customers) from debit memo requests in the billing due list. You can display invoices in a list, check the status of invoices, post the invoices to the accounts receivable accountant, and send output for invoices to the customer. You can monitor and resolve issues that stop sales orders from being fulfilled. When issues are resolved, the system SAP S/4HANA, cloud project services edition All rights reserved. 13

14 transfers billing documents to the accounts receivable accountant. Analyzing incoming sales orders You can view the monthly rolling trend for sales as a graphic or a table. You can analyze the net amounts of aggregated sales order items with the display currency. You can drill down to view detailed information for selected sales organizations, materials, material groups, sold-to parties, sales document types and so on. You can filter the items according to various criteria, such as year, month, sales organization, material group, and sold-to party. Analyzing sales volume You can view the monthly sales volume as a graphic or a table. You can analyze aggregated billing document item net amounts with the display currency. You can drill down to view detailed information for selected sales organizations, sold-to parties, and bill-to parties. You can filter the items according to various criteria, such as year and month, sales organization, sold-to party, and bill-to party. 3.5 Accounting and Financial Close You use Accounting and Financial Close to perform external accounting tasks using General Ledger Accounting. As a general ledger accountant, you can use the following functions: Table 10 Master Data You can manage master data for profit centers, profit center groups and G/L accounts. If you specify profit centers in postings, you can create a profit and loss statement (P&L) for profit centers and a financial statement for internal purposes. 14 All rights reserved. SAP S/4HANA, cloud project services edition

15 G/L account master data defines how business transactions are posted on G/L accounts and how the posting data is processed. The directory of all G/L accounts is the chart of accounts. Postings and Documents You use documents to enter business transactions. You can manage open items by reversing or clearing open items for example. You can also reset a clearing. You can create recurring entries for postings that are repeated regularly. Closing Operations and Reporting For closing operations at period-end closing, you can use the programs available for analyzing, valuating, and reclassifying the posting data. With these closing operations, you create a financial statement and a profit and loss statement (P&L). There are different programs available for sales/purchases tax declarations and tax payable postings Country-Specific Features in Accounting and Financial Close The following functional localization features are provided: Table 11 Country Australia Canada United Kingdom Country-Specific Feature Goods and Services Tax (GST) Reporting Tax Reporting (GST/HST/PST/QST/RITC) Value-Added Tax (VAT) Reporting EC Sales List Reporting 3.6 Accounts Receivable Accounting You use accounts receivable accounting for processing open customer invoices, and to monitor incoming payments. For this purpose, you can use the following features: SAP S/4HANA, cloud project services edition All rights reserved. 15

16 Table 12 Monitoring of receivables Clearing of open invoices You can display overdue receivables and customer balances. In addition, you can process individual customer items. You can post incoming payments and manually clear open items. 3.7 Accounts Payable Accounting Invoices are created in purchasing and submitted to accounts payable. As an accounts payable accountant, when you receive an invoice, you can view key performance indicators (KPIs) for the invoice and process the invoice. The following features support you with this process: Table 13 Analysis of payments to vendors Management of cash discounts Reviewing of cleared overdue invoices Evaluation of days payable outstanding Management of payments Management of payment blocks Management of payment proposals You use this feature to view information about payments to vendors. You can check the overdue payable amount and the future payable amount. If you identify negative trends in the payable amount, you can notify the responsible persons to take action. You use this feature to forecast the available cash discounts and to monitor the cash discount utilization in your responsible area. You can find out where you need to make better use of cash discounts in order to avoid cash discount loss in the future. You use this feature to get details and statistical facts about cleared overdue invoices. You use this feature to identify vendors with the highest or the lowest days payable outstanding. You use this feature to create, post, and, if necessary, reverse payments. You use this feature to set and remove payment blocks on invoices or vendor accounts. You use this feature to revise and release payment proposals. Journal entries are then generated in the finance system. 16 All rights reserved. SAP S/4HANA, cloud project services edition

17 Reviewing of checks Australia only: running of withholding-tax report You use this feature to display a check from a payment run as a PDF. You can then view the check details. You use this feature to extract data for your monthly or quarterly withholding tax return if you do business in Australia. 3.8 Profitability and Cost Analysis This business area enables you to evaluate market segments, classified according to products, customers, orders, or any combination of these, or according to strategic business units, such as sales organizations or profitability segments, with respect to your company s profit or contribution margin. As part of period-end closing, you can also carry out activities such as results analysis, settlements, and overhead allocations. Table 14 Settlement You can compare the ratio of planned and actual costs on a project with the ratio of planned and actual revenue to determine whether the project costs can be capitalized as work in process You can also settle projects to capitalize the balance from the results analysis and obtain detailed data in the results analysis for enterprise controlling Revenue and cost of sales Overhead allocation (profitability analysis) You can provide information on revenue and cost of sales to support internal accounting and decision-making. You can perform overhead allocation for profitability analysis 3.9 Country Availability SAP S/4HANA, cloud project services edition, contains the following functional localization features. Click on the links to read more about the functional localization features. Table 15 Country Sections Listing Country-Specific Features Australia Country-Specific Features in Accounting and Financial Close [page 15] SAP S/4HANA, cloud project services edition All rights reserved. 17

18 Country Sections Listing Country-Specific Features Canada Country-Specific Features in Accounting and Financial Close [page 15] United Kingdom Country-Specific Features in Accounting and Financial Close [page 15] 18 All rights reserved. SAP S/4HANA, cloud project services edition

19 4 This cloud edition provides a set of scenarios that supports your enterprise holistically with logistic, financial as well as project management scenarios. Documentation The following documentation is available for : This feature scope description Configuration information available in the app Manage Your Cloud Solution under Configure Your Solution. Note If you need further configuration than available in Configure Your Solution, please contact SAP for consulting and support. This service might subject to a fee. Information on security within this document Services If you like to migrate data from your current SAP system or another legacy system, you can contact SAP for consulting and support. This service might subject to a fee. 4.1 Generic Information Master Data Master data represents the business data your company requires about individuals, organizations, or products. It remains unchanged over a long period of time and supports transactional processes. Example You can define business partners, such as customers and suppliers, as well as materials or services. Additionally, you can define relationships between the two (for example, information about a specific material and a supplier for this material are stored in a purchasing info record). All rights reserved. 19

20 4.1.2 Time Recording for Project Services Time Recording to do activity-based time recording for billing and invoicing of projects assigned to you. You can also record time for non-project tasks, such as administration, training, travel time, and so on. The following features support you with this process: Table 16 Record time View all projects Create a note Filter work packages Copy time entries Define first day of the week Navigate to the required week and create, edit, and delete time entries Display titles of projects with the names of relevant work packages grouped under each project Create a note for a time entry field to specify any additional information related to the recorded time Perform filtering to view your required packages and also non project-related tasks Copy time recorded in one particular week to another week Set any day as the first day of the week for your time recording European Monetary Union You need this component to be able to carry out transitions to the Euro currency in your system. You use it to cover legal requirements, to be able to carry out business transactions more easily in the dual currency phase and to carry out the local currency changeover. Table 17 Additional Functions for the Euro These functions are used for processing business transactions more easily during the dual currency phase. 20 All rights reserved.

21 Local Currency Changeover Changeover in Consolidation If your local currency is the currency of a country which is participating in European Monetary Union, you are legally required to change it over to the Euro during the dual currency phase. For this purpose, you require translation programs which carry out the technical changeover (i.e. converting the local currency into Euros) according to the legal translation rules. This changes over the data in Consolidation to the Euro currency (Euros) Data Aging With the data aging feature, you can manage the lifecycle of current and historic data. Note This feature is currently available only for a few data aging objects. The following feature is available: Table 18 Feature Managing historic data Data aging offers the option of moving large amounts of data within a database to gain more working memory. With this, you can manage current and historic data using the data aging framework. All rights reserved. 21

22 4.2 Accounting Accounting and Financial Close Accounting and Financial Close You use Accounting and Financial Close to perform external accounting tasks using General Ledger Accounting. As a general ledger accountant, you can use the following functions: Table 19 Master Data You can manage master data for profit centers, profit center groups and G/L accounts. If you specify profit centers in postings, you can create a profit and loss statement (P&L) for profit centers and a financial statement for internal purposes. G/L account master data defines how business transactions are posted on G/L accounts and how the posting data is processed. The directory of all G/L accounts is the chart of accounts. Postings and Documents You use documents to enter business transactions. You can manage open items by reversing or clearing open items for example. You can also reset a clearing. You can create recurring entries for postings that are repeated regularly. Closing Operations and Reporting For closing operations at period-end closing, you can use the programs available for analyzing, valuating, and reclassifying the posting data. With these closing operations, you create a financial statement and a profit and loss statement (P&L). There are different programs available for sales/purchases tax declarations and tax payable postings Country-Specific Features in Accounting and Financial Close The following functional localization features are provided: 22 All rights reserved.

23 Table 20 Country Australia Canada United Kingdom Country-Specific Feature Goods and Services Tax (GST) Reporting Tax Reporting (GST/HST/PST/QST/RITC) Value-Added Tax (VAT) Reporting EC Sales List Reporting Asset Accounting You use Asset Accounting to manage and monitor tangible fixed assets. It provides detailed information about the transactions relating to tangible fixed assets. Prerequisites To be able to use Asset Accounting, you have to also use General Ledger Accounting. For more information, see Accounting and Financial Close [page 14]. As an asset accountant, you can use the following functions: Table 21 Master Data Asset Acquisitions and Asset Retirements Using the asset master record, you can create, edit, and manage the master data of Asset Accounting. You can post asset acquisitions integrated with accounts payable accounting or not integrated. Analog to this, you can post asset retirements integrated with accounts receivable accounting or not integrated. In addition to this, there are more functions available for asset acquisitions and retirements. Depreciation More Transactions, Reversal With depreciation you map impairments incurred or impairments that are due to tax law requirements. More transactions, for example post-capitalizations are available. You can reverse documents that are posted in Asset Accounting. Closing Operations and Reporting You post the depreciation amounts periodically, directly in General Ledger Accounting. All rights reserved. 23

24 Create an asset history sheet to represent the development of the fixed asset from the opening balance through to the closing balance. More tools for the reporting and analysis of asset portfolios, asset transactions, and depreciation are also available Accounts Receivable Accounting You use accounts receivable accounting for processing open customer invoices, and to monitor incoming payments. For this purpose, you can use the following features: Table 22 Monitoring of receivables Clearing of open invoices You can display overdue receivables and customer balances. In addition, you can process individual customer items. You can post incoming payments and manually clear open items Accounts Payable Accounting Invoices are created in purchasing and submitted to accounts payable. As an accounts payable accountant, when you receive an invoice, you can view key performance indicators (KPIs) for the invoice and process the invoice. The following features support you with this process: Table 23 Analysis of payments to vendors You use this feature to view information about payments to vendors. You can check the overdue payable amount and the 24 All rights reserved.

25 future payable amount. If you identify negative trends in the payable amount, you can notify the responsible persons to take action. Management of cash discounts Reviewing of cleared overdue invoices Evaluation of days payable outstanding Management of payments Management of payment blocks Management of payment proposals Reviewing of checks Australia only: running of withholding-tax report You use this feature to forecast the available cash discounts and to monitor the cash discount utilization in your responsible area. You can find out where you need to make better use of cash discounts in order to avoid cash discount loss in the future. You use this feature to get details and statistical facts about cleared overdue invoices. You use this feature to identify vendors with the highest or the lowest days payable outstanding. You use this feature to create, post, and, if necessary, reverse payments. You use this feature to set and remove payment blocks on invoices or vendor accounts. You use this feature to revise and release payment proposals. Journal entries are then generated in the finance system. You use this feature to display a check from a payment run as a PDF. You can then view the check details. You use this feature to extract data for your monthly or quarterly withholding tax return if you do business in Australia Cash Management Cash Daily Operations Every day, cash managers need to perform tasks such as monitoring cash positions, making bank transfers, approving payments, and so on, to ensure the corporate functions and the business runs with enough fund. All rights reserved. 25

26 Table 24 Bank statement import status Cash positions Payment details Bank transfers Payment approvals You can use this feature to monitor the import status of bank statements for all the bank accounts that are set to be monitored. You can use this feature to check the actual and forecasted cash positions to assist cash allocation decision-making. You can use this feature to check the actual and forecasted payments for a certain time interval and identify problematic payments that are booked. You can use this feature to initiate a bank-to-bank transfer and track the status of the bank transfers made recently. You can use this feature to approve or reject outgoing payments before the payment files are sent to banks Bank Account Management To centrally manage the bank accounts in an enterprise, cash managers need to carry out activities such as creating, modifying, and closing bank accounts, as well as performing annual reviews. Table 25 House banks Bank account master data You can use this feature to manage your house banks. You can use this feature to define bank account master data, such as: Common properties of bank accounts Payment signatories Overdraft limits Bank account groups Workflow processes Bank account reviews You can use this feature to control the process of opening, modifying, closing, and reviewing bank accounts You can use this feature to perform the following tasks: 26 All rights reserved.

27 Initiate a review process for selected bank accounts to ensure that the bank account master data is up to date Monitor the review status of launched review processes Sent and received requests You can use this feature to track and process requests that you have sent or received for opening, modifying, closing, and reviewing bank accounts Profitability and Cost Analysis Overhead Cost Accounting This business area covers transaction-based actual postings that are normally used in Overhead Cost Accounting. It also offers a transparent view across cost center accounts, enables journal entries to be processed for various purposes, and periodic as well as end-year activities to be prepared. The following features support you with this process: Table 26 Master data in cost accounting You can manage various types of master data, such as Cost centers Cost center groups Activity types Activity prices Statistical key figures Overhead allocation between cost centers Actual data reporting You can maintain activity prices for any combination of cost center and activity type. The activity price is needed for allocating an internal activity. You can maintain statistical key figures, which serve as a basis for internal allocations. You can allocate posted costs from support cost centers to primary cost centers. You can report on actual data for selected periods for the following objects: cost centers projects market segments All rights reserved. 27

28 profit centers Profit & loss statement Material inventory values You can report on quantities and values of the material inventory. You can also report on rounding differences between the current stock postings of the actual stock and the calculated stock Profitability and Cost Analysis This business area enables you to evaluate market segments, classified according to products, customers, orders, or any combination of these, or according to strategic business units, such as sales organizations or profitability segments, with respect to your company s profit or contribution margin. As part of period-end closing, you can also carry out activities such as results analysis, settlements, and overhead allocations. Table 27 Settlement You can compare the ratio of planned and actual costs on a project with the ratio of planned and actual revenue to determine whether the project costs can be capitalized as work in process You can also settle projects to capitalize the balance from the results analysis and obtain detailed data in the results analysis for enterprise controlling Revenue and cost of sales Overhead allocation (profitability analysis) You can provide information on revenue and cost of sales to support internal accounting and decision-making. You can perform overhead allocation for profitability analysis 28 All rights reserved.

29 4.3 Logistics Materials Management Purchasing Purchasing allows you to order direct materials, consumable materials, and services. You can order consumable materials for use in a project through external procurement, and direct materials using purchase requisitions. The purchasing department keeps track of the procurement process with the purchase order as well as the goods and invoice receipts. The following features are available: Table 28 Managing purchase requisitions A purchase requisition is a request to procure a certain quantity of a material, or a service, so that it is available at a certain point in time. A purchase requisition is used as the starting point in purchasing. A demand from an MRP run or a sales order, for example, can result in a purchase requisition. Purchase requisitions usually do not contain information about where the corresponding material or service is supplied from. If only one source of supply is available for a purchase requisition, the system will automatically assign it and the purchase order can be generated out of this assignment. In general, you can assign a source of supply manually from the proposed possible sources of supply. You can assign a source of supply to the items in a purchase requisition and process them. You can optimize the purchasing process by bundling several purchase requisitions into one purchase order. You can create a list of purchase requisitions based on different attributes, such as the supplier, a material, or an account assignment. A purchase requisition can be subject to a release strategy. Managing purchase orders A purchase order is a request or instruction to an external supplier to deliver a quantity of material or to perform services at a certain point in time. When you create a purchase order, you can use an existing purchase order, an info record, or a contract as a reference. The purchase order can, for example, contain different delivery dates, account assignments, texts, and partners. When you use a contract reference, a contract call-off is initiated. You can also create a new purchase order from scratch. You can change purchase order data depending on the existence of follow-on documents, such as a goods receipt, or an invoice. All rights reserved. 29

30 You can list purchase orders based on attributes such as the supplier, a material, or a plant. You can approve or reject purchase orders. You can forward approval items, add comments and attachments. All purchase orders that you need to either approve or reject are automatically visible for you. Whether or not a purchase order needs to be approved or whether it is released automatically depends on the settings that were made during the configuration process. Managing info records A purchasing info record is a source of supply. The info record contains data about a specific material and its supplier. You can use an info record to define the prices and conditions at which you purchase the material from a specific supplier. You can create info records for a material with or without a material master record. Managing purchase contracts A purchase contract is an outline purchase agreement between the supplier and your company to procure special materials or services against which release orders (releases) can be posted. The prices and conditions from the contract will be copied into the purchase order when referring to a contract. A contract can be maintained with a special validity time frame and a target quantity or a target value. The target value is maintained on header level, while the target quantity is maintained on item level. When the target quantity or value you call off is exceeded, the system issues a warning. A purchase contract can be subject to a release strategy. Managing scheduling agreements Maintain source list Managing supplier invoices Scheduling agreements are a form of outline purchase agreement under which materials are procured on predetermined dates within a certain time period. Scheduling agreements contain prices and conditions for a material item. Releases from a scheduling agreement can occur using the MRP run, or you can release them manually. You can create and change scheduling agreements as required, and maintain the delivery schedule. The source list specifies the allowed (and disallowed) sources of supply of a material for a certain plant within a predefined period. Each source is defined by means of a source list record. You can maintain source list records for individual sources of a material. A supplier invoice is a document from a supplier for goods that were delivered or services that were performed. The supplier invoice triggers the payment. You can create a supplier invoice manually. You can display a list of blocked invoice items and release them. In addition, you can create and maintain goods receipt and invoice receipt clearing documents, and cancel the created documents if required. When the invoice reduction functionality is used during the creation of an invoice, output management is triggered to inform the supplier. You can display a list of invoices and navigate to the display of details. 30 All rights reserved.

31 Reporting Integration with Business Network To simplify your daily work, the reporting feature includes a range of functions and reports that provide extensive information on your purchasing spend, analyzing purchase orders and contracts, for example. You can generate lists of purchasing documents by means of various search criteria, such as by the purchasing group or the supplier. Purchase orders can be sent to the Business Network and supplier invoices can be received from the Business Network. The documents are exchanged using cxml messages Inventory Management Inventory management covers the following tasks: Management (that is, the recording and tracking) of stocks of materials on a quantity and value basis Planning, entry, and documentation of stock movements such as goods receipts, goods issues, physical stock transfers, and transfer postings on daily basis Performance of physical inventory (stocktaking) and stock adjustments on periodical basis Inventory management is mainly performed by employees managing the company's stocks at plant and storage location level. The following features are available: Table 29 Physical inventory / inventory count and adjustment This feature allows you to perform the periodic process of making necessary adjustments to stock on hand after a physical count. The benefits are: Transparent view on the stocks currently available Efficient processing of inventory adjustments The process begins with the generation of the required inventory count sheets. Materials can be blocked here for posting during the physical inventory. Once the inventory sheets are printed out, the actual physical inventory count is realized for the given materials. Afterwards, the count result is entered in the system and then any discrepancies against the system quantities are reviewed. The inventory may be recounted until final counts are accepted and inventory differences are posted. Posting goods movements Even in a computer-supported inventory management system, the accepted accounting principle of no posting without a document applies. According to the document principle, a document must be generated and stored in the system for every transaction/event that All rights reserved. 31

32 causes a change in stock. This feature allows you to post, for example, the following goods movements by generating corresponding material documents: Initial entry of stock balances An operation performed once at the start of the productive life of the system in which physical stocks on hand or book inventory balances from a legacy system are recorded as opening book balances. Goods receipts A goods movement with which the receipt of goods from a vendor or from production is posted. A goods receipt leads to an increase in warehouse stock. Goods issues A goods movement with which a material withdrawal or material issue, a material consumption, or a shipment of goods to a customer is posted. A goods issue leads to a reduction in warehouse stock. Transfer posting Stock transfers from one storage location to another storage location as well as changes in stock type or stock category of a material. It is irrelevant whether the posting occurs in conjunction with a physical movement or not. Stock transfers can occur either within the same plant or between two plants. Scrapping A posting in the inventory management system made if a material can no longer be used. Return delivery A delivery returning goods to the vendor for some reason (for example, due to poor quality or because they are damaged), even if the goods receipt has already been posted. If the vendor sends a substitute delivery, the return delivery can be referenced to the goods receipt. Period closing Reporting Goods movements are managed by period. For goods movements to be posted to the correct period, you set the correct period whenever a new period starts. The reporting feature includes a range of functions and reports that provide extensive information on all materials and their stock data: Generating lists of material documents by means of various search criteria Displaying single material documents Evaluating total stocks of given materials at plant and storage location level Evaluating stocks that are located in a plant s stock in transit Output processing Displaying price change documents A physical goods movement generally requires a document in printed form, for example, to serve as a transfer document (goods receipt slip, goods issue slip) for the warehouse or as a label for identification of the material (pallet slip). This feature enables you to generate corresponding documents and to specify that the output is printed or that it is produced and sent by other means, for example by . This feature allows you to display price change documents that specify the valuation price of materials. 32 All rights reserved.

33 Quality Management in Procurement Quality management in procurement deals with quality inspection activities for goods receipts. If the material is specified accordingly, an inspection lot is generated when a goods receipt is posted. The inspection lot represents the request to perform a quality inspection. Based on the inspection result, a usage decision is made for the further processing of the material. The following features are available: Table 30 Inspection planning Inspection Usage decision This feature enables the inspection planner to prepare an inspection. This feature enables the quality technician who executes the inspection to record the inspection results for the inspection lot. This feature enables the quality manager to complete the inspection by recording the usage decision and by making quantity transfer postings Product Lifecycle Management Bills of Material A bill of material (BOM) is a formally structured list of the components that make up a product or assembly. The list contains the object number of each component, together with the quantity and unit of measure. The components are known as BOM items. BOMs are used in various situations where a finished product is assembled from several component parts or materials. They contain important basic data for numerous areas of a company. The following features are available: Table 31 Manage bills of material You can create a complete, formally structured list of the components that make up a product or assembly. All rights reserved. 33

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