The Intelligent Way of Project and Planning Data Management

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1 The Intelligent Way of Project and Planning Data Management

2 EN4M Multi-project and strategy data management system (PPDM) Guided by the premise of breaking the complex down into simple components, EN4M distils extensive project, product and process data into user-friendly information. This scalable and user-friendly solution serves as a central system for all those involved in the project and planning, and creates synergies for success - whatever the industrial sector, size of company, or company division.

3 EN4M for municipalities and public administration The challenges which industry has had to face for a long time are now manifesting themselves in the area of public administration. Even municipalities and rural districts are feeling the growing pressure on them. The ever growing complexity of municipal projects, with their increasing numbers of distinct tasks, demands efficient handling. It s no minor undertaking in the face of ever-shrinking revenues from taxes and fees, staff cuts, and lowered budgets for new ventures. EN4M software from ENCOM is a solution which can help take command of even the largest projects, minimise risks, and re-organise cross-departmental processes and structures. This is achieved through the enhancement of communications between all stakeholders in the project, and streamlining complex procedures while increasing efficiency.

4 All essential project management and strategy data management tools combined into a single system All planning objects, planning structures and data are represented in EN4M and stored in a central register. The high-grade internal linking between these objects allows the user, on the basis of a detailed access control policy, to quickly and reliably assess strategy data, set triggers, and carry out direct action related to processes and plans. EN4M ensures ease of use and high user acceptance, because users are faced with only the data and functions as are required to manage their tasks. Existing knowledge of EN4M is conserved. The administration of documents, whether digital or in hard copy, is hassle-free. The compilation of client-specific reports ensures that strategy data can be assessed at any time and utilised for negotiations or as input for a different IT system. It is important to evaluate and conserve assets in the sense of double-entry bookkeeping. EN4M offers for example the capability to have triggers give early indication of the progress of guarantee claims or of recurring maintenance measures. These triggers can also be used to avoid liability claims, by having early flagging of the progress of discharge approvals in the network. EN4M allows resources, schedule plans, tasks and budgets to be managed in a cost-optimal, risk-minimal manner. Central data management and granular access authorisation guarantee maximum IT security. This is why EN4M is a crucial component in the realisation of collaboration models which cross boundaries between divisions, departments, or resources. Benefits for the realisation of e-government Uniquely-defined process structures. Optimisation of the resources deployed (personnel, budget, collaboration) Minimisation of risks (schedules, budget, liability, guarantees) Conservation of knowledge Increased efficiency Streamlining of complex processes and procedures

5 Added value for municipalities and public administration EN4M links together the diverse project / product / process data, as well as data on targets and organisation, across-the-board from management, and then prepares and presents these in a user-friendly manner. Thus EN4M creates transparency and provides meaningful and relevant information for solid decision-making. An investment which quickly pays for itself. Features All project data and planning data are stored in a single database, which EN4M has access to. Universal planning via unification of all projects, data and information into one system. Increase in efficiency, traceability, integrated processes, and comparability, by means of a high degree of standardisation. Redundancy-free, consistent and accelerated processes via a work and communications platform which spans all departments. Safeguard valuable knowledge and know-how by lodging it in a central knowledge base. Cross-company (departments and projects) assessment by reporting and key figures. This leads to Reduction of effort in planning, management, and controlling Reduction of additional expenses by the avoidance of crash measures Reduction of lead times Minimisation of risks Increased responsiveness Greater satisfaction among both customers and staff

6 References EN4M has been successfully used for years by wellknown car manufacturers. But municipalities such as the city of Saarlouis and Luxemburg now count among the ever-growing number of satisfied EN4M customers. Further information: About ENCOM ENCOM is an IT consultation and service company which focuses its activities in the areas of process development, software engineering, consulting, and standard software solutions. Our range of services covers process analysis, software implementation, support, and everything in between. We have been successfully implementing process projects and IT projects, as well as individual solutions since 1996, in areas such as the automotive industry, steel industries, plant engineering and for municipalities. ENCOM Pavillonstrasse 23 D Saarlouis Phone