PROACTIS Solutions & Services for Procurement

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1 PROACTIS Solutions & Services for Procurement What we do for you as the person responsible for procurement How We Help increase savings, reduce risk and improve efficiencies by increasing your organisation s level of Spend Under Management

2 We Can Help with Your Immediate Priorities... Regardless of where you stand in terms of developing your organisation s vision for Spend Control, you almost certainly have things you know you can do to improve your effectiveness in the near term. We can help you address immediate priorities quickly and cost effectively. For instance, we can help with specific tasks such as: Gain a clear picture of where your organisation is spending today Improve the quality of your supplier records Get a handle on your organisation s existing supplier contracts Help run an eauction on a priority category We use our own tools to do many of these things because the tools really work. BUT, you don t necessarily need to commit to ongoing use of our software tools if you re not ready for that. Or you can start with just a small portion of our solution suite and expand at your own pace. You can work methodically toward a broad vision or start small and expand the vision as you go. We ve seen both approaches work very well over time.

3 We Can Help with Your Big Picture Capacity, Talent & Process Goals... Beyond specific immediate priorities, we know you also have higher level issues that impact your ability to do more for your organisation. We work with organisations around the world and consistently hear three broad-based operational goals from procurement executives: Increase procurement capacity Build more procurement talent Standardise on procurement best practices Although the details of your situation are unique, it s likely that you share these almost universal goals. Because they are so common, we orient our solutions and services specifically to address them.

4 1 Increase procurement capacity How We Help By automating routine tasks and streamlining key processes, our software solutions significantly increase the effective capacity of your Procurement team. Our software solutions: Liberate your team from non-value-added tasks by automating many routine administrative functions and providing automatic alerts when things need to be done Speed up access to much more of the information your team needs Enable you to utilise category experts within your organisation s operational departments while ensuring adherence to procurement policies and procedures Enable more self-service buying throughout your organisation while ensuring compliance with purchasing policies and driving high on-contract spend Our outsource services: Perform selected processes for you so you can focus your team on core activities like strategic sourcing, supplier development and contract negotiation.

5 2 Build more procurement talent How We Help We are not procurement training specialists there are a number of good sources available for that. What we can do is make it easier for you to focus your people on building key skills and on using the talent available throughout your organisation. Our software solutions: Make it easy for new members of your Procurement team to learn and consistently follow best practice procedures by guiding them through standardising processes using templates, workflow and automated business rules Free up more time for outside or self-education on specific skills (e.g. negotiation) and spend categories (e.g. contingent labour) by significantly reducing the time your people need to spend on routine administrative tasks Leverage category knowledge from outside Procurement by enabling structured, standardised, workflow-driven processes that direct purchase requests to the right expert, use their time efficiently, and ensure proper procedures Our outsource services: Reduce the need to maintain staff with specialised skills you only require on an occasional basis

6 3 Standardise on procurement best practices How We Help PROACTIS eprocurement software solutions fundamentally help you standardise around procurement best practices by providing a framework of process and document templates, automated workflow and business rules, a single repository of information, and capture of all spend activity details. With consistent procedures and a single source of information, good procurement practices become a natural part of everyone s day. Our software solutions: Automatically guide your Procurement team and everyone involved through standardised, transparent, fully tracked sourcing processes from collaborative requirements definition through to structured supplier selection Establish an online platform and process flows for consistent two-way interaction between you and your suppliers from initial registration and qualification to RFx responses and eauctions, to PO placement, invoicing, and payment Automatically guide employees through the right authorisation processes and to the right established suppliers and contracts or the right spot-sourcing process for what they need

7 We Stand Ready PROACTIS is a resource you can call upon to help with whatever goal you want to achieve or challenge you want to overcome no matter how large or small your objective may be. We can work directly with you and your Procurement team to improve how suppliers are selected, how contracts are managed, and how the right information is made available to the organisation We can work directly with your organisation s Finance team to improve how purchases are authorised, how budgets are managed, and how invoices are processed We can work jointly with you and your Finance team to tie everything together to make good purchasing practices a natural part of how your organisation operates, and make cost-consciousness a natural part of your organisation s culture We offer a highly integrated, yet also highly modular family of Spend Control and eprocurement solutions: Visit proactis.com to learn more

8 e: w: proactis.com PROACTIS 2014