Welcome to the Future of Fleet Management & Vehicle Tracking Business Transformation Today

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1 Welcome to the Future of Fleet Management & Vehicle Tracking Business Transformation Today Supporting Compliance Delivering Savings A New Approach to Fleet Management wwwblackboxtelematicscouk

2 Blackbox Fleet s core products and services include: GPS Vehicle Tracking Software The Most Cost Effective GPS Vehicle & Asset Tracking software product with full support and training Our widely acclaimed Online Fleet Management System Completely unique software straightforward and user-friendly, with numerous integration options Car, Van, HGV, Machinery and Grey Fleet management Whatever vehicles make up your fleet, our software is fully geared up to handle all associated tasks and administration Driver Management Tools Watertight processes including electronic licence checking, medical and incident recording, driver training and alerts Vehicle supply and funding New and used cars and vans sourced to order, with a flexible choice of funding options from trusted leading suppliers Fleet Maintenance Support Offering companies guidance on the optimum way to reduce the costs of tyres and maintenance by identifying the spend and looking at how to provide savings Organisational processes Invaluable assistance including fleet policy advice, cost analysis, driver handbook template and electronic document storage Fuel management Simple, innovative ways of controlling your fuel costs through enhanced MPG analysis, smart fuelcard products and driver education Furthermore our eco-recalibration service guarantees fuel savings of at least 10% wwwblackboxtelematicscouk

3 Fleet Solution Whatever your fleet size Uniquely designed to adapt perfectly to every size and type of fleet Understanding exactly how you manage your fleet means we can ensure that Blackbox Fleet blends seamlessly with your business s existing systems and processes Whether you run a fleet of 5 or 5,000, Blackbox Fleet will provide you with the very best in fleet management software and a flexible range of supporting services to address your specific fleet requirements Small Fleets Specific services of particular interest to smaller fleet operators include: As a smaller company you may not have a fleet manager, but the pressures to control fleet costs whilst maintaining compliance - at the same time as running your business - are no less significant than those of larger businesses Blackbox Fleet know the challenges you face We are expertly equipped to deliver straightforward, affordable solutions to give you absolute confidence that your fleet is in good hands Help with the negotiation of garage maintenance agreements Car and van supply, with a range of funding choices and van accessorising services available Fuel management services including discounted fuelcards and MPG analysis Fleet Adviser: a free, online resource centre giving you help and advice with fleet issues Visual and ed alerts for services, MOTs, tax, insurance and warranty renewals Medium Fleets Additional features to benefit medium sized fleets As a medium fleet operator you have a considerable number of vehicles and drivers Whichever way you look at it your fleet is a substantial (and costly) part of your business, and you will be very focussed on ensuring it is managed professionally and diligently Blackbox Fleet can bring you a broad range of services to elevate your fleet management processes to an expert level, whilst engaging with your specific challenges and delivering efficient, cost saving solutions An integrated VOSA-compliant HGV management module Grey fleet management module with ed alerts system and individual driver access Automated import of fuelcard and maintenance data from external suppliers Vehicle safety and inspection checksheets, integrated into the software and with reminder facility Vehicle tracking and connected navigation products to help maximise driver efficiency and productivity A range of cost analysis tools including MPG (miles per gallon), PPM (pence per mile) and whole of life costs Large Fleets Additional services targeted at managing larger fleets Managing a large fleet - with its associated operational, financial, environmental and HR issues is one of the most complex elements of organisational management Control is essential if you are to achieve an operational, compliant, safe and economical fleet Blackbox Fleet s software will integrate seamlessly with your systems to bring you optimum benefit and value for money, and a dedicated team will ensure you receive a bespoke portfolio of supporting services for your specific fleet and organisational challenges Flexibility to import/export data from/to other business systems such as SAP, Sage and AS400 VOSA-compliant HGV module with Operators Licence, tachograph and calibration management tools An intuitive portfolio of management reports with bespoke reporting available Automated import of fuelcard and maintenance data from external suppliers Two-way SMS driver messaging to automate reminders for licence inspections, safety checks and more One to one training for all users, and unlimited ongoing support from named contacts

4 Compliance Peace of mind You need safe, compliant vehicles and informed, educated drivers it s all covered with Blackbox Fleet * HSE and legal requirements for fleet operators are securely woven through all software functionality * Correct Blackbox Fleet usage generates a sound audit trail of fleet activity; a fundamental duty of care requirement * Electronic document storage means instant access to essential paperwork * Blackbox Fleet is fully supported by the UK s leading transport solicitor and specialist tax accountant * Free Fleet Adviser website provides crucial information and advice for all your fleet questions Driver Management Fully underwritten Driver Handbook template, easily editable and with free legislation updates for life Electronic licence checking direct with DVLA - with fully automated service available Easy recording of individual medical information, training completed/required and incidents Online document storage facility eases access to essential driver paperwork Driver risk profiling will help you identify your high risk drivers and ultimately address the associated issues Numerous driver education tools available, from factsheets and training literature right up to workshops and courses A range of downloadable HR form templates for commonly requested fleet-related activities Blackbox Fleet working with FTA for Van Excellence Vehicle Management Every service, MOT, tax and insurance renewal is alerted well in advance, giving you time to take action Proactive vehicle safety check process built in to the system, with alerts and downloadable checksheets Tyre management module for recording and monitoring of tread depths and projected replacements Mileages collected in a variety of manual and electronic ways, giving greater flexibility and system accuracy Garage advisory repairs fully recorded with time/ mileage interval alerts to ensure they are never overlooked A detailed and robust audit trail of vehicle maintenance and usage history; a crucial element of a compliant fleet policy Policies Duty of Care Blackbox Fleet s Fleet Adviser website - a free online resource to help you by providing essential legislative information and answering your questions Individual help and advice on your specific fleet procedures, from experts with extensive experience in fleet legislation and the implementation of compliant policies Fully underwritten Driver Handbook template, easily editable and with free legislation updates for life Every aspect of the software is aligned with the legal obligations of fleet operators, with many functions and modules specifically written to respond to changing legislation The Blackbox Fleet Software is supported by leading transport law solicitors, Backhouse Jones As an employer, you are bound by a legal duty of care to ensure the safety of your staff whilst they are at work Driving is one of the most hazardous working activities; every week there are 250 serious injuries and 20 deaths involving people at work on the road Occupational driving is governed by at least 10 separate laws including The Health & Safety At Work Act 1974, the Road Traffic Act 1998 and the Corporate Manslaughter Act 2007 If you run a fleet and employ 5 or more staff, you must have a documented fleet safety policy Blackbox Fleet are trusted by hundreds of companies across the UK to help them achieve fleet compliance through efficient systems, smart technology and essential information

5 Savings Fleet Cost Control With a knowledge of how you manage your fleet we can make sure Blackbox Fleet integrates seamlessly with your business With consolidated fleet processes and improved accessibility, you can enjoy more efficient cost control, legal compliance and streamlined operations Through a simple question and answer process we look at your current fleet processes, and where appropriate integrate them in to one system allowing ease of data access and reducing administration time Looking at all aspects of your fleet management enables us to identify areas of potential cost saving Areas such as fuel management, leasing providers, administration Reviewing your fleet processes will identify if you are potentially vulnerable in the areas of legal compliance, Health & Safety and Duty of Care Blackbox Fleet s integrated solution and advice puts you firmly in control Fuel Maintenance Acquisition MPG reporting by exception will help you identify inefficient vehicles/drivers for further exploration/action Fuelcard purchasing data can be automatically imported to Blackbox Fleet for easy, comprehensive analysis A range of fuelcards available, giving you direct savings on pump prices and flexible management tools Tyre Management Access to all makes and types of tyres at competitive prices in association with a leading online supplier An integrated tyre management facility within Blackbox Fleet helps you monitor tyre tread depths, plan replacements in advance and spot excessive tyre wear/ damage Individual advice from our maintenance specialists on sensible tyre selection and replacement Service and cambelt replacement alerts are communicated to the appropriate person/department to ensure prompt action and pre-booking Integrated vehicle safety check programme will highlight defects in their infancy, for instant and less costly repair Garage advisory repairs are fully recorded and alerted, enabling preventative maintenance instead of more costly reactive repairs Advance notice of MOT, tax and insurance renewals will help you avoid costly vehicle downtime Accident management service simplifies the accident handling process, saves you time and keeps repair/downtime costs to a minimum Intelligent maintenance logging and reporting helps you analyse whole of life costs and spot excessive expenditure New and used cars and LCVs supplied to order and at highly competitive prices Blackbox Fleet use a consultative, impartial approach in working with you to ascertain the most sensible, cost effective funding method for your company Access to the very best funding rates in association with leading suppliers Discounted rates on van accessories such as ply lining, roof bars and racking solutions Exceptional customer support at every stage of enquiry, order, delivery, aftersales and beyond Fleet Taxation Blackbox Fleet s team of specialists can undertake a review of your individual fleet and help to identify areas where tax savings can be made Fully Accredited Integration The Most Cost Effective GPS Vehicle & Asset Tracking System fully integrated with your Blackbox Fleet software for a comprehensive, all-encompassing fleet management system Instantly know where your vehicles and drivers are and communicate instructions direct from your office Live Tracking Accurate arrival & departure Times Driver Behaviour Speeding & Fuel Idling Issues Direct Mileage import from vehicle tracking to Fleet system Automated Service & Advisory issues Analytical Management Reporting / Information Fuel usage Route Planning Live Traffic & Accident Information Essential advice on fleet-related HR processes such as private fuel and advisory fuel rates, to help you make sure your chosen approach is of maximum benefit to all parties wwwblackboxtelematicscouk

6 Acting on our promise The system has enabled us to greatly improve vehicle utilisation, decrease vehicle costs, reduce driver overtime pay, improve staff productivity and enhance our customer service levels Countrywide Freight Group It is an extremely sophisticated, scalable system which has allowed us to monitor anything we want on the vehicles Derby City Council A company who understood our needs Their customer focus and non-aggressive sales tactics stood out against the competition PSS (GB) Ltd Supporting Compliance Delivering Savings A New Approach to Fleet Management wwwblackboxtelematicscouk Trusted by 100 s of companies across the UK

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