To put a YouTube video in PowerPoint, you have two options. OPTION 1:

Transcription

1 To put a YouTube video in PowerPoint, you have two options. OPTION 1: 1. Download a YouTube video capture program (a good one with a free trial can be found here: Once you've downloaded the program, it will show you a how-to video describing how to grab the YouTube file and convert it to whatever size/format you wish. 2. After saving and converting the file, open PowerPoint Go to Insert Movie Movie from file. Then search for the appropriate file on your computer. Click OK. 3. Decide if you want the file to play automatically or upon clicking. 4. Your video should now be successfully inserted into the presentation. You can adjust the size of the video, but keep in mind this may distort the video quality. Note: With this option, you MUST have the video file saved, along with the PowerPoint presentation, on the computer or drive from which you play the presentation. This means if you move the presentation from, say, your desktop to a laptop, you must save the PowerPoint file AND the original video file from ZillaTube to the laptop without changing the file names. 1

2 OPTION 2: Accessing the Developer Tab 1. Open PowerPoint 2007, and access the Developer tab. If this tab isn t shown, you can add it quickly by performing the following steps. 2. First, click on the Office button to open up the main menu of PowerPoint. At the very bottom of this menu is a button entitled PowerPoint Options. Click on this to continue. 2

3 3. Once the PowerPoint Options window opens, select the Popular category, and put a check in the box next to Show Developer tab in the Ribbon. Click OK to exit, and the Developer tab will now be present on the PowerPoint ribbon. Note that the Developer tab may not appear in the exact same location on your ribbon as it does in this screenshot. Its location will depend on how you have personally customized your own PowerPoint ribbon. Embedding a YouTube Video 4. Now, we want to move on to the fun part and actually embed the video. First, navigate to the slide where you wish to add the YouTube video. Open the Developer tab, and click on the More Controls button shown in the screenshot below. 3

4 5. The More Controls window will now open and display a long list of controls that you can add to your PowerPoint presentation. Scroll through the list and select Shockwave Flash Object as in the following image. 6. Click OK to continue. Once you click OK, it may seem like nothing has happened, but it has. Before you can go any further, you need to use your cursor to draw a rectangular image somewhere on the slide. This rectangular object will eventually hold the YouTube video, so try to draw it accordingly. Don t worry too much if it s not perfect; you can always go back and resize it later. When you complete your drawing, your slide should look something like the following screenshot. 4

5 7. The next thing you need to do is associate this object with your YouTube video. With the rectangular object still selected, click on Properties in the Developer tab of the ribbon. This will open a Properties window for the Shockwave Flash Object as shown in the second image below. You may need to resize this window in order to better see all the field properties. 8. In this Properties window, you ll have to make a few changes and additions to embed the YouTube video. Although this is optional, it s a good idea to change the title of your object in the (Name) field. While not completely necessary, this could help later on if you plan to embed several videos within one presentation. 9. The most important addition to make is to add the URL of the YouTube video to the Movie field. You will have to make a couple of changes here to ensure that your video plays correctly. In this example, I am adding a video about pharmacy career information. The original URL of this video on YouTube is: Before adding this URL to the Movie field, delete the watch? text and replace the = that follows the v with a / character. The resulting URL would look like this: 5

6 10. You may also choose to make other changes in the Properties window, depending on how you want your video to play. For example, you can change the Loop field to False if you only want the video to play through one time. In addition, you can change the Playing field to False if you d rather manually start the video than have it automatically begin to play when the slide is shown. Once you ve finished making your modifications here, click on the x in the upper righthand corner of the window to close it. All of your changes will be saved. 11. To check that you ve set up everything correctly, hit F5 to preview your presentation. Tip: If you find that you ve made a mistake in modifying the Shockwave Flash Object properties for the YouTube video, it s usually better to delete the current object and start over by creating a new one. While you may be able to go in and modify the properties a second time, PowerPoint does not always seem to recognize the second set of modifications. This may cause the video to be blacked out when you try to preview your presentation (this may also happen if you try to play a 2007 version of PP in an older version). Deleting the object and starting from scratch will alleviate the problem. Note: With this option, you must have a live Internet connection on the computer from which you play the presentation. You must also ensure beforehand that the video has not been taken down, moved, or altered in any way on YouTube; that the YouTube video is not set to private; and that the user who uploaded the video has given permission to embed it on other sites. While this option is a bit more complex, you don t have to download and convert the file yourself, and video quality tends to be higher. *With both options, a good idea is to include a link to the video at the bottom of the appropriate PowerPoint slide. This way, worst case scenario, you can simply click the link and play the YouTube video from a Web browser rather than from the presentation itself. 6