Creating Personal Web Sites Using SharePoint Designer 2007

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1 Creating Personal Web Sites Using SharePoint Designer 2007 Faculty Workshop May 12 th & 13 th, 2009

2 Overview Create Pictures Home Page: INDEX.htm Other Pages Links from Home Page to Other Pages Prepare by Resizing/Cropping with Microsoft Office Picture Manager Authoring and Publishing Location 2 Separate Places Authoring: \Private Publishing: ftp://users.etown.edu/x/xxxx Browser Navigates to Setup a Site File Locations Authoring-Working Location This is where you create and edit the web site The location will be in your Private folder, but it could be on your own computer or a memory stick. Publishing Location The college has space assigned to you on the FTP server Amount of Space: 35 Meg Start SharePoint Designer Start, Programs, Microsoft Office 2007, Microsoft Office SharePoint Designer 2007 (whew, Microsoft really wants us to know it s a Microsoft product) The program is available in college computer labs as a part of Office 2007 Professional If you are using Office 2003, you should start Front Page. Front Page 2003 is similar to SharePoint Designer 2007 Click Yes to make SharePoint the default web design program Faculty Workshop 1

3 Start a New Web Site Menu: File, New, Web Site Web Site tab Web Site tab Select General, Empty Web Site Browse Locate and Open Your Private folder Click Create New Folder Button Type: PersonalWebSite (or the name you will use) Click Click Open Faculty Workshop 2

4 Make sure General, Empty Web Site is still selected Click The program indicates it is working Web Site Created No web pages have yet been created Faculty Workshop 3

5 Open a Web Site SharePoint remembers the last web site worked on and opens that automatically when SharePoint starts. If you are using a computer that wasn't the one where you created the web site in SharePoint Designer, you will have to open the site yourself. Menu: File, Open Site Navigate to the authoring/working location of the site Note the globe on the folder icon which indicates this is a web folder Click the folder Click Open Web site is opened Faculty Workshop 4

6 Create a New Web Page Home Page Pages are files inside the site. No spaces are allowed in web page file names. Menu: File, New, Page Select General HTML Blank page is created Select a Layout Table to Organize the Page Display the Table Pane Menu: Table, Layout Tables Layout Tables pane displayed Faculty Workshop 5

7 Select a Layout Table Under Table layout Select a layout by clicking on your choice Page displays layout Type a page title Click in the top most cell, type the page s name Save the Home Page * Indicates page is not saved Click Save button, or File, Save Filename: type INDEX.htm is appended automatically (this file will become the Home page) Faculty Workshop 6

8 View List of Files in Site Click Web Site tab Folder List displays newly saved web page Continue Working on INDEX Click index.htm tab (INDEX is the Home page) Change the Font and Font Size Select the text From the Font and Size drop downs, choose the font and size you prefer Keyboard Shortcut: Control + ] 1 point larger Control + [ 1 point smaller Changed text Change Text Alignment Select the text Click one of the alignment buttons Contact Information Click in bottom cell of table Menu: Insert, Hyperlink Address Text to display: Type: Contact address: Type: your own Type: a subject line Faculty Workshop 7

9 Web Page Update Date and Time In bottom cell under Contact (or whatever location you want the date to appear) Menu: Insert, Web Component Included Content Date and Time Finish Select Date this page was last edited Select a date and time format Change paragraph alignment, font and size as you wish Copyright Indicator If you indicate that the images are copyrighted, then people are not supposed to download or copy them without your permission Copyright Symbol Menu: Insert, Symbol Choose Click Insert Click Close Faculty Workshop 8

10 Change Background Color Menu: Format, Background Colors Background: click list arrow Choose More Colors Choose a color Copy a Color Any color that appears on the monitor may be copied Click Select Use it to click on a color you like from another web page, photo, etc. Fill Page with Texture Check Background picture Click Browse: Navigate to C:\Program Files\Microsoft Office\Clipart\Publisher\ Backgrounds Black Background Requires Light Colored Text Make the other color combinations pleasing Faculty Workshop 9

11 Create Web Page from Existing Page Save As INDEX is open Menu: File, Save As Type the name of the next web page Ex.: Resume Change the title of the page Click Change title Enter the name you want displayed in the browser s title bar Click Save Continue with Save As until all the pages are created Faculty Workshop 10

12 Select a Different Web Page If the page is open Click the appropriate tab Otherwise, click Web Site tab Open from list Links to Pages in Your Site Start with INDEX Select the text on the page which will become the link RIGHT mouse click selected text Click Hyperlink Select Existing File or Web Page Click the one of the files you created Link is indicated Click Open Faculty Workshop 11

13 Hyperlinks to Other Web Sites Visit the Site and Copy the URL Click in the address bar Select the entire address Press: Control + C On Your Web Page, Type the Text for the Hyperlink Type the text identifying the link Select the text Create the Hyperlink Menu: Insert, Hyperlink Click in the Address: box Press: Control + C Click The text appears as a link Test the Hyperlink Save the file Press: F12 Click the link Remove a Link RIGHT mouse click the link Select Hyperlink Properties Choose Remove Link Faculty Workshop 12

14 Link to a Document Copy the Document/PDF File to the Web Folder Refresh the list of files in the folder Menu: View, Refresh Note: Save Word documents as PDF files. PDF files may be opened and viewed by anyone, but unlike Word files, can t be easily changed. On Your Web Page, Type the Text for the Hyperlink Type the text identifying the link Select the text Menu: Insert, Hyperlink Click Browse button Navigate to the location of the document Faculty Workshop 13

15 Resize a Picture BEFORE it is Inserted Use Picture Manager Start Picture Manager Note: Create a folder for the pictures you will use and copy the pictures there. SharePoint Designer 2007 Start, All Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office Picture Manager Picture Manager: Open and Select a File in Picture Manager Menu: File, Add Picture Shortcut Navigate to the folder that contains your pictures When the folder is open, click Add The contents of the folder appear Faculty Workshop 14

16 Click on the file you want to resize Example uses Ferns in Woods Edit the Picture Click Edit Pictures Click Resize Select Predefined width x height Maximum picture width should be 600 pixels Save the Picture with a New Name Don t use the same file name as the original Note the asterisk next to the picture this means it hasn t been saved Menu: File, Save As.. Faculty Workshop 15

17 Type a new name and click Save Example: Small FernsInWoods Close Picture Manager Don t save files when prompted Click Don t Save (You saved the file with a different name in the steps above) Insert a Picture Click where the picture is to appear Menu: Insert, Picture, From File Select the file Click Insert Type Accessibility Properties if desired Click Save web page file Faculty Workshop 16

18 Indicate to which subfolder in the site the image is saved to (or it can be the same folder in which your pages are saved) Thumbnail a Picture A thumbnail is a small version of an image which enlarges when clicked Insert the image and select it Press: CTRL + T Save the web page Check the folder, it should be Images/ in your web site, assuming that is where you are placing all pictures there Bevel the Thumbnail RIGHT click the thumbnail Select Show Pictures Toolbar On the picture toolbar, click the Bevel button Thumbnail is beveled Code That Forces Thumbnail to Open in New Window Select Split View In the Design pane, click the thumbnail In the Code pane, find <a href= Images/picture filename Click after the <a Press: Spacebar Type: target= _blank Press: Spacebar Faculty Workshop 17

19 Save Web Page Saves Picture to Local Web Site Horizontal Line Click where you want the line Menu: Insert, HTML, Horizontal Line Insert a Table Usually this is done in a blank web page. If you used a table layout for your page, you will be inserting a table inside one of the table layout cells. The upper left corner of the table appears at the cursor position Menu: Table, Insert Table Change the number of rows and columns Edit other defaults as necessary Resize column widths by dragging right border of column Resize row height by dragging bottom border of row Faculty Workshop 18

20 Publish Site Save all web pages Menu: File, Publish Site Type username: (your network username) Type password: (your college id number without any beginning zeros) Web Server Type: FTP Fill in the dialog box to match the example Remote Web site location: ftp://users.etown.edu FTP directory: x/xxxx/ or x/xxx/personalwebsite (folder on the FTP server) Click to allow site folder to be built Faculty Workshop 19

21 Select Local to remote Click Publish Web site Web site is published Browse to Web Site In Internet Explorer URL: Or Where x/ is the first initial of your last name xxxxx is your username /PersonalWebSite is the subfolder (use only if you created a subfolder on page 19) Help Keyboard Shortcuts for Microsoft Office SharePoint Designer Click in Type a question for help (upper right corner of window) Faculty Workshop 20

22 Index Authoring Working Location... 1 Authoring and Publishing... 1 Background Color... 9 Black Background Requires Light Colored Text... 9 Browse to Web Site Change Alignment... 7 Change the Font and Font Size... 7 Contact Information... 7 Copy a Color... 9 Copy the Document/PDF File to the Web Folder Copy the URL Copyright Indicator... 8 Copyright Symbol... 8 Create a New Web Page... 5 Display the Table Pane... 5 Document/PDF File File Locations... 1 Fill Page with Texture... 9 FTP directory Help Home Page File name... 6 Save the Page... 6 Horizontal Line Insert a Table Layout Table... 6 Layout Table to Organize the Page... 5 Link Copy the URL Create the Hyperlink Hyperlinks to Other Web Sites Link to a Document Remove Hyperlink Test Hyperlink Type the Text for the Hyperlink Navigation Bar Links New Web Site... 2 Open a Web Site... 4 Overview... 1 Page title type on web page... 6 Pictures Bevel the Thumbnail Edit the Picture Insert a Picture Open and Select a File in Picture Manager Resize a Picture BEFORE it is Inserted Use Picture Manager Save Picture to Local Web Site Save the Picture Thumbnail a Picture Thumbnail Open in New Window Publish Web Site... 19, 20 Publishing Location... 1 Remote Web site location Save the Page... 6 Select a Different Web Page Setup a Site... 1 Start Picture Manager Start SharePoint Designer... 1 Table Thumbnail Bevel Update Date and Time... 8 URL View List of Files in Site... 7 Web Page from Existing Page Web Server Type: FTP Faculty Workshop 21

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