PowerPoint 2010 User s Manual

Transcription

1 PowerPoint 2010 User s Manual

2 Contents Menu/Ribbon... 1 Home Menu... 2 Inserting a New Slide... 2 Changing Slide Layout... 2 Insert Menu... 2 Insert a Screenshot... 2 Insert a Screen Clipping... 3 Insert a Hyperlink to a Slide... 3 Insert Text Box, Header and Footer, Word Art, Date & Time and Object... 4 Slide Show Menu... 4 Broadcast a Presentation... 4 Review Menu... 5 Inserting, Edit, Delete and Navigate between comments Compare two Presentations and Merge the content... 6 View Menu... 7 Slide Master... 7 To apply a Company logo onto the first slide on the Presentation To apply a company an image or logo onto the slides 2 till the last slide of your presentation excluding the slide Using Notes Pages to add notes to Slides... 8 To add Notes on a presentation... 8 Printing a Presentation using Printing options... 9 Printing Notes Pages... 9 Printing Slide Handouts... 9

3 Menu/Ribbon Home Insert Design Transition Animations Slide Show Review View 1

4 Home Menu Inserting a New Slide Select the Home Menu. Click on drop down list on the New Slide tool. Click the slide layout to use. Type in the Content of your slide. Changing Slide Layout E.g. Changing the Layout of a slide from Two Content to Title and Content layout Two Content layout Title and Content Select the Slide to modify. Select the Home Menu. Under the Slides group, click on Layout tool button drop down list. Click on the Layout to use from the Office Theme. Insert Menu Insert a Screenshot You may wish to insert a Screen Shot or part of a Window on a PowerPoint Slide. Open the Window/Program for which you wish to use Screenshot or Clipping. Activate the Window to use. Click on the Insert Menu and Select Screenshot. From the Available Windows, Click on the Window to Insert. 2

5 Insert a Screen Clipping Screen Clipping is mainly used to capture part of an Active Window Open the Window/Program for which you wish to use Screenshot or Clipping. Activate the Window to use. Click on the Insert Menu, Select Screenshot and click on Screen Clipping. Highlight the area of the window to use as Clipping. Change the wrapping layout of the graphic if required. Insert a Hyperlink to a Slide E.g. To create a link to the Slide 4 of the current Presentation using the Goals graphics on the Slide below. Click on the Graphic or text to use for the hyperlink. Select the Insert Menu. Click on Hyperlink tool button. Select the Place in This Document. Choose the slide to hyperlink to. Using the Mouse Click or Mouse Over Action Settings Action settings are mainly used where you want a hyperlink to work based on an action. E.g. To hyperlink the website Select the text or graphic to use as hyperlink. Select the Insert Menu. Click the Action Settings Button. Select the Action to use i.e. Mouse Click or Mouse Over. Chose the Hyperlink to: Radio button Type in the link address e.g. Click on OK twice to confirm. View the Slide Show and click on the link to check if your link is working. 3

6 Insert Text Box, Header and Footer, Word Art, Date & Time and Object To insert any of the above content on a slide, select the Slide Menu. Click on the relevant option to use under the Text group. Slide Show Menu Broadcast a Presentation Using the Broadcast Slide show option, you can broadcast a presentation via the PowerPoint Broadcast service. When you navigate your slide show onto your computer, the slide show will also change on the broadcast. Select the Slide Show Menu. Click on Broadcast Slide Show tool button. You will be prompted to login with your Windows Live ID to use the Broadcast service. Click on Start Broadcast, type in your Windows Live ID. (1) Send the Link displayed by to the other viewers of the slide show. The other users can click on the link to view the presentation. (2) If the User end the presentation, the screen will display the broadcast is over. (3) 1 \ 2 3 4

7 Review Menu Inserting, Edit, Delete and Navigate between comments. Position cursor where to place the New Comment. Click on Review menu and select click on New Comment tool button. Type in the required comment. You can delete Edit and go to previous or next comments using the tools under the Comments group. If your comment is not displayed, you will need to click on Show Markup tool button. 5

8 Compare two Presentations and Merge the content E.g. To compare the Time Management Presentation to Time Management Principles Presentation Open the Time Management Presentation. Select the Review Menu. Click on Compare tool button. Select the Time Management Principles Presentation. Click on Accept tool button and select Accept All Changes to the Presentation. 6

9 View Menu Slide Master The Slide Master may be used to apply company logo, formatting to one or all slides on a presentation. To apply a Company logo onto the first slide on the Presentation. Select the View Menu. Click on Slide Master Tool button The three commonly used Office Themes are displayed below: Used if you wish to insert a logo or apply a format to all the slides on the Presentation. Used if you wish to apply a logo or formal to only the first slide of the Presentation. Use if you wish to apply a logo or format to Slide 2 onwards excluding the first slide of the Presentation.. Select the Title Slide Layout: used by slide(s) 1. Click on Insert Menu. Select the location for the Picture. Click on the Picture to Insert and click on Insert menu. Move the image if required. Click on View menu and select Slide Sorder or Normal view to see the result. 7

10 To apply a company an image or logo onto the slides 2 till the last slide of your presentation excluding the slide 1. Select the view Menu. Click on the Slide Master tool. Select Title and Content Slide layout: Used by slide 2-4 Select the Insert Menu, click on Picture. Choose the location and the picture to use. Click on Insert to confirm. Using Notes Pages to add notes to Slides Notes added onto slides will not appear when viewing the presentation slide show view. To add Notes on a presentation Select the slide to apply the presentation. Select the View Menu and click on Normal. Click on the Notes area and type the relevant notes for the slide. 8

11 Printing a Presentation using Printing options Printing Notes Pages Click the File Menu. Select Print. Under Settings, use the drown arrow just below the Slides to select Notes Pages. Click on Ok to confirm. Printing Slide Handouts Click the File Menu. Select Print. Under Settings, use the drown arrow just below the Slides to select Handouts. Select 3 Slides to have lines next to the Slides or 4 slides to have 4 slides on one page with lines. Click on Ok to confirm. 9