Research Grantee Welcoming Guide

Transcription

1 Research Grantee Welcoming Guide 2015

2 SUMÁRIO Welcoming Note Presentation of Universidade Católica Presentation of Católica Porto Applicable regulations for the Research Grantees Health and Safety in the workplace Environment Basic Conduct Communication Information systems Library and Information management Other information

3 WELCOMING NOTE This Welcoming Guide aims to be a facilitating instrument of the welcoming process of the reception and integration of the research grantees that, for the first time, have come in contact with Católica Porto. The main objective of this guide is to provide information about Católica Porto, which may facilitate your integratin in the Institution, as well as in the Unit, Department or Service where you will be practicing your work. This document will allow you to become aware of the organizational structure and the functioning of the institution at various levels, duly classified in your general objectives and in your strategic areas. If, after reading this guide, you have any doubts or concerns, you may direct them to the Direction of Personnel Management - Direção de Gestão de Pessoas. Welcome!

4 PRESENTATION OF UNIVERSIDADE CATÓLICA PORTUGUESA HISTORY The Universidade Católica Portuguesa (UCP) was created in 1967 through the foundation of the Faculdade de Filosofia (Braga). In 1968, opened its head office in Lisbon, and was recognized by the Government in It is the first portuguese university that was not established by the Government, but by the Catholic Church, under the Concordat of 1940 between the Portuguese Government and the Holy See. Since then, it has provided a significant contribution to the development of Portuguese higher education. The diploma of legislative framework from UCP Decreto-Lei nº 128/90 published in 1990, recognized it as such. The new Concordat of 2004 states, in art.º 21º, the «institutional specificity» of Universidade Católica Portuguesa. For more detailed information: Link História W

5 PRESENTATION OF UNIVERSIDADE CATÓLICA PORTUGUESA GOVERNING STRUCTURE The Universidade Católica Portuguesa is a free, autonomous and public academic institution. It is currently made up of fiffteen basic teaching and research, as well as three similar departments. UCP is an academic and administrative unit, decentralized into four Regional Centres: Beiras, Braga, Lisboa (head office) and Porto. The current Statuses of the University, enacted in 1993, identify the following governing bodies : The Grand Chancellor, The Dean, The Board, The Dean's Board, The Board of Financial Management. The Congregation for Catholic Education and the Portuguese Episcopalian Conference are both hierarchically superior bodies of the University.. For more detailed information: Link Organização e Reitoria W

6 PRESENTATION OF CATÓLICA PORTO INTRODUCTION Católica Porto began its activities in 1978 with the Faculdade de Direito. It is divided into 2 campuses: Campus Foz Located near Foz Velha. It integrates six teaching units: Escola das Artes, Escola de Direito, Faculdade de Economia e Gestão, Faculdade de Educação e Psicologia, Faculdade de Teologia, Instituto de Bioética. Campus Asprela: Located near the Pólo Universitário do Porto. It integrates two teaching units: Escola Superior de Biotecnologia and Instituto de Ciências da Saúde.

7 PRESENTATION OF CATÓLICA PORTO MISSION It is Católica Porto s mission to creat and share critical, inovative and socially relevant knowledge, at the service of integral development of the people and for mutual benefit.

8 PRESENTATION OF CATÓLICA PORTO VALUES Promoting the Individual and Life : Searching for the personal development of every contributor and each of their students, regardless of their age or condition, creating a demanding and rigorous teaching and learning environment for everyone. The Search of Truth: Constantly, tirelessly and critically chasing the truth, for research and teaching, making this search the central axis of their mission as a University. Freedom and Independance: Developing, in freedom and independance, teaching, research and provision of services practices. Solidarity: Cultivating solidarity as a value that will better improve the develpment of the city and the world in which we live and which we wish to have a more human face. Sustainable Development: Promoting balanced progress and a positive vision on the future of the Region and the Country, bordering on boldness, on pro-activity, on inovation and on hope.

9 PRESENTATION OF CATÓLICA PORTO VISION Católica Porto plans on continuing to be a University chosen by young people for: The excellence of its teaching and research; Its scientific and technical expertise; Its solid cultural formation; The quality of human development that it provides to students; The innovative and useful way it serves the community by intervening in cultural life and the formation of the social agenda; The quality of the support it gives to the development of the life cycle of adults and the elderly; The stimulating and differentiating university climate it offers. It also intends on being the University that is chosen the most by employers, that prefer our graduates due to their ethics and competence. We will, once again, be a University involved in solidarity with all people, institutions of the community and their dreams of a better future. The City, the Region and the Country can trust us.

10 PRESENTATION OF CATÓLICA PORTO GOVERNING STRUCTURE The governing structure of Católica Porto is adjusted to a university that develops its activity in many fields of knowledge and intervention in Portuguese society which achieves its reason for excellence in their practice and in the fulfilling of its mission and values. President Deputy Directors Academic Units Shared Services Centre Escola de Direito Faculdade de Teologia Escola Superior de Biotecnologia Faculdade de Economia e Gestão Escola das Artes Instituto de Bioética Faculdade de Educação e Psicologia Instituto de Ciências da Saúde Direção Académica Direção Financeira e Orçamental Direção de Operações e Infraestruturas Direção de Comunicação e Empregabilidade Direção de Gestão de Pessoas

11 PRESENTATION OF CATÓLICA PORTO ACADEMIC UNITS Presidency Faculdade de Educação e Psicologia Faculdade de Teologia Escola das Artes Escola de Direito Faculdade de Economia e Gestão Instituto de Bioética Escola Superior de Biotecnologia Instituto de Ciências da Saúde Católica Porto integrates eight teaching units: Faculdade de Educação e Psicologia ( Faculdade de Teologia ( Escola das Artes ( Escola de Direito ( Faculdade de Economia e Gestão ( Instituto de Bioética ( Escola Superior de Biotecnologia (ESB) ( Instituto de Ciências da Saúde (ICS Porto) ( These teaching units offer graduate education (1º, 2º and 3º cycles), postgraduate formation and continuous formation. To consult the formative offer: Direct Link Formative Offer W

12 PRESENTATION OF CATÓLICA PORTO SHARED SERVICES CENTRE The Shared Services Centre s (CSP) main objective is to provide quality, flexible towards certain necessities and costcontrolled services to Católica Porto. The SSC is estructured in five different directions and ten areas. For more information: Link CSP Presidência Direção Académica Direção Financeira e Orçamental Direção de Operações e Infraestruturas Direção de Comunicação e Empregabilidade Direção de Gestão de Pessoas Gestão dos Serviços Académicos Apoio a Candidaturas e Gestão de Projetos Sistemas e Tecnologias de Informação Comunicação e Relações Públicas Mobilidade e Relações Internacionais Gestão Financeira e Orçamental Gestão de Infraestruturas Estudantes e Empregabilidade Biblioteca e Gestão da Informação Logística e Aprovisionamento

13 PRESENTATION OF CATÓLICA PORTO RESEARCH UNITS There are eight Research Units in Católica Porto : CEPP - Centro de Estudos do Pensamento Português ( CEID - Centro de Estudos e Investigação em Direito ( CITAR - Centro de Investigação em Ciências e Tecnologias das Artes ( CEGE - Centro de Estudos em Gestão e Economia ( CEDH - Centro de Estudos de Desenvolvimento Humano ( GIB - Gabinete de Investigação em Bioética ( CBQF - Centro de Biotecnologia e Química Fina. ( CIIS - Centro de Investigação Interdisciplinar em Saúde (

14 PRESENTATION OF CATÓLICA PORTO OTHER UNITS Also part of the governance structure of Católica Porto are the following units: SIGIQ Sistema de Garantia Interna de Qualidade ( UDIP- Unidade para o Desenvolvimento Integral da Pessoa ( Provedor do Estudante ( Pastoral Universitária ( Serviços de Segurança e Saúde no Trabalho ( UCE - Universidade Católica Editora ( GAD - Gabinete para os Alumni e para o Desenvolvimento Comissão de Ética GEA- Gabinete de Estudos Ambientais

15 HUMAN RESOURCE PRACTICES APPLICABLE REGULATIONS FOR THE RESEARCH GRANTEES The following regulations are applicable to Research Grantees: Research Grantee Status; The Research grants regulation; Católica s FCT approved Research Grant regulation. Rules for the payment of grants and of the Voluntary Social Security. For more detailed information: Links : Research Grantee Status FCT Regulations for Scholarships 2013 (PDF, 243KB) Católica s Research Grant regulation Rules for the payment of grants and of the Voluntary Social Security

16 HEALTH AND SAFETY IN THE WORKPLACE SERVICE FOR HEALTH AND SAFETY IN THE WORKPLACE Católica Porto possesses an internal organization of the Health and Safety in the Workplace service (HSW). This area vows to practice its activities in such a way where it permanantly guarantees the safety and preservation of human life, the environment, the heritage and its operability, taking into consideration the following principles of HSW: To promote and strengthen the safety management system, establishing the organizational structure, the responsibilities and the necessary resources for it s establishment; To assure the fulfillment of the demands set forth in the legislation and in the active regulation; To prmote the improvement of the activities, facilities and workplaces in order to prevent accidents and professional sicknesses; To promote the formation and information relative to the inherent risks of all activities in Católica Porto, to students and staff, making them aware of the fulfilling of the security norms; To assure the envolvement and improvement of the satisfaction of all of Católica Porto, stimulating its capacity for initiative for HSW. )

17 HEALTH AND SAFETY IN THE WORKPLACE WORK ACCIDENTS All scholarship holders are covered by a work accident insurance policy A work accident is considered to be any sudden and unforeseen event, which occurs during work hours and at the work place, which causes an injury or sickness, whether directly or indirectly which, in turn, results in a reduction of an individual s capacity to work, to gain, or death. The following, among others, are also considered to be work accidents: On the way to, or from, the workplace; In the spontaneous execution of services which may be of economic gain to the employer; Outside the workplace or work hours, but during the execution of orders or services requested or consented by the employer; During vocational training.

18 HEALTH AND SAFETY IN THE WORKPLACE PROCEDURES IN CASE OF AN ACCIDENT IN THE WORKPLACE IN PORTUGAL Work Accident Yes Do you need to be rescued immediately? No In the Hospital where first aid is provided, request a report in order to present it to the insurance company. Clarify if the work accident is covered by UCP s insurance nº /0 from Fidelidade Contact the Personnel Management immediately to report the accident Contact the Personnel Management immediately to report the accident Report to Hospital Lusiadas Porto, (Av. da Boavista nº171 R/C Porta lateral - Porto), to be analysed by the doctor appointed by the insurance policy, making sure you are in possession of the Report document filled in by the Board of Personnel Management with your assistance Note: It is advised to read the document Acidentes de Trabalho Fidelidade which features detailed information concerning the work accident insurance policy. Link Acidentes de trabalho - Fidelidade

19 HEALTH AND SAFETY IN THE WORKPLACE PROCEDURES IN CASE OF TRIPS ABROAD Trips abroad are covered by the insurance policy and also a travel insurance named AIG Chartis Mission. To activate these insurances, the Board of Personnel Management must be aware of the Research Grantee s trip abroad. Work accident insurance policy: Travel insurance: AIG Chartis Mission UCP s insurance policy nº /0 from Fidelidade. Aditional information: Link Acidentes de trabalho - Fidelidade UCP s insurance policy nº PA14AH423 from AIG Aditional information: Links AIG_Condicoes_Gerais.pdf AIG_Condicoes_Particulares.pdf Aig_procedimentos_Caso_Sinistro.pdf

20 HEALTH AND SAFETY IN THE WORKPLACE PROCEDURES IN CASE OF TRIPS ABROAD (CONT.) If any scholarship holder is to travel abroad, in the service of Católica Porto they must communicate with at least 5 working days, his visit the Board of Personnel Management, through (gpessoas@porto.ucp.pt) with the following elements: Full name Duration of trip Destination City / Country Reason for travel Considering the difficulty in immediately classifying if the accident is in fact work related or not, in case of an accident abroad, please act according to what is set out below:

21 HEALTH AND SAFETY IN THE WORKPLACE PROCEDURES IN CASE OF TRIPS ABROAD (CONT.) Accident Yes Do you need to be rescued immediately? No Direct yourself to the nearest hospital or clinic. Contact the following: As soon as possible, Inform the hospital/clinic that you are covered by an insurance. Contact the Personnel Management to report the accident to the insurance company. Contact the Assistance Company - Travel Guard. Describe the accident that required immediate assistance and identify the hospital/clinic where you are located. As you are covered by a work accident insurance policy, mention that you are receiving participation, but are unsure if the accident may not be classified as a work accident, and as such, intend on using the AIG Mission insurance and request instructions concerning the measures to take. 1. Personnel Management to report the accident to the insurance company and, 2. The Assistance Company - Travel Guard, inform them that you've had an accident, are covered by a work accident insurance policy and that you are unsure if the AIG Mission insurance is applicable to the accident you have described Direct yourself to the nearest hospital or clinic. If you have doubts concerning the classification of the accident, you must follow the instructions set forth by the Assistance Company Travel Guard, while making sure that those same instructions do not alienate the procedure if the accident is in fact a work accident.

22 HEALTH AND SAFETY IN THE WORKPLACE PROCEDURES IN CASE OF TRIPS ABROAD (CONT.) The AIG Mission Group insurance policy covers the following events: Personal accidents Medical expenses and medical assistance Personal belonging and proffesional equipment Travel inconveniences Judicial support Personal civil responsibility Kidnapping, abduction and illegal detention Political evacuation Staff Rehabilitation Plans Crisis management

23 Print this sheet! It is important that you have this in case of an accident! Contact information for work accidents: Personnel Management of Universidade Católica Portuguesa Centro Regional do Porto T Mobile gpessoas@porto.ucp.pt Assistance Company Travel Guard AIG Chartis Mission insurance T : medicalba@travelguard.com Contacts in case of an unclassified accident abroad. Travel insurance (AIG Chartis Mission): Contact information AIG TRAVEL Tel: (351) medicalba@aig.com AIG Europe Limited: Tel: (351) sinistros.aigportugal@aig.com Insurance identification: Work accidents insurance policy UCP s insurance policy nº /0 from Fidelidade Types of accidents Medical expenses and assistance, Judicial support, Kidnapping, abduction and illegal detention and Political evacuation Other accidents AIG Chartis Mission insurance policy UCP s insurance policy nº PA14AH423 from AIG Mission Group. In case you find this document please take note of this important information: The holder of this document is on the Catholic University of Portugal s (in Porto) service. In case of accident, please contact the Board of Personnel Management (Direção de Gestão de Pessoas), report the accident and identify the hospital /health facility where this person is being treated. This person is covered by a work accident insurance and travel insurance. Thank you for your cooperation.

24 HEALTH AND SAFETY IN THE WORKPLACE EMERGENCY CONTACTS In any emergency situation (fire, explosion, accident, intoxication, medical assistance, etc.), if you do not possess the contact information of the nearest emergency teams, you must contact the vigilante who will aid you in calling for the necessary support. Campus Asprela In any emergency situation call: 1216 or 1112 or (0) Or: Alternative number - Green Nº Campus Foz In any emergency situation call: (0) Or: Alternative number Green Nº

25 ENVIRONMENT BASIC CONDUCT The protection and preservation of the environment is a concern to Católica Porto. It is in small deeds that, in our day-today, we can reduce the impact of our activities on the environment, with an attitude of concern and responsibility. This way, it is possible to identify basic conducts that must be implemented and followed during your day-to-day work and in all activities carried out inside the Católica Porto facilities: Turn off the lights when rooms are not being used; Turn off equipment when they are not being used; Turn off computer hardware in post-laboural hours; Unplug any electronic equipment that is not being used (such as cell phone chargers); Preferably take the stairs instead of the elevator; Take advantage of the most natural light as possible before using artificial light; Use, whenever possible, the least amount of water when using the taps in the bathrooms; Properly close taps, so as to avoid "dripping".

26 COMMUNICATION CATÓLICA PORTO S PORTAL

27 COMMUNICATION CATÓLICA PORTO AND SOCIAL NETWORKS To join Católica Porto s Facebook, go to To join Católica Porto s Linkedin, go to

28 COMMUNICATION NEWSLETTER ACONTECE NA CATÓLICA On a weekly basis, ever Research Grantee recieves an informative newsletter Acontece na Católica, with everything that is going on inside the institution and relevent news of the Católica Porto. On a daily basis, and anytime deemed necessary, another newsletter is also sent Católica Porto Acontece Hoje - with everything that will happen on that day. This way, it allows everyone to be aware of the activities going on in Católica Porto and it makes it possible for everyone to participate in the activities they find interesting.

29 COMMUNICATION TELEPHONE LINE INTERNAL CALLS To make internal calls all you need to do is dial the number of the extension you wish to speak. EXTERNAL CALLS To make external calls, you must dial the number 0, and only after you dial the number you wish to call. Please note that incoming calls can be of different types:: national, international and to mobile phones. The permissions to acces external calls differs from extension to extension.

30 COMMUNICATION TELEPHONE LINE (CONT.) Some extensions allow you to establish direct contact from the outside to a certain extension (without going through the operator or the pre-service system). Campus Foz Campus Asprela The extensions that are possible to be contacted with from the outside start with the number "2", for examples, 299. In order to receive a call directly from outside in your extension, you must indicate the general telephone number, replacing the last to numbers (00), by the last numbers of the extension. Normally, the extensions that are possible to be contacted with from the outside start with the number "12", for example In order to receive a call directly from outside in your extension, you must indicate the general telephone number, replacing the last to numbers (00), by the last numbers of the extension. Example: Extension: 299 Example: Extension: 1299

31 INFORMATION SYSTEMS NETWORK SERVICES: LOGIN To access Católica Porto's information systems, you must be duly authorized and for that, it is necessary to create access to the information systems, namely, the local private network, institutional mail address, intranet, printing, internet and online campus (if you are teacher) among others. Therefore, upon the entry of a new research grantee, the Board of Personnel Management makes a request to the Computer Support Service to create a network login, that depending on the permissions set, will give access to the afore mentioned network resources.

32 INFORMATION SYSTEMS NETWORK SERVICES: Católica Porto provides an address to all teachers and staff. can be read via webmail ( using their respective username in the format and password. Attention: The sending and receiving of s is limited to 10 MB, whereas the maximum capacity of the inbox is 500 MB.

33 INFORMATION SYSTEMS NETWORK SERVICES: DATA AREAS. All users have access to three data areas, each one with different sizes and purposes, accessible to any equipment connected to the network, whose characteristics are: Home Folder (Drive H:) Personal area, accessible only by the user, through their username and password; there are 3 different capacity levels available, as are demonstrated the needs of each user, being the default size 250 MB; Group Folder (Drive G:) Group area, accessible to every element of the Area/Unit, in which it is located, as long as a login to the network with a username and password has been carried out; it has a capacity of 300 MB per user and must be used in connection with the Work Group in which they operates in order to share information. Public Folder (Drive P:) Public area, accessible to every element of the Staff that has logged into the network with a username and password; it has a capacity of 50 MB per user and must be used exclusively for sharing information that may be of general interest to the Staff. This area is deleted on a regular basis.

34 INFORMATION SYSTEMS NETWORK SERVICES: DATA AREAS (CONT.) A daily backup of any of these data areas is carried out, meaning that each person must manage what they place there (the data areas must not be used to save software, music, photos, or videos) and what is saved on the hard drive of each computer. If you exceed the storage limits, you will not be able to save anything else, you must delete items until you have space to save other items.

35 INFORMATION SYSTEMS COMPUTER SUPPORT SERVICE (STI) The STI provides a Computer Support Service - Helpdesk for the purpose of: Supporting the utilization of the provided equipment and software; Configuring and giving support to the standard software that is allowed to install on the computers; Installing and configuring the equipment that belongs to Católica Porto. Any support request must always be placed through either of these channels, in the order shown: W suporte@porto.ucp.pt Phone: Foz : Ext 298, Asprela: Ext. 1238

36 INFORMATION SYSTEMS COMPUTER SUPPORT SERVICE (CONT.) Install or execute any other software besides what is already installed in the Católica Porto equipment. If such need presents itself, a request to install must me made, regarding the software s availability and prior authorization from the CSS. IT IS NOT PERMITTED TO: Alter any system or application configurations, unless previously validated by the CSS. Open equipment or peripherals, alter network connections or to change their place, unless previously authorized. Use instant messaging or chat services (with exception to duly justified cases); Use online video and audio services, for the purpose of radio or TV streaming.

37 LIBRARY AND INFORMATION MANAGEMENT The library is part of the network of Universidade Católica Portuguesa s libraries, Given its nature, the library has as its mission to provide the necessary information resources to the university s community so that they may fulfill their objectives regarding their studies, teaching, research and relations with the community, as well as to promote the development of skills in research, location, access, evaluation (critical) and information organization. The library is located in both Católica Porto campuses, with the following schedules Foz campus library: Monday to Friday: 08h20 20h30 Saturday: 09h00-13h00 Asprela campus library Monday to Friday 08H30 19h00

38 LIBRARY AND INFORMATION MANAGEMENT. COLLECTIONS General physical collection ( books and 1200 magazines); European Documentation Centre; Media Library (films and music); Leonardo Coimbra Memorial Library; Maestro Ivo Cruz Collection. SERVICES Domestic loans service; Photocopying service; Inter-Library Loan Service; Acquisition Proposals Service; Study group rooms service; User training and infoliteracy; Off campus access (Remote access to electronic resources and databases). RESOURCES Scientific and Institutional Repository VERITATI Online Research Catalouge; EBSCO Discovery Service (access to millions of articles from dozens of sources from a single access point); AtoZ list ( magazines from A to Z and by subject); B-on; Access to dozens of electronic resources and databases underwritten by the Library; Bibliographic reference Manager.

39 OTHER INFORMATION: Catering: In either Católica Porto campus there are catering services such as bars and canteens. Every week the menu for the week is e- mailed to staff members. Both campuses provide parking in the University parking lot. Parking Lot Usage: In the Foz campus Type of Park Board Parking Teacher s Parking Limited Parking Users Directors, Board staff and duly authorized guests. Teachers identified by badges, which are requested near the Board of Academics. Teachers, staff and students identified by I.D. Cards from Católica Porto. In the Asprela campus, the parking lot is used by Teachers, staff and students of Católica Porto.

40 CONTACTS: Campus Asprela: Rua Arquiteto Lobão Vital Apartado Porto Porto Portugal Tel: Campus Foz Rua Diogo de Botelho, Porto -Portugal Tel: