Add page numbers and headers and footers by using the gallery, or create a custom page number, header, or footer.
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- Drusilla Hubbard
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1 Add page numbers and headers and footers by using the gallery, or create a custom page number, header, or footer. For best results, decide first whether you want only a page number or whether you want information plus a page number in the header or footer. If you want a page number and no other information, add a page number. If you want a page number plus other information, or if you just want the other information, add a header or footer. Add a page number without any other information If you want a page number on each page, and you don't want to include any other information, such as the document title or the location of the file, you can quickly add a page number from the gallery, or you can create a custom page number or a custom page number that includes the total number of pages (page X of Y pages). ADD A PAGE NUMBER FROM THE GALLERY 1. On the Insert tab, in the Header & Footer group, click Page Number. 2. Click the page number location that you want. 3. In the gallery, scroll through the options, and then click the page number format that you want. 4. To return to the body of your document, click Close Header and Footer on the Design tab NOTE The Page Number gallery includes page X of Y pages formats, in which Y is the total number of pages in your document.
2 ADD A CUSTOM PAGE NUMBER 1. Double-click in the header area or the footer area (near the top of the page or near the bottom 2. To place your page number in the center or on the right side of the page, do the following: To place your page number in the center, click Insert Alignment Tab in the Position group of the Design tab, click Center, and then click OK. To place your page number on the right side of the page, click Insert Alignment Tab in the Position group of the Design tab, click Right, and then click OK. 3. On the Insert tab, in the Text group, click Quick Parts, and then click Field. 4. In the Field names list, click Page, and then click OK. 5. To change the numbering format, click Page Number in the Header & Footer group, and then click Format Page Numbers. 6. To return to the body of your document, click Close Header and Footer on the Design tab ADD A CUSTOM PAGE NUMBER THAT INCLUDES THE TOTAL NUMBER OF PAGES The gallery includes some page numbers that include the total page numbers (page X of Y pages). However, if you want to create a custom page number, do the following: 1. Double-click in the header area or the footer area (near the top of the page or near the bottom
3 2. To place your page number in the center or on the right side of the page, do the following: To place your page number in the center, click Insert Alignment Tab in the Position group of the Design tab, click Center, and then click OK. To place your page number on the right side of the page, click Insert Alignment Tab in the Position group of the Design tab, click Right, and then click OK. 3. Type page and a space. 4. On the Insert tab, in the Text group, click Quick Parts, and then click Field. 5. In the Field names list, click Page, and then click OK. 6. After the page number, type a space, type of, and then type another space. 7. On the Insert tab, in the Text group, click Quick Parts, and then click Field. 8. In the Field names list, click NumPages, and then click OK. 9. After the total number of pages, type a space, and then type pages. 10. To change the numbering format, click Page Number in the Header & Footer group, and then click Format Page Numbers. 11. To return to the body of your document, click Close Header and Footer on the Design tab
4 Add a header or footer that includes a page number If you want to add a graphic or text at the top or the bottom of your document, you need to add a header or a footer. You can quickly add a header or a footer from the galleries, or you can add a custom header or footer. You can use these same steps to add a header or footer without page numbers. ADD A HEADER OR FOOTER FROM THE GALLERY 1. On the Insert tab, in the Header & Footer group, click Header or Footer. 2. Click the header or footer that you want to add to your document. 3. To return to the body of your document, click Close Header and Footer on the Design tab ADD A CUSTOM HEADER OR FOOTER 1. Double-click in the header area or the footer area (near the top of the page or near the bottom 2. To place information in the center or on the right side of the page, do any of the following: To place information in the center, click Insert Alignment Tab in the Position group of the Design tab, click Center, and then click OK. To place information on the right side of the page, click Insert Alignment Tab in the Position group of the Design tab, click Right, and then click OK. 3. Do one of the following:
5 Type the information that you want in your header. Add a field code by clicking the Insert tab, clicking Quick Parts, clicking Field, and then clicking the field you want in thefield names list. Examples of information that you can add by using fields include Page (for page number), NumPages (for the total number of pages in your document), and FileName (you can include the file path). 4. If you add a Page field, you can change the numbering format by clicking Page Number in the Header & Footer group, and then clicking Format Page Numbers. 5. To return to the body of your document, click Close Header and Footer on the Design tab Start numbering with 1 on a different page You can start numbering on the second page of your document, or you can start numbering on a different page. START NUMBERING ON THE SECOND PAGE 1. Double-click the page number. 2. On the Design tab, in the Options group, select the Different First Page check box.
6 3. To start numbering with 1, click Page Number in the Header & Footer group, then click Format Page Numbers, and then click Start at and enter To return to the body of your document, click Close Header and Footer on the Design tab START NUMBERING ON A DIFFERENT PAGE To start numbering on a different page, instead of on the first page of the document, you need to add a section break before the page where you want to begin numbering. 1. Click at the beginning of the page where you want to begin numbering. You can press HOME to make sure that you're at the start of the page. 2. On the Page Layout tab, in the Page Setup group, click Breaks. 3. Under Section Breaks, click Next Page. 4. Double-click in the header area or the footer area (near the top of the page or near the bottom This opens the Header & Footer Tools tab. 5. On the Header & Footer Tools, in the Navigation group, click Link to Previous to turn it off. 6. Follow the instructions for adding a page number or for adding a header and footer with a page number. 7. To start numbering with 1, click Page Number in the Header & Footer group, then click Format Page Numbers, and then click Start at and enter To return to the body of your document, click Close Header and Footer on the Design tab
7 Add different headers and footers or page numbers in different parts of the document You can add page numbers to only part of your document. You can also use different numbering formats in different parts of your document. For example, maybe you want i, ii, iii numbering for the table of contents and introduction, and you want 1, 2, 3 numbering for the rest of the document, and then no page numbers for the index. You can also have different headers or footers on odd and even pages. ADD DIFFERENT HEADERS AND FOOTERS OR PAGE NUMBERS IN DIFFERENT PARTS 1. Click at the beginning of the page where you want to start, stop, or change the header, footer, or page numbering. You can press HOME to make sure that you're at the start of the page. 2. On the Page Layout tab, in the Page Setup group, click Breaks. 3. Under Section Breaks, click Next Page. 4. Double-click in the header area or the footer area (near the top of the page or near the bottom 5. On the Design, in the Navigation group, click Link to Previous to turn it off. 6. Do one of the following:
8 Follow the instructions for adding a page number or for adding a header and footer with a page number. Select the header or footer and press DELETE. 7. To choose a numbering format or the starting number, click Page Number in the Header & Footer group, click Format Page Numbers, click the format that you want and the Start at number that you want to use, and then click OK. 8. To return to the body of your document, click Close Header and Footer on the Design tab ADD DIFFERENT HEADERS AND FOOTERS OR PAGE NUMBERS ON ODD AND EVEN PAGES 1. Double-click in the header area or the footer area (near the top of the page or near the bottom This opens the Header & Footer Tools tab. 2. On the Header & Footer Tools tab, in the Options group, select the Different Odd & Even Pages check box. 3. On one of the odd pages, add the header, footer, or page numbering that you want on odd pages. 4. On one of the even pages, add the header, footer, or page number that you want on even pages.
9 Remove page numbers, headers, and footers 1. Double-click the header, footer, or page number. 2. Select the header, footer, or page number. 3. Press DELETE. 4. Repeat steps 1-3 in each section that has a different header, footer, or page number.
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HDAccess Administrators User Manual Help Desk Authority 9.0 2011ScriptLogic Corporation ALL RIGHTS RESERVED. ScriptLogic, the ScriptLogic logo and Point,Click,Done! are trademarks and registered trademarks