Anti-Doping Administration and Management System Presentation. ADAMS Team

Transcription

1 Anti-Doping Administration and Management System Presentation ADAMS Team January 2015

2 WHAT IS ADAMS?

3 ADAMS ADAMS is an internet-based database management tool It is a centralized system that allows data entry and storage, as well as data-sharing and reporting to take place in a highly secure environment that restricts access to all but relevant parties. It is designed exclusively to assist stakeholders in their anti-doping operations with full compliance with the World Anti-Doping Code. It offers a significant improvement in the treatment of athlete personal data compared to the traditional non secured and fax previously used to handle athlete data. It protects the confidentiality of data thanks to a security system that complies with the highest data protection standards. 6

4 ADAMS BENEFITS

5 Cost Effectiveness Modularity Free of use Accessible from any location Features Modules can be used independently Can complement existing systems Free of use Easy and secure sharing of information Secure information storage Accessible from any location SMS update service for whereabouts Biological passport 5

6 ADAMS users Laboratories Athletes Athlete representative NADOs RADOs IF & NF NOC 6

7 Core functionalities ADAMS (ANTI-DOPING ADMINISTRATION & MANAGEMENT SYSTEM). Whereabouts TUE Test Planning Results management Hematological passport Lab Results 7

8 Sample Lab Result How is the anti-doping process reflected in ADAMS? Whereabouts TUE Whereabouts TUE Mission Order ATHLETE Lab Result Lab Result IF NADO Steps1 and 2: Whereabouts module Steps 3, 4 and 5: Doping control module Step 7: Lab result module Steps 8: Results management module Doping Control Officer Sample Laboratories 8

9 Whereabouts Submission by the athlete or its agent Standardized individual whereabouts Audit reports Accessible by ADO as per the Code IST compliance Data retention: For athletes are included in a biological passport program: 8 years. For other athletes: 18 months 9

10 Whereabouts accessibility Possible sharing rules: Whereabouts custodian can grant access to other relevant ADO. Note: WADA has access to all submitted whereabouts as per art

11 TUE Athletes and doctors online submission Special security rules for medical files Online management Automatic reporting to WADA Data retention: Supporting documents are deleted 18 month after TUE expiry date. TUE certificate is deleted 8 years after the approval date. 11

12 TUE accessibility TUEs are accessible to all organizations with access to the athlete profile. TUE are only editable by the sporting organization Sharing rules: TUE cannot be shared amongst ADO. Only organizations with access to the athlete record as per the Code are able to view its TUE. Submitted Approved Support doc. Athlete Write Read Write Athlete doctor Write Read Write Physician ADO Write Write Write Other ADO Read Read None WADA Read Read Read Lab. None None None 12

13 Test planning Mission Order management Athlete selection DCF data entry Data retention: Tests, DCF and mission orders linked to negative results are deleted 18 month after the date of tests Tests, DCF and mission orders linked to AAF and ATF results are deleted 8 years after the date of test. 13

14 Test planning accessibility Planned mission orders and tests are only available to the testing authority and sample collection agency Sharing rules: ADO can shared planned tests with other ADO Any organization with access to the athlete record can see completed tests. Planned Tests Completed Tests DCF Athlete None Read* None Testing Authority Write Write Write Sample Collection Authority Write Write Write Results Management Authority None Read Write Lab. None None None WADA None Read Read Other ADO None Read None 14

15 Lab Results Bulk upload of urine and blood results Bulk upload of biological results EQAS ISL compliance Easy reporting Automatic notifications to Testing Authority 15

16 Lab results accessibility Testing authority and results management authority have read access to their results. WADA has read access to all lab results. Only WADA accredited laboratories have access to ADAMS. Sharing rules: Lab results cannot be shared within ADO. Negative result Adverse result Atypical result Athlete Read* Read* Read* Testing Authority Read Read Read Sample Collection Authority None None None Results Management Authority Read Read Read Lab. Write Write Write WADA Read Read Read Other ADO None None None 16

17 Results Management Automatic matching of DCFs and Lab results Automatic creation of AAF/ATF Automatic notification of whereabouts failures Access to ADRV and sanctions of other ADO Automatic reporting to WADA Reporting 17

18 Results management accessibility RESULT AAF/ATF ADRV SANCTIONS FILING FAILURE Athlete Read* None None None None Testing Authority Read Write Write Write Write Sample Collection Authority None None None None None Results Management Authority Read Write Write Write Write Lab. Write None None None None WADA Read Read Read Read Read Other ADO None Read Read Read Read Sharing rules: It is not possible to share lab results in ADAMS. 18

19 Hematological passport Automatic passport calculation Automatic sample validity APMU and Expert users APMU and Expert reports One passport one athlete Passport sharing Automatic notification of Atypical Passport Finding Automatic reporting to WADA 19

20 Hematological passport accessibility DCF Biological result Hematological passport Expert report APMU report Athlete None Read None None None Testing Authority Write Read None None None Passport Custodian Read Read Read Read Read Passport Custodian APMU Read* Read Read Read Write Passport Custodian Experts Read* Read Read Write None WADA Read Read Read Read Read Biological lab None Write None None None Sharing rules: Biological passports can be shared by the athlete passport custodian with either the athlete NADO or IF. 20

21 ADAMS definitions Three types of Anti-Doping Organizations in ADAMS relevant to the athlete:

22 Whereabouts Custodian: In charge of creating athlete profile, and keeping it up to date Creating and maintaining athlete user account Could gain write access to un-submitted whereabouts information with athlete permission. Could transfer custodianship of athlete record or grant access to another organization 22

23 RELEVANT ADO WITH ACCESS TO THE ATHLETE RECORD: Has read only access to athlete profile Has read only access to athlete whereabouts!! Security tab in the athlete profile: at any time athletes can view which organizations can access their information in ADAMS 23

24 PASSPORT CUSTODIAN: In charge of the athlete passport results management Reviews APMU reports Could grant read access of the athlete biological passport to the athlete NADO or IF 24

25 ADAMS Security ADAMS offers a significant improvement in the treatment of athlete personal data compared to the traditional insecure and fax systems that were previously used to handle athlete data: Multi-level access system protects the security and confidentiality of data thanks to a security system that complies with the highest data protection standards Users can access only specific areas and information that are relevant to them Computer infrastructure managed by IBM MSS (Managed Security Services) Firewalls, intrusion detection systems, vulnerability scanning HTTPS/SSL solution with minimum 128-bit encryption About $200,000 invested every year on information security 25

26 SUMMARY ADAMS is a state-of-the-art, cost effective and efficient tool designed to assist organizations in carrying out their anti-doping operations in accordance with the responsibilities under the World Anti-Doping Code. ADAMS is available to organizations in English, French, Spanish, German, Italian, Japanese, Arabic, Dutch, Chinese, Korean, Polish, Portuguese, Suomi, Bulgarian, Serbian, Czech and Russian. There is an audit log of all user activities in ADAMS. ADAMS can be implemented across many operating systems (Windows, MAC, etc.) and web browsers (Internet Explorer, Mozilla Firefox, etc.). The list of organizations using ADAMS are available here ADAMS user guides are available here