ADOBE ACROBAT X PRO ADD RICH MEDIA AND INTERACTIVITY

Transcription

1 ADOBE ACROBAT X PRO ADD RICH MEDIA AND INTERACTIVITY Last Edited:

2 Add Hyperlinks to URLs... 4 Turn on Automatic Detect Feature... 4 Create Hyperlinks without Using Auto Detect... 5 Manually Fix an Incorrect Link... 7 Create a Link Manually... 9 Delete a Link Remove All Links Create Links with the Link Tool Use Link Tool Create Links Create and Add Buttons Create Buttons Edit Button Properties Work with interactive Actions Interactive Bookmarks Add actions to a bookmark Add actions to Page Thumbnails Add Video, Sound, and SWF Files Add Video to Your PDF Last Edited:

3 Add Sound to Your PDF Add SWF Files to Your PDF Add Page Transition Add Transitions View transitions The following training document is using Lynda.com Last Edited:

4 Add Hyperlinks to URLs A hyperlink is text within the PDF that, when you move your mouse over it, allows you to click on it and go to a specific URL or even open an addressed to a specific address. Normally hyperlinks are created in the originating program; however they can be made within Adobe Turn on Automatic Detect Feature Adobe Acrobat X will automatically detect URLs and addresses, and turn them into hyperlinks. So, any text including a or myname@provider.com will become a hyperlink. Click Edit > choose Preferences In the Preferences window, do the following: Under Categories, select General Under Basic Tools, make sure the box in front of Create links from URLs is selected NOTE: if your text splits across multiple lines, Acrobat will not recognize the entire URL, for this reason it is important to check through the PDF and make sure all important links are correct. If not, you will have to manually fix the link Last Edited:

5 Create Hyperlinks without Using Auto Detect If you are working with a user who has an older version of Acrobat, which does not have the Auto Detect feature, or if you have Auto Detect turned off because you do not want hyperlinks to be made in every PDF; you can use the same feature manually for specific PDFs by doing the following: Go Tools pane > click Document Processing > click Create Links from URLs In the pop-up window, click Yes to proceed In the Create Web Links dialog box, select which pages you wish to make links for Last Edited:

6 The final window will tell you how many web links were added to your document Tip: To quickly view the links that were made, go to the Content panel under the Tools pane, and in the Add or Edit Interactive Object section, click on Select Object. This will place a black box around any non-printable icons, including your hyperlinks NOTE if your text splits across multiple lines, Acrobat will not recognize the entire URL, for this reason it is important to check through the PDF and make sure all important links are correct. If not, you will have to manually fix the link Last Edited:

7 Manually Fix an Incorrect Link Go to the Content panel under the Tools pane, and in the Add or Edit Interactive Object section, click on Select Object Use the Select Object tool to highlight the incorrect link Last Edited:

8 Double click in the box containing the link In the Link Properties window, do the following: Click on the Actions tab In the Actions box, select the action above the incorrect URL > click on Edit Last Edited:

9 In the Edit URL window, type in the correct URL > click OK In the Link Properties window, click OK to save the changes Click on the box containing the link and drag the corners to encompass the entire text of the URL Create a Link Manually Select the text you wish to turn into a link Right click on the text > select Create Link Last Edited:

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11 In the Create Link dialog box, do the following: Under Link Appearance, select how you wish the link to appear in the PDF Under Link Action, select Open a web page to create a hyperlink Click Next The next window is a box in which you can either enter the URL for a website or type mailto:username@provider.com to have the link open an addressed Delete a Link Go to the Content panel under the Tools pane, and in the Add or Edit Interactive Object section, click on Select Object Last Edited:

12 Right click on the box containing the link you wish to delete > point to Edit > choose Delete Remove All Links Go to Tools pane> click Document Processing > click on Remove All Links In the pop-up window, select Yes Last Edited:

13 Create Links with the Link Tool The Link Tool, similar to creating hyperlinks, allows you to turn any area in the PDF into a link Use Link Tool Go to Tools pane > click Content Under Add or Edit Interactive Object, click on Link When you click on the Link button, you cursor will turn into a cross, indicating that you can select the area you wish to turn into a link Drag your cursor to highlight the area you want to link Last Edited:

14 In the Create Link dialog box, do the following: Under Link Appearance, select how you wish the link to appear in the PDF Under Link Action, select one of the following to create a link: Go to a page view - creates a link to a specific page Open a file - creates a link to open a file Open a web page - creates a hyperlink to a URL or address Custom link - select to create a link for a various list of actions Depending on which action you select, when you click Next you will be prompted to provide more information on the link Last Edited:

15 Create Links After you have drawn the link, you have options to select how the link functions, the options are as following: If you selected Go to a page view, the Create Go to View window will open. With this window open, scroll and/or zoom to the desired view and click Set Link. Now when a user clicks on the link they will automatically jump to the view you set If you selected Open a file, a window will open to allow you to choose a file, select on the file and click Select. Last Edited:

16 If the document is a PDF, the Specify Open Preference window will open so that you can select how the document should open: Window set by user preference - allows the user to decide how the document should open New Window - automatically opens the document in a new window Existing Window - opens the document in the already open window If you selected Open a web page, in the next window enter the URL or address If you selected Custom, the Link Properties window will open Under the Appearance tab, you have the options to edit the appearance of your link Last Edited:

17 Under the Actions tab, you can choose from a list of actions, which are a list of things you can have Acrobat do in response to clicking on the link Depending on what action you select, you will be prompted to give furtherer specifications on how that action should be performed. If you choose Execute a menu item - choose from a list of items located on the menu to execute that action, such as View>Page Navigation>First Page Last Edited:

18 If you choose Play a Sound, a window will open to let you select a sound file from your computer You can add multiple actions to a single link Last Edited:

19 Create and Add Buttons Buttons work similar to links in that they preform specific actions when you click on them Create Buttons Go to Tools pane, click Content Under the Add or Edit Interactive Object section, click on Button Use your cursor to drag and draw the button on your PDF Last Edited:

20 When you release the mouse button, the small text box displays You can type the name of the button in the Field Name box To edit the button s properties click on All Properties Edit Button Properties In the Button Properties dialog box, do the following: Under the General tab: Name - type in the name of the button, this will not appear on the button but is simply for reference Tooltip - this is the text that will appear when the user moves their mouse over the button Common Properties - allows you to adjust basic settings of the button Last Edited:

21 Under the Appearance tab, you can select the borders, fill color, and font of the text in the button Under the Options tab, you can further specify how the button will look Layout - Icon is a picture used for the button, Label is the text. Choose from the down menu how you want the layout to be Behavior - choose what you want the button to do when it is clicked on Last Edited:

22 State - refers to how the button will look depending on the behavior you choose. Label - where you enter the text that you wish to appear on your button. Icon - the area where you select the picture for your icon To choose an icon, click on Choose Icon Under the Actions tab, you have the same list of actions to choose from as you did for the links Last Edited:

23 Work with interactive Actions When speaking about an interactive PDF, people are usually referring to a PDF that includes elements such as links or buttons, as described previously, with which the user can interact. This section will cover other ways you can make your PDF interactive. Interactive Bookmarks Adding bookmarks, which can be seen in a side panel, allows the user to jump to specific parts of the document (See the document titled Enhancing PDF s for instructions on how to add bookmarks). Bookmarks, however, can be used to make your PDF interactive For example., you can create a Useful Links section that includes bookmarks which your user may find helpful in navigating a document, some examples include: A bookmark that when the user clicks on it the search box opens Last Edited:

24 Bookmarks can be turned into hyperlinks to a website, that when a user clicks on it they are taken immediately to the website Bookmarks can also be used to open other documents or PDF s, such as a form the user needs to sign after reading the original PDF Add actions to a bookmark Click the Bookmark icon on the left panel of the document On the Bookmark Panel, click New Bookmark icon Last Edited:

25 Enter the bookmark title on the Bookmark Panel To turn a bookmark into a subset of another bookmark, drag the bookmark to the right Right click on the bookmark you made > click on Properties In the Bookmark Properties dialog box, do the following: Under the Appearance tab, you can edit the appearance of the bookmark Last Edited:

26 Under the Actions tab, you can select an action, similar to links, that you want the bookmark to perform Do the following to create these bookmarks: Create a bookmark to search the PDF: Create a new bookmark called Search Right click on the bookmark and select Properties Last Edited:

27 Under the Actions tab, next to Select Action choose Execute a menu item Below the dropdown menu click on the Add button In the list that opens select Edit>Advanced Search and click Ok Last Edited:

28 Click Ok in the Bookmark Properties window Create a bookmark hyperlink to a website Create a new bookmark Right click on the bookmark and select Properties Last Edited:

29 Under the Actions tab, next to Select Action choose Open a web link Below the dropdown menu click on the Add button In the window that opens enter the URL for the website you want to link to and click Ok Last Edited:

30 Click Ok in the Bookmark Properties window Use a bookmark to open a new document Create a new bookmark Right click on the bookmark and select Properties Last Edited:

31 Under the Actions tab, next to Select Action choose Open a file Below the dropdown menu click on the Add button In the window that opens select the file that you want to open when the user clicks on the bookmark and click Select Last Edited:

32 In the Specify Open Preference window select how you want the document to be opened when the user clicks on the bookmark Click Ok in the Bookmark Properties window Add actions to Page Thumbnails You also have the option to add actions to page thumbnails. For example, you could create an action so that when the user scrolls to a specific page a sound will play, or a website will open. Under Navigation and View Toolbar > click on Page Thumbnails to turn on Pages panel Last Edited:

33 Right click on the thumbnail for the page you wish to apply the action to > select Page Properties Click on the Actions tab > select the action you wish to occur on that page Click Add > follow the prompted actions to format the link > click OK Last Edited:

34 Add Video, Sound, and SWF Files Video, sound, and SWF files can be added to your file in the authoring program, such as Microsoft Word or Adobe InDesign, and when you export to PDF the media will be included. You also can add these elements within the PDF itself. Add Video to Your PDF Go to Tools panel > click on Content Under Add or Edit Interactive Object section, click on Multimedia > select Video Your mouse will turn into a cross; draw the area where you wish your video to appear Last Edited:

35 When you release the mouse button, the Insert Video window will appear Click Browse to select your video After you have selected the video, check the box next to Show Advanced Options Under the Launch Settings tab, you have the following options regarding how your video will start: Enable When - select when you want the video to start Last Edited:

36 Disable When - select when you want the video to stop playing Playback Style - chose if you want to have the video play on the page or open in a new window Border Width - select what type of border you would like for the video Poster Image - The poster image is the picture that appears when the video is not playing. You can select to either Retrieve poster from media which selects the picture form the video, or to Create poster from file which creates a poster from selected file Last Edited:

37 Under Controls, you can select how you wish the playback controls to appear Skin - choose what control buttons will appear Color - choose what color the control bar will be Opacity - choose how opaque the control bar appears Auto-hide Controls - if checked the controls will be hidden unless the user moves the mouse over the movie Last Edited:

38 Under Video tab, you can add chapter points, if the movie you have is somewhat lengthy Click OK when you are finished with the settings Your video will be inserted into the PDF Last Edited:

39 Add Sound to Your PDF Go to Tools panel > click on Content Under Add or Edit Interactive Object section, click on Multimedia > select Sound Your mouse will turn into a cross; draw the area where you wish your sound clip to appear When you release the mouse button, the Insert Sound window will appear Last Edited:

40 Click Browse to select your sound clip After you have selected the sound clip, check the box next to Show Advanced Options Under the Launch Settings tab, you have the following options regarding how your sound clip will start as well as how the clip will appear: Enable When - select when you want the sound clip to start Disable When - select when you want the sound clip to stop playing Last Edited:

41 Playback Style - chose if you want to have the sound clip play on the page or open in a new window Width and Height - set the size of the image for the clip Border Width select what type of border you would like for the sound clip Poster Image - The poster image is the picture that appears for the user to click on to begin the sound clipping, and also appears when the sound is not playing. You can select to either Retrieve poster from media which usually leaves the area blank, or to Create poster from file which creates a poster from a selected file Last Edited:

42 Click Ok when you are finished to save the settings Your sound clip will be inserted into the PDF Add SWF Files to Your PDF Go to Tools panel, click on Content Under Add or Edit Interactive Object section, click on Multimedia > select SWF Last Edited:

43 Your mouse will turn into a cross; draw the area where you wish your SWF animation to appear When you release the mouse button, the Insert SWF window will appear Click Browse to select your SWF file After you have selected the SWF file, check the box next to Show Advanced Options Last Edited:

44 Under the Launch Settings tab you have the following options regarding how your animation will start: Enable When - select when you want the animation to start Disable When - select when you want the video to stop playing Playback Style - chose if you want to have the video play on the page or open in a new window Width and Height - set the size of the image for the clip Border Width - Select what type of border you would like for the video Transparent background - check box to remove the background from the animation Last Edited:

45 Poster Image - The poster image is the picture that appears when the animation is not playing. You can select to either Retrieve poster from media which selects the a picture from the animation, or to Create poster from file which creates a poster from a selected file Click Ok when you are finished to save the settings Your animation will be inserted into the PDF Last Edited:

46 Add Page Transition Any pages transitions added to the original file in Microsoft PowerPoint or Adobe InDesign will be included when you export the file to a PDF. You also can add these elements within the PDF itself. Page transitions can only be seen when the PDF is viewed in Full Screen Mode Add Transitions Turn on Pages panel, under Navigation and View Toolbar, by clicking on Page Thumbnails Click on the Options button at the top > select Page Transitions Last Edited:

47 Right click on any thumbnail > select Page Transitions Go to Tools pane and select the Document Processing panel and click on Page Transitions Last Edited:

48 In the Page Transitions dialog box, do the following: Under Transition, select the transition you wish to use from the drop down menu Depending on the transition you select, you will be given options as to the direction and speed of the effect Last Edited:

49 Check the box next to Auto Flip if you want to create a self-running show > select how long each page will show before transitioning to the next Under the Page Range section, select what pages the transition will apply to All pages in document Pages selected in Pages panel - if you have selected the thumbnails of certain pages this option will apply the transition to those pages Pages range - enter what page numbers you wish to have transitions View transitions Click on the View menu Choose Full Screen Mode Press CTRL+L (for Windows) Press CMND+L (for MAC) Last Edited: