Doping Control Officer s Training Tool Kit. Manual

Transcription

1 Doping Control Officer s Training Tool Kit Manual Version 3.0 May 2011

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3 Doping Control Officer Training Tool Kit DCO Manual Index Doc Number Document Title 2 Introduction 2.2 Overview of Anti-Doping 3 Sample Collection Personnel 3.1 DCO Roles and Responsibilities 3.2 ADO-DCO Agreement (sample) 3.3 Recruiting and Training Chaperones 3.4 Chaperone Responsibilities / Code of Conduct Form 4 Preparation for Testing 4.1 Authorization and Preparation for Testing 4.2 Doping Control Stations 5 Athlete Notification and Chaperoning 5.1 Athlete Notification Procedure 5.2 Recording Entry/Exit of the Doping Control Station 5.3 Conducting Out-of-Competition Testing 6 Doping Control Procedure 6.1 Urine Sample Collection Procedure 6.2 Urine Sample Processing Procedure 6.3 Measuring Specific Gravity 6.4 Partial Sample Procedure 6.5 Additional Sample Procedure 6.6 Completion of the Sample Collection Session 6.7 Modifications for Testing Athletes with a Disability 6.8 Modifications for Testing Athletes who are Minors 6.9 Reporting a Potential Failure to Comply 7 Doping Control Documentation 7.1 Completing the Doping Control Form v5 7.2 Copy of the WADA Doping Control Form v5 7.3 Completing the Chain of Custody Form v3 7.4 Copy of the WADA Chain of Custody Form v3 7.5 Completing the DCO Report Form v3 7.6 Copy of the WADA DCO Report Form v3 7.7 Completing the Supplementary Report Form v2 7.8 Copy of the WADA Supplementary Report Form v2 7.9 Completing the Unsuccessful Attempt Report Form v Copy of the WADA Unsuccessful Attempt Report Form v1 DCO Manual Index WADA Version 3.0 May 2011

4 Doc Number Document Title 8 Post Sample Administration 8.1 Sending Samples to the Laboratory 8.2 Returning Paperwork to ADO Please be advised that this information is subject to change at anytime and that in case of any discrepancy between this information and the World Anti-Doping Code, the Code prevails. Always check with your International Federation, National Anti-Doping Organization or National Federation for the most up-to-date anti-doping regulations. DCO Manual Index WADA Version 3.0 May 2011

5 2.2 Overview of Anti-Doping Purpose The purpose of this section is to provide participants with an overview of the structure and programs of the Anti-Doping Organization (ADO) training the DCOs, to provide an introduction to the World Anti-Doping Program as well as to provide participants with a general overview of various areas of doping control. World Anti-Doping Agency WADA was created on 10 November 1999, pursuant to the Lausanne Declaration on Doping in Sport. WADA is funded equally by national government contributions and by the International Olympic Committee. WADA is governed by a 38-member Foundation Board and a 12-member Executive Committee, each composed by equal numbers of representatives from governments and the Olympic Movement. WADA s mission is to promote, coordinate, and monitor, at the international level, the fight against doping in sport in all its forms. The World Anti-Doping Code The Code is the core document that provides the framework for harmonized anti-doping policies, rules, and regulations within sport organizations and among public authorities. The Code first came into force in January The Code was always intended to be a living document, evolving to meet the needs of the anti-doping community. As a result, and according to Article 23.6: Modification of the Code, WADA initiated a consultation process in 2006 involving three stages of stakeholder consultation. The revised Code was adopted during the Third World Conference on Doping in Sport in November The revised Code went into effect on 1 January In addition to the core document of the Code, the following five International Standards are an integral part of the Code, even if they are published as separate documents: Prohibited List (List): Lists, by category or by name, substances and methods which are prohibited in sport. Distinguishes those prohibited at all times from those prohibited in competition only. Testing: Sets out all of the mandatory, step-by-step requirements to be followed for doping control, from test planning and the selection of an Athlete for testing to the transportation of samples to the laboratory inclusively. The International Standard for Testing also outlines mandatory requirements for the submission of whereabouts information by certain athletes. 2.2 Overview of Anti-Doping

6 Therapeutic Use Exemption (TUE): Provides for the right of Athletes to undergo medical treatment under certain conditions. While most common illnesses can be treated with medications that do not contain prohibited substances, the Code allows for Athletes to apply for a therapeutic use exemption to enable them to use, for a legitimate medical condition, an otherwise prohibited substance or method. Laboratory: Sets out all the proper, step-by-step procedures to be followed by laboratories accredited by WADA in performing analyses for doping control, from the time the laboratory receives a sample, to the reporting of results to the testing authority, including the safeguarding of remaining samples. Protection of Privacy and Personal Information: Ensures that all relevant parties involved in anti-doping in sport apply suitable privacy protection in relation to the collection and use of personal data such as that relating to whereabouts, doping control and TUEs. Partners in the Fight against Doping Public Authorities United Nations Educational, Scientific and Cultural Organization (UNESCO) Responsible for the development and implementation, alongside national governments, of the International Convention against Doping in Sport. The UNESCO International Convention against Doping in Sport is an international legal instrument, which gives the governments of signatory countries a legal framework for harmonizing efforts in the fight against doping in sport and aligning their domestic legislation with the World Anti-Doping Code. National Governments Public authority responsible for ratifying, accepting, approving or acceding to the International Convention against Doping in Sport and implementing it on its territory. Anti-Doping Organizations World Anti-Doping Agency (WADA) Recognized by public authorities and by the Olympic Movement as the international body responsible for the fight against doping in sport and for the World Anti-Doping Code. National Anti-Doping Organization (NADO) Entity designated by a country as possessing the primary authority and responsibility to adopt and implement anti-doping rules, as well as direct the collection of samples, the management of test results, and the conduct of hearings, all at the national level. If this designation has not been made by the competent public authority(ies), the entity will be the country's National Olympic Committee or its designee. Regional Anti-Doping Organization (RADO) Anti-Doping Organization established by a group of countries to coordinate, manage and deliver the mandate of doping-free sport within a specific region. WADA s anti-doping development program aims at facilitating the creation of such entities in order to ensure implementation of anti-doping programs in all parts of the world. 2.2 Overview of Anti-Doping

7 Sport Organizations International Olympic Committee (IOC) Promotes Olympism and is responsible for the running of the Olympic Games in accordance with the Olympic Charter. International Paralympic Committee (IPC) The global governing body of the Paralympic Movement, promoting Paralympic values and responsible for organizing the Summer and Winter Paralympic Games. International Federations (IFs) Each recognized as the official world governing body for a particular sport. Each has the responsibility to perform doping controls, and manage therapeutic use exemptions and whereabouts programs for international Athletes in its registered testing pool. National Federations (NFs) Each recognized by the relevant IF as the official national governing body for its sport. Court for Arbitration for Sport (CAS) Independent institution responsible for facilitating the settlement of sports-related disputes and hearing appeals by parties (Athletes, Athlete support personnel, IFs, IOC, WADA, etc.) involved in international doping cases. National Olympic Committees (NOCs) Each recognized by the IOC as the official Olympic governing body in its country. Other Organizations Responsible for Major Events Continental associations of National Olympic Committees and other international multi-sport organizations are responsible for adopting and implementing anti-doping policies and rules, which conform to the Code, for any of their respective events. Examples of such organizations include: Commonwealth Games (Commonwealth Games Federation - CGF) Continental Games (Pan American Sports Organization PASO; Association of National Olympic Committees of Africa ANOCA; European Olympic Committees EOC; Oceania National Olympic Committees ONOC; Olympic Council of Asia OCA; Central-American and Caribbean Games Organization ODECABE; South American Sport Organization - ODESUR) 2.2 Overview of Anti-Doping

8 Overview of Doping Control Testing Testing on Athletes is carried out in accordance with the World Anti-Doping Code and the International Standard for Testing. Athletes who compete at the international and national level may be tested anytime, anywhere. Anti-Doping Organizations (ADOs) can conduct incompetition and out-of-competition tests on Athletes. Urine and blood samples may be collected and analyzed. In-competition testing is when an Athlete is selected for testing in connection with a specific competition (i.e. National Championships; Olympic Games; World Cup). Athletes are selected for testing based on the regulations of the relevant International Federation or event ruling body. These criteria may include place of finish (e.g. top 5 places in an event), random selection, or a target test. Out-of-competition testing is when an Athlete is tested outside of an event and can take place at any time and at any place, with no advance notice to the Athlete. This means that Athletes may be tested at their home, training locations, work place or anywhere else they can be found. ADOs decide when and where the Athlete will be tested. To allow for out-of-competition testing, some Athletes are required to provide accurate and current whereabouts information. This information includes details which will help a Doping Control Officer (DCO) find the Athlete on any given day such as a home address, work schedule, training venues and schedule, and competition schedule. Samples are analyzed in a laboratory that is accredited by the World Anti-Doping Agency (WADA). Prohibited List The List of Prohibited Substances and Methods (List), updated annually by WADA, is the International Standard defining what is prohibited in- and out-of-competition. The List also indicates whether particular substances are banned in particular sports. The most current edition of the List is posted on WADA's Web site at: Athletes may at times experience a medical condition that requires using particular medicines. The substances that an Athlete may be required to take to treat a condition could fall under the List. However, by applying and obtaining a therapeutic use exemption (TUE) in advance from their ADO, an Athlete may be allowed to take the necessary medicine. Results Management An Athlete s sample is divided into two, referred to as the A sample and a B sample. The laboratory that has analyzed the A sample will report the results simultaneously to the ADO responsible for results management and WADA. If there is an adverse analytical finding (AAF) on the A sample, the organization responsible for results management will conduct an initial review. If the initial review supports the AAF, the Athlete is notified in writing of the results and the rights regarding the analysis of his/her B sample. Should the B sample analysis confirm the A sample analysis, the responsible ADO will proceed with the results management process including the Athlete s right to a fair hearing. The hearing will determine whether an anti-doping rule violation has occurred as well as 2.2 Overview of Anti-Doping

9 determine what sanctions will be imposed. In the event that the B sample analysis does not confirm the A sample analysis no further action with the anti-doping rule violation will be taken. When an anti-doping rule violation is found, the ADO that authorized the sample collection is responsible for initiating the results management process. An independent panel will determine what sanctions will apply to each individual case and an Athlete will be given the opportunity to establish a basis for eliminating or reducing the sanction. Sanctions for violating anti-doping regulations may range from a warning to a lifetime ban. The period of ineligibility may vary depending on the type of anti-doping rule violation, the circumstances of an individual case, the substance, and the possible repetition of an antidoping rule violation. For in-competition testing, this will automatically include disqualification of results obtained in that competition and forfeiture of any medals, points, and prizes. All results of any competitions following collection of the sample may also be disqualified. Terminology / Definitions ADAMS The Anti-Doping Administration and Management System (ADAMS) is a Web-based database management tool for data entry, storage, sharing and reporting information amongst relevant anti-doping organizations. Anti-Doping Organization (ADO) Organization that is responsible for adopting and executing rules for initiating, implementing or enforcing any part of the doping control process. This includes, for example, the International Olympic Committee, the International Paralympic Committee, other major event organizations that conduct testing at their events, the World Anti-Doping Agency, International Sport Federations, and National Anti-Doping Organizations. Athlete Whereabouts Information (Whereabouts) Information provided by or on behalf of an Athlete that details the Athlete s location on a daily basis in order to enable unannounced, no advance notice, testing. Chain of Custody The sequence of individuals and/or organizations that have the responsibility for a sample from the provision of the sample until the sample has been received for analysis. Chaperone Official who is trained and authorized by the anti-doping organization to carry out specific duties including one or more of the following: notification of the Athlete selected for sample collection, accompanying and observing the Athlete until arrival at the doping control station, and/or witnessing and verifying the provision of the sample where the training qualifies him/her to do so. Doping Control Process including test distribution planning, sample collection and handling, laboratory analysis, therapeutic use exemptions, results management, hearings and appeals. Doping Control Officer (DCO) Official who has been trained and authorized by the anti-doping organization with delegated responsibility for the on-site management of a sample collection session. 2.2 Overview of Anti-Doping

10 Doping Control Station Secure location where the sample collection session is conducted. Missed Test A failure by the Athlete to be available for testing at the location and time specified in the 60-minute time slot identified in his/her Whereabouts Filing for the day in question. Sample Any biological material collected for the purposes of doping control. Sample Collection Session All of the sequential activities that directly involve the Athlete, from notification until the Athlete leaves the doping control station after having provided his/her sample/s. Sample Collection Personnel A collective term for qualified officials authorised by the ADO who may carry out or assist with duties during the sample collection session. Testing Authority The International Olympic Committee, the International Paralympic Committee, WADA, an International Federation, a National Sport Organization, a National Olympic Committee, a Major Event/Games Organization, a National Anti-Doping Organization or another authority responsible for sample collection and transport either in-competition or out-of-competition and/or for management of the test result. WADA Accredited Laboratory Anti-doping laboratory accredited by WADA in compliance with the International Standard for Laboratories. Additional Resources About WADA Brochure World Anti-Doping Code Organizations/The-Code/ International Standards Prohibited List - Anti-Doping-Organizations/International-Standards/Prohibited-List/ Testing - Doping-Organizations/International-Standards/IST/ Laboratories - Doping-Organizations/International-Standards/International-Standard-for-Laboratories/ Therapeutic Use Exemptions Organizations/International-Standards/International-Standard-for-Therapeutic-Use- Exemptions/ 2.2 Overview of Anti-Doping

11 Protection of Privacy and Personal Information Organizations/International-Standards/International-Standard-for-the-Protection-of- Privacy-and-Personal-Information-/ Models of Best Practice and Guidelines Organizations/Model-Rules--Guidelines/ List of WADA accredited laboratories Overview of Anti-Doping

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13 3.1 DCO Roles and Responsibilities Purpose The purpose of this section is to describe the roles and responsibilities of Doping Control Officers (DCOs) as well as to identify the code of conduct that DCOs must adhere to when performing their duties on behalf of the anti-doping organization (ADO). Criteria for selecting DCOs DCOs should meet the following criteria: 1. At a minimum, be the legal age of majority in their country (i.e. not a Minor) Participate in an individual or small-group training session for initial certification 2. Demonstrate ability to communicate effectively in the national language(s). It is also preferred that the DCO can communicate in English 3. Demonstrate ability to follow instructions 4. Demonstrate ability to work under demanding conditions 5. Demonstrate ability to quickly and effectively solve problems 6. Knowledge of the national and international sporting community 7. Ability to act in a respectful and professional demeanor 8. Ability to maintain confidential information 9. Ability to demonstrate sensitivity to Athlete emotions 10. Ability to meet schedule demands of required duties 11. Preferably possess a valid driver s license and vehicle 12. Inform the ADO of any possible conflicts of interest, including involvement in the administration of the sport for which testing is being conducted, or in the personal affairs of or relation to any Athlete that may undergo doping control 13. Ability and interest to train other sample collection personnel on doping control procedures 14. Ability and interest to educate Athletes on doping control procedures DCO roles and responsibilities A DCO is an official who has been trained and authorized by the ADO with delegated responsibility for the on-site management of a sample collection session. The DCO is at the forefront of the ADO and plays an important role in protecting the rights of Athletes to compete in doping-free sport. The DCOs are responsible for all steps in the sample collection session. During the results management process, the DCO s management of the sample collection session may be reviewed. Therefore it is important that the procedures are completed correctly in order to avoid a result being overturned. DCOs must ensure that any incidents that could compromise the sample collection session are documented and the ADO is informed immediately. If a DCO is asked to provide testimony in a hearing, he/she must ask themselves: - Can I recall the testing mission? 3.1 DCO Roles and Responsibility

14 - Can I defend my procedures conducted and decisions made during the testing mission? An important message for DCOs to remember: Document what you do and do what you document! Code of Conduct DCOs must demonstrate professional and courteous behavior when representing the ADO at sample collection sessions. DCOs must not: Speak to the media at anytime on behalf of the ADO or concerning the doping control process Ask Athletes for their autograph Request photographs of Athletes Request food or beverages at the event Enter areas of the venue not accredited to sample collection personnel Gamble on the outcome of a sporting event they are present at Request any memorabilia from the event e.g. clothing Accept gifts from an Athlete or sport official Keep personal files of test data Divulge confidential data to third parties Over familiarization with Athletes (e.g. attend an Athlete s weddings) Drink alcohol at events Wear clothing that makes an association with a National Federation or International Federation or other organization related to the sport while performing sample collection activities Give ADO equipment or documentation to a third party without permission DCOs must: Report all potential conflicts of interest Report any irregularities during a testing session DCOs must understand that their presence at a sample collection session is a privileged position and that this authority must not be abused. If a gift is offered to a DCO this must be declared with the ADO. Behaviors and best practices that should be demonstrated by DCOs include: Courteous and professional approach at all times Sensitivity to the requirements placed on an Athlete during doping control Checking the understanding of an Athlete throughout the process, offering explanations where appropriate Appropriate clothing and appearance for the event Always arrive on time Adhere to procedures contained in the DCO Manual and the ADO-DCO Agreement 3.1 DCO Roles and Responsibility

15 DCO Accreditation An ADO is responsible for the accreditation (and re-accreditation) of DCOs. Accredited DCOs will be provided with authorization documentation by the ADO that identifies the DCO by name (e.g. accreditation card). DCOs will be evaluated on a continuous basis to ensure the highest standard of quality. A DCO s accreditation is valid for a fixed term as determined by the ADO. The ADO may revoke a DCO s accreditation at anytime. 3.1 DCO Roles and Responsibility

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17 3.2 Anti-Doping Organization/Doping Control Officer Agreement (sample) This agreement is entered into between the Anti-Doping Organization (ADO) and, a volunteer serving the ADO at its discretion as an ADO Doping Control Officer (DCO). In consideration of the payment for services by the ADO and the covenants herein contained and other goods and valuables consideration the DCO agrees as follows: 1. Relationship I understand that I am not an employee of the ADO. My relationship with the ADO is as a volunteer. I agree not to represent myself as a DCO or purport to represent the ADO unless authorized to do so by the ADO. I understand that I will not receive any other benefits outside of the compensation and reimbursement for expenses specified for my services. 2. Term I understand that the use of my services as a DCO is at the sole discretion of the ADO. I acknowledge that my accreditation as a DCO for the ADO is issued at the sole discretion of the ADO and may be revoked at any time for cause or no cause by the ADO. I will return my DCO credentials and any other ADO property (sample collection equipment, manual, etc.) to the ADO immediately upon request by the ADO. 3. Confidentiality I understand as an ADO DCO that the ADO will disclose to me sensitive and confidential information necessary for the performance of my duties. I agree to keep any such information strictly confidential and will only disclose such information at the request of or with permission from the ADO, or when legally compelled to do so. This confidential information may include but is not limited to: Athlete names, Athlete residence and training addresses, Athlete telephone numbers, Athlete testing information and Athlete test result information. 4. Conflict of Interest I understand that while representing the ADO, I assume an obligation to subordinate my individual interests to the interests of the ADO and its mission. I have read and understand the ADO Statement of Principles on Ethical Behavior and Conflict of Interest attached to this Agreement as ANNEX A. I will complete and return to the ADO the ADO Conflict of Interest Disclosure Statement attached to this Agreement as ANNEX B. I pledge my full support of the spirit and letter of the requirements as applicable to my duties as a DCO. I agree to serve the ADO without an interest in personal gain, to avoid any institutional loss or embarrassment to the ADO and to behave in such a way that the ADO s trust and public confidence are enhanced. I will avoid any real or apparent conflict of interest in my role as a DCO for the ADO. 5. Duties I AGREE to use my best efforts in all duties directly or indirectly relating to my role as an ADO DCO. I agree to use my best efforts in complying with the ADO s protocol and procedures. I agree to ensure that the ownership, security and chain of custody of samples are maintained at all times. 3.2 Anti-Doping Organization/ DCO Agreement (sample)

18 I AGREE to maintain the highest standard of professional and personal conduct in all activities associated with the ADO. While my primary duties involve sample collection, other functions may include: testimony at hearings, educational presentations and other activities whereby I will be representing the ADO at the ADO s request. I agree to refrain from soliciting autographs, photographs, gifts or souvenirs from any Athlete, coach or official when representing the ADO. I AGREE to refrain from discussing issues outside of my role as a DCO, such as medical advice, ADO policies, or confidential information regarding Athletes tested, with Athletes or their support personnel. I AGREE to maintain a professional appearance and demeanor while conducting the ADO activities or while representing the ADO. I AGREE to ensure my DCO credentials are kept current as long as I am an active ADO DCO, and that a photo will be on file with the ADO for such uses as accrediting or providing identification as needed to an outside entity where I may conduct testing. I AGREE to not participate in any doping control involving Sample Collection outside of the ADO, unless granted permission by the ADO. 6. Miscellaneous Any dispute not otherwise resolved by the parties arising out of or related to this Doping Control Officer Agreement shall be resolved through non-binding, good-faith mediation. In the event the mediation is unsuccessful, the parties agree to resolve the dispute in binding arbitration before an agreed upon dispute panel, or if not available, the Court of Arbitration for Sport. This Agreement is intended solely for the benefit of the ADO and DCO. No other party shall be entitled to claim in any way that it is a third party beneficiary of this Agreement. Please print and sign your name and date this document in the spaces provided indicating that you have read and agree to the ADO Doping Control Officer Agreement. The original will be kept in the ADO offices. A signed copy of this document will be mailed to you. Printed DCO Name: ADO Representative DCO Signature: Date: Date: 3.2 Anti-Doping Organization/ DCO Agreement (sample)

19 ANNEX A ADO DOPING CONTROL OFFICER AGREEMENT STATEMENT OF PRINCIPLES ON ETHICAL BEHAVIOR AND CONFLICT OF INTEREST Those who choose to serve the Anti-Doping Organization (ADO), whether as volunteers or paid professionals, are held to the highest standards of conduct. As guardians of the ideals of sport, they assume an obligation to subordinate individual interests to the interests of the ADO and its mission. Those who serve the ADO must do so without personal gain, to avoid any institutional loss or embarrassment and to behave in such a way that the organization's trust and public confidence are enhanced. It is important to avoid any real conflict of interest as well as to avoid even the appearance of a conflict of interest. It is important to keep in mind that the principles which guide behavior in this area are disclosure, physical absence and non-participation in the decision making process where personal or family gain is a possibility, and a commitment to honor the confidentiality of organizational information. This means you must (i) disclose conflicting interests when they arise, (ii) remain absent from the evaluation process, (iii) not participate in, or be present at, any decision-making process relating to the matter in question, and (iv) maintain the confidentiality of ADO deliberations and information. All conduct is founded on the individual's own sense of integrity. Any individual accepting the honor of serving the ADO must also accept the burdens of public disclosure and public scrutiny. The following guidelines are considered minimum standards in service to the ADO. Each individual's values undoubtedly lead to additional, self-imposed guidelines: 1. The business of the ADO is to be conducted in observance of both the spirit and letter of applicable local laws. 2. Properties, services, opportunities, authority, and influence of the ADO are not to be used for private benefit. 3. All ADO Doping Control Officers will be required to complete a conflict of interest form. All such individuals will make full disclosure of the nature and extent of any actual or potential conflict of interest. In the consideration of an issue, where possible conflicts exist, such individuals will avoid evaluating, or in any other way influencing, directly or indirectly, or voting on the matter involved, and will be physically absent during the evaluation and vote. No DCO or any immediate family member of a DCO shall: a. Serve in any capacity, paid or unpaid, for a National Sport Federation (NSF) in a sport in which the DCO conducts testing for the ADO; b. Have a business or commercial relationship with an NSF in a sport in which the DCO conducts testing for the ADO; c. A Doping Control Officer shall not accept gifts, souvenirs, cash, travel, hotel accommodations, entertainment or favors from an NSF in a sport in which the DCO conducts testing for the ADO. 4. An immediate family member under this Paragraph 4 is defined as any spouse, parent, sibling or child of the DCO. 5. Expenses incurred in the furtherance of the ADO business are to be reasonable, necessary and substantiated, in accordance with the ADO Payment Structure. 6. All are expected to respect honesty, loyalty, candor and professional competence in their relationships with the ADO and with each other. 7. Each individual has the responsibility to maintain the confidentiality of the ADO information. This includes both proprietary and sensitive information. 8. Each individual agrees not to use tobacco in or around a doping control station or to consume alcohol beverages while acting as a representative of the ADO. 9. Each individual agrees not to gamble or bet to any extent, on any event in which they are acting as a representative of the ADO. 3.2 Anti-Doping Organization/ DCO Agreement (sample)

20 ANNEX B ADO DOPING CONTROL OFFICER AGREEMENT CONFLICT OF INTEREST DISCLOSURE STATEMENT (Use additional sheets if necessary) 1. If you or any member of your immediate family is an officer, director, employee, member, volunteer of the National Olympic Committee (NOC), a National Sport Federation (NSF) or an International Federation (IF), please list the name and address of the entity(ies), the nature of your relationship with entity(ies), and describe the dealings. If none, please state none. 2. If you have reason to believe that you or any immediate members of your family may be affiliated or have business dealings with the NOC, a NSF or an IF, in the future, please list those entities and the nature of such dealings. If none, please state none. 3.2 Anti-Doping Organization/ DCO Agreement (sample)

21 3. If there is any relationship or matter not disclosed above which might be perceived to compromise your obligations to the ADO under the ADO's Statement of Principles or which may raise questions of a conflict between your duty and loyalty to the ADO and your economic self-interest, please indicate here what that relationship or matter is. This could also include any relationship with an Athlete, a member of the Athlete s family, or a coach. If none, please state none. Print DCO Name DCO Signature Date 3.2 Anti-Doping Organization/ DCO Agreement (sample)

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23 3.3 Recruiting and Training Chaperones Purpose The purpose of this procedure is to provide instruction to the DCO on how to recruit and train Chaperones in order to ensure the notification and witnessing procedures are carried out correctly. This procedure also identifies the code of conduct that Chaperones must adhere to when performing their duties on behalf of the Anti-Doping Organization (ADO). Actions Recruiting Chaperones When recruiting people to act as Chaperones for doping control, the DCO is responsible for ensuring that the Chaperones meet the following criteria: 1. Is not a Minor. 2. Meet the gender requirements for the specific sample collection session 3. Ability to communicate effectively in the national language(s) and, if required the language of the Athletes to be tested and/or English 4. Physically fit and active 5. Ability to follow instructions 6. Ability to work under demanding conditions 7. Ability to quickly and effectively solve problems 8. Act in a respectful and professional demeanor 9. Ability to maintain confidential information 10. Ability to demonstrate sensitivity to Athlete emotions 11. Ability to meet schedule demands of required duties 12. No involvement in the administration of the sport for which testing is being conducted 13. No involvement in the personal affairs of or relation to any Athlete that may undergo doping control 14. Completion of training related to doping control responsibilities 15. Completion of Chaperone Responsibilities Form, as appropriate Training Chaperones 1. The DCO should meet with the Chaperones prior to the start of the sample collection session to provide training, instruction, credentials and assignments, as well as to ensure that the Chaperones meet the criteria listed on the Chaperone Responsibilities Form and that the form is completed (See reference 3.4). The DCO will determine how much time is needed to conduct a thorough training session and arrange an appropriate meeting time and place. The DCO must print/sign his/her name, date, and provide the event name on each form and submit these forms along with other sample collection documentation to the ADO. 3.3 Recruiting and Training Chaperones

24 NOTE: If conducting no-notice testing this training should be away from the venue where the testing will take place. If conducting announced in-competition testing, the event organizer may be responsible for providing the Chaperones. If conducting unannounced testing (in-competition or out-of-competition) then the DCO will be responsible for providing Chaperones. The DCO should check with the ADO whether Chaperones will be provided. 2. The DCO must ensure that all Chaperones are fit for duty upon their arrival at the doping control station and that they meet the selection criteria for Chaperones (See reference 3.3). If a DCO does not believe a Chaperone is able to perform his/her duties in a professional manner, he/she should ask the Chaperone to leave the doping control station. 3. The DCO should specifically ask the Chaperones if they have any involvement in the administration of the sport being tested or if they have any involvement in the personal affairs of, or relation to, any Athlete who might be tested. If a Chaperone is determined to have a potential or existing conflict of interest, the DCO should not use these individuals, if at all possible. The DCO should, however, proceed with the training of these individuals if no other Chaperones can be secured, however these Chaperones will not be permitted to witness the passing of the sample. If it is necessary to utilize these individuals, this should be noted on the Doping Control Officer Report Form, and the Chaperone should be assigned to an Athlete who is as far removed from the conflict as possible (e.g., opposite gender, different discipline, etc.). NOTE: The following should be considered when determining potential or existing conflicts of interest: The individual should not serve in any capacity, paid or unpaid, for a National Sport Federation (NSF), the National Olympic Committee (NOC) or an International Federation; The individual should not have a business or commercial relationship with an NSF, and IF or the NOC or other organization related to the sport; The individual should not accept gifts, cash, travel, hotel accommodations, entertainment or favors from the NOC, an NSF, and IF or any other NOC-member organization, sport or event official, or any Athlete subject to testing by the ADO (See reference 3.3, 3.4). 4. The DCO should ensure that all Chaperones have a watch in order to determine and record the time of notification. 5. Whenever possible, the DCO should try to assign Chaperones to Athletes of their same gender for notification. 6. The DCO should include scenarios that the Chaperones may encounter. The DCO should then brief the Chaperones on the best solution for each of these scenarios. The DCO should also stress that whenever a Chaperone does not know what to do or if he/she observed unusual behavior by an Athlete, he/she should find the DCO as soon as practical, without leaving the Athlete or his/her sample unattended (unless the Athlete is refusing to accept notification or evade the notification). 3.3 Recruiting and Training Chaperones

25 Notification To effectively train Chaperones on Athlete notification, use a general three-step approach: Explain, Show, and Practice. EXPLAIN: The DCO should thoroughly review the specifics of the Athlete notification procedure (see reference 5.1) and maintaining contact with the Athlete after notification as documented on the Chaperone Responsibilities Form. The orientation should provide Chaperones with a detailed explanation of the purpose of their job, and what they should do if they encounter any problems when notifying Athletes. The DCO should also stress that whenever a Chaperone does not know what to do, he/she should find the DCO as soon as practical, without leaving the Athlete unchaperoned. SHOW: Demonstrate what notifying an Athlete should look like. Utilize another member of the sample collection personnel to show Chaperones what they should do and say. Providing Chaperones with the actual words to use will aid them in approaching and notifying their Athletes. Also it is important that the Chaperones are shown around the venue so that they can orientate themselves and are aware of the following: The field of play in relation to the doping control station Areas suitable to complete verbal and written notification The route to the doping control station and any potential public areas General logistics including mixed zones and locations where medal ceremonies are to take place PRACTICE: Allow each Chaperone to practice the notification process. It may be useful to have one Chaperone practice notifying the other and then switch. Each Chaperone should practice at least once in the presence of the DCO, so that the DCO can point out any mistakes, as well as praise areas that a Chaperone did well. Utilize other DCOs to assist with this step and be sure to allow enough time for Chaperones to practice. The DCO should ask the Chaperones if they have any questions about the process. Witnessing The DCO should review, in detail, the specific information on the Chaperone Responsibilities Form (see reference 3.4) and the urine sample collection procedure (reference 6.1). These specifics include the direct, unobstructed observation of the urine passing from the Athlete to the collection vessel. The DCO should also remind the Chaperone of the requirement to sign his/her name on the Doping Control Form, to verify that the Athlete provided the sample and that a clear, unobstructed view was maintained. NOTE: The Chaperone must not sign the Doping Control Form unless he/she is satisfied that he/she saw the sample being passed from the Athlete to the collection vessel. Chaperones should also be briefed about any appropriate sensitivities, special testing circumstances, and any possible conflicts of interest or other concerns. 3.3 Recruiting and Training Chaperones

26 Chaperone Conduct Chaperones must demonstrate professional and courteous behavior when representing the ADO at sample collection sessions. Chaperones must not: Speak to the media at anytime Ask Athletes for autographs Request photographs of Athletes Request food or beverages at the event Enter areas of the venue not accredited to sample collection personnel Gamble on the outcome of a sporting event they are present at Request any memorabilia from the event (e.g. clothing) Accept gifts from an Athlete or sport official Keep personal files of test data Divulge confidential data to third parties Over familiarization with Athletes (e.g. attend an Athlete s wedding) Drink alcohol at events Wear clothing that makes an association with a National Federation, International Federation or other organization related to the sport while performing sample collection activities Give ADO equipment or documentation to a third party without permission Chaperones must: Report all potential conflicts of interest Report any irregularities at a testing session Chaperones must understand that their presence at a sample collection session is a privileged position and that this authority must not be abused. If a gift is offered to a Chaperone this must be declared with the ADO through the DCO. Behaviors and best practice that should be demonstrated by Chaperones include: Courteous and professional approach at all times Sensitivity to the requirements placed on an Athlete during doping control Checking the understanding of an Athlete throughout the process, offering explanations where appropriate Appropriate clothing and appearance for the event Always arriving on time Adhering to procedures outlined by the DCO and ADO 3.3 Recruiting and Training Chaperones

27 3.4 Chaperone Responsibilities/Code of Conduct Form All ADO Chaperones Must Meet The Following Criteria: Not a Minor Ability to communicate effectively in the national language(s), and if required the language of the Athletes to be tested and/or English No involvement in the administration of the sport for which testing is being conducted No involvement in the personal affairs of or relation to any Athlete that may undergo doping control Ability to walk for extended distances All ADO Chaperones Must Possess The Following Characteristics: Ability to follow instructions Ability to work under demanding conditions Ability to quickly and effectively solve problems Ability to demonstrate respectful and professional demeanor Ability to maintain confidential information Ability to demonstrate sensitivity to Athlete emotions Ability to meet schedule demands of required duties Athlete Notification The Chaperone will be provided with a Doping Control Form indicating the Athlete selection information. The information regarding Athlete selection or competition and position should remain confidential unless an event official (for in-competition testing) has been requested to assist with identifying the appropriate Athlete and/or finishing position. At the appropriate time as indicated by the DCO, the Chaperone will approach the Athlete and notify the Athlete of his/her selection for doping control and under what authority the sample collection is to be conducted. NOTE: When testing an Athlete who is considered a Minor or an Athlete with a disability, consideration should be made for notifying a third party, when possible. The Chaperone will be responsible for informing the Athlete that he/she: 1. Must arrive at the designated doping control station immediately following notification; 2. Is allowed to bring one (1) accompanying representative and, if necessary, an interpreter to the doping control station; 3. Will be accompanied by the Chaperone until the completion of the sample collection process; 4. Should bring photo identification to the doping control station; and 5. The possible consequences of a failure to comply. In the appropriate sections of the Doping Control Form, the Chaperone will print and sign his/her name. The Chaperone and/or DCO will confirm the Athlete's identity. The Chaperone will request that the Athlete read and sign the Doping Control Form in the notification section, acknowledging his/her selection for doping control and understanding his/her rights and responsibilities as presented on the relevant ADO documentation (i.e. Doping Control Form). The Chaperone will report any unusual behavior to the DCO or his/her designee as soon as possible. The Chaperone will immediately report to the DCO any Athlete s failure to comply with a request for doping control. 3.4 Chaperone Responsibilities/ Code of Conduct Form

28 Maintaining Contact with the Athlete After Notification The Chaperone must remain with the Athlete until he/she arrives and has completed the doping control procedures or another DCO/Chaperone has accepted responsibility for the Athlete. The Chaperone should stay as close in proximity to the Athlete as possible and must maintain visual contact with the Athlete at all times until the Athlete reports to the doping control station. The Chaperone should ensure that the Athlete reports to the doping control station immediately following notification. If the Athlete requests a delay in reporting to the doping control station, the Chaperone/DCO may grant this delay. If the Athlete cannot be continuously chaperoned the Chaperone/DCO may reject this request. The Chaperone may permit the Athlete to participate in a victory ceremony, fulfill media commitments, compete in further competitions, perform a warm down, obtain necessary medical treatment, locate a representative and/or an interpreter, obtain photo identification and any other exceptional circumstances that might be justified. The Chaperone should ensure that the Athlete does not leave the competition venue and that the Athlete does not urinate until they go through the doping control process. If the situation allows, the Chaperone may direct the Athlete to a selection of individually sealed beverages from which to choose. The Chaperone should not select the Athlete s beverage or, once selected, handle the Athlete s beverage. If the Chaperone observes any suspicious or unusual behavior exhibited by the Athlete, the Chaperone will report this to the DCO or his/her designee as soon as possible. Witnessing Sample Collection Chaperones with the responsibility of observing Athletes providing urine samples must be the same gender as the Athlete and must carry out the witnessing in a mature and responsible manner. Only the designated Chaperone and Athlete should be in the restroom during the sample collection procedure, unless otherwise directed by the DCO. If the Athlete is a Minor or has a disability, the Chaperone will be informed by the DCO if special procedures are to be followed for the sample collection procedure. The Chaperone will request the Athlete to provide a clear view of the middle of the Athlete s body, hands and forearms to ensure an unobstructed view of the passing of the Sample. This should include the Athlete s shirt being pulled up to mid-torso, sleeves rolled up to the elbows, and trousers down to mid-thigh. The Chaperone will present the Athlete with techniques to ensure that the direct, unobstructed observation of the urine passing from the Athlete into the collection container is accomplished. The Chaperone will request the Athlete to wash his/her hands prior to the provision of the sample. After observing the passing of the sample and when requested by the DCO, the Chaperone will print and sign his/her name on the Doping Control Form in the appropriate area to confirm that he/she had a direct, unobstructed view of the passing of the Sample. The Chaperone should report to the DCO any suspicious or unusual behavior exhibited by the Athlete. Code of Conduct As an ADO-authorized Chaperone, I am aware of and will perform my assigned responsibilities in the manner outlined in this document. I therefore agree: To arrive on time at the appointed location To maintain the highest standard of personal conduct in all assigned duties as a Chaperone Not to accept any gifts from Athletes or their representatives Not to request photographs or autographs from any Athlete or individual while conducting ADO business or wearing ADO attire To strive to be cooperative and courteous with individuals and to use good judgment when performing all duties as a Chaperone To maintain a professional appearance while carrying out my duties as a Chaperone. 3.4 Chaperone Responsibilities/ Code of Conduct Form

29 Tobacco, Alcohol and Gambling Policy The ADO promotes a healthy, doping-free sporting environment. Therefore, use of tobacco in or around the testing area or near Athletes is not allowed. Tobacco use should be done outside of time performing Chaperone duties and out of ADO attire. Many sport organizations and venues embrace a smoke-free policy. Chaperones are expected to respect these policies at all times. Chaperones shall not consume alcohol before or during their ADO responsibilities. Chaperones shall not attend any ADO-related activity under the influence of alcohol or other drugs. Drinking alcohol while wearing ADO attire is not permitted. Chaperones are not permitted to place bets on any event that they have been requested to attend or at which they will be conducting testing activities on behalf of the ADO. I have read and understood the Chaperone Responsibilities Form. I do affirm that in the performance of my duties as a Chaperone for the ADO, I will observe and comply with this agreement and the ADO policies contained herein. Chaperone Printed Name Signature Date Street Address City/State/Postal Code Telephone CHAPERONE DATE OF BIRTH: GENDER: MALE FEMALE Month Day Year To Be Completed By the Doping Control Officer I have verified that the Chaperone named on this form is not a Minor. This Chaperone was properly trained and was authorized to assist with the doping control process in accordance with the ADO s Procedure for Training Chaperones at the following test: EVENT NAME: Lead DCO Printed Name Signature Date 3.4 Chaperone Responsibilities/ Code of Conduct Form