Beginning Excel. Name Box and Formula Bar

Transcription

1 Beginning Excel To Open Excel 1. Go to START > PROGRAMS > MICROSOFT EXCEL Explore the Excel Screen Top 1. Title bar program and document name 2. Menu bar to execute commands, a submenu will appear 3. Standard toolbar collection of pictures to accomplish spreadsheet activities Title Name Box and Formula Bar Menu Bar Standard Toolbar Formatting Toolbar 4. Formatting toolbar buttons and submenu items to change the appearance of the worksheet 5. Name box and Formula bar identifies active cell and formulas used!"the worksheet rows(65,536) and columns(256), Sheet number, Status bar, and Taskbar Moving around in the Worksheet 1. To select any cell, CLICK it. CLICK on A1. 2. To move one cell to the right, press TAB. 3. To move one cell to the left, press SHIFT+TAB. 4. Use the arrow keys and move one cell up, down, left, or right. 5. To move one window down, press PAGE DOWN (on the right of the keyboard). Notice the line numbers on the worksheet. 6. To move one window up, press PAGE UP (on the right of the keyboard). 7. Press CTRL+HOME to return to cell A1. 8. To move to any cell, go to EDIT > GO TO > INSERT (column and line) C3, click OK. 04/08/2003 1

2 Entering Data and Formatting Titles 1. Go to the Standard toolbar and CLICK on NEW (paper icon in upper left corner). 2. CLICK on cell E3 and TYPE: Technology Challenge. Press ENTER. 3. On the FILE menu, click SAVE AS. This allows you to choose the location for saving and the name of the workbook. 4. Select cell E3. Go to the Formatting toolbar and CLICK on the FONT box, and CLICK on ARIAL. 5. On the Formatting toolbar > Font Size, CLICK CLICK in cell B5, and TYPE: Dates. Press TAB to go to C5. 7. In C5, TYPE: Elementary Schools. Press TAB to go to D5. 8. In D5, TYPE: Secondary Schools. **One cell will overlap the other. Press ENTER. 9. Move the Pointer to the top of the grid between columns C and D until it changes into double arrows and then DOUBLE CLICK. 10. Do the same between cells D and E. 11. Select cell E3 and move the + pointer to a cell line until it changes to an arrow. Click and drag the text to begin in cell C3. Save your work. Cut, Copy, and Paste 1. RIGHT CLICK in cell C3 and CLICK CUT. 2. RIGHT CLICK in cell C1 and CLICK PASTE. 3. RIGHT CLICK in cell D5 and CLICK CUT. 4. RIGHT CLICK in cell D10 and CLICK PASTE. 5. RIGHT CLICK in cell B5 and CLICK COPY. 6. RIGHT CLICK in cell B10 and CLICK PASTE. 7. Drag to move C5 to C **Close the file without saving. Entering Data 1. Open the Technology Workbook. 2. Start in cell B6 and type the following: Dates Elementary Schools Secondary Schools 1/1/ /1/ /1/ /1/ /1/ /1/ /1/ /08/2003 2

3 3. Select B5 and DRAG the pointer diagonally down and to the right to cell D12. CLICK center align on the Formatting toolbar. SAVE Simple Calculations 1. In cell E5, TYPE: Total Sites - make the font BOLD. (Select E5 and CLICK BOLD on the Formatting toolbar). 2. SELECT cell E6. On the Standard toolbar, go to AutoSum Σ and CLICK. If the cells you want to add are there, CLICK ENTER. If the cells you want are not there, the cell names may be corrected in the Formula bar box. 3. SELECT cell E6. Move the arrow pointer to the corner edge until it becomes a black plus sign. CLICK and drag the + to cell E12. You have copied the formula and applied it to rows SELECT D13. CLICK AutoSum Σ. ENTER or another way to calculate a group of cells: CLICK and DRAG to select cells C6 through C12. CLICK AutoSum. ENTER 5. In F5 TYPE: % of Elem Schools - make it BOLD. 6. SELECT F6 and CLICK on the EDIT FORMULA. ( = sign ) 7. TYPE C6/E6, then CLICK O.K. (This tells the computer to divide cell C6 by E6.) 8. Select cell F6 (or the cell you want to edit). On the Formatting Menu, CLICK CELLS. On the Number Tab, SELECT Percentage, and TYPE, choose 2 in the decimal places. CLICK O.K. 9. OR Rt. Click on the cell you want to edit and choose FORMAT CELLS. 10. To copy the formatting click on the cell you want to copy move pointer to bottom right corner of cell, pointer will become a black plus +. Click and drag mouse pointer from F6 to F12 to copy formatting. 11. To format dates column click in B6 and drag to B12 to select the dates. On menu choose Format Cells Number tab select date category under type, choose how you want date to appear. Charts 1. CLICK in the top left corner of the spreadsheet B5 Dates, and Drag down to the right D12, until all the data is highlighted. (This tells the chart maker which data to include in the chart). If you include totals and percentages, it will make a different chart. 2. On the Menu bar select INSERT and go down to CHART or click the chart icon on the toolbar. A window will appear, make sure the Standard Types tab is selected and Click COLUMN. Select the first Chart type. Press NEXT, NEXT, NEXT. There are a lot of choices to explore on these screens. You can decide to put your chart on a page by itself or as an object on your spreadsheet page. Then choose Finish. 04/08/2003 3

4 Jan-95 Feb-95 Mar-95 Apr-95 May-95 Jun-95 Jul-95 Aug-95 Sep-95 Oct-95 Nov-95 Dec-95 Jan-96 Feb-96 Mar-96 Apr-96 May-96 Jun-96 Elementary Schools Secondary Schools Formulas (simple): to get a total, highlight the numbers and press AutoSum Σ on the standard toolbar. To find other formulas go to the fx icon on the toolbar. Choose the category, Statistical includes: average, median, mode, etc. Align text at an angle: Highlight the cells you want to change alignment rt. Click choose Format Cells alignment tab orientation move line to the angle you want text to appear. How Data converts to graphs: Highlight just the part you want in the graph, go to INSERT on the Menu Bar, choose chart, enter data you want in each window, click next. Choices on legend, title, names of axes, color of graphs parts, etc. Set Print Area: To print just the area of the spreadsheet you want, highlight that part, go to FILE Print Area Set Print Area. Gridlines: to make sure gridlines appear in your spreadsheet when it prints, go to FILE Print Preview Setup Sheet tab check Gridlines box if you want the Row and Column headings to print, check those boxes also. 04/08/2003 4

5 50 Ideas for Spreadsheet Use in the Classroom 1. Address list 2. Phone list 3. Birthday list 4. list 5. Bus list - method of transportation 6. Field trip fees and costs 7. Grade book 8. Calendars 9. Word search 10. Class checklist 11. Scheduling 12. Keeping lists of video tapes, books, book orders, software 13. Lunch menu 14. Locker assignments 15. Classroom awards 16. Special classes, projects and activities 17. Learning center rotation chart 18. Parent-teacher conference schedule 19. Lesson plan template 20. Extra credit totals, percentages 21. Lunch money records 22. Chart forms for anything for organization 23. Grades - Quizzes, scores, totals, averages 24. Year long planner 25. Use grid as a game board 26. Rubrics for alternate assessment 27. Test progress chart 28. Make Magic squares 29. Compare student height to their shadow length. 30. Weather statistics over a period of time 31. Survey results favorites (TV shows, sports, flavors of ice cream, etc.) use formulas to find the mean, median, and mode 32. Sports records latest standings, total games played, home and away winning percentage, and losing percentage 33. Students work in groups to record each other s pulses. Chart the various pulses and indicate the mean, etc. 34. Penny toss keep track of data in a penny tossing experiment. In groups have students flip 10 pennies, 10 times and record in a spreadsheet how many times it was heads and tails. Make a chart to show the results. 35. Make a frequency table in which you can record the birth months of the students. Make a chart of the results. 36. Students collect data on the number of times 10 people blink their eyes in one minute. Display the results in a frequency table or chart. 04/08/2003 5

6 37. Students keep track of what they eat in one week. Use the information to make a circle graph showing what part of the foods they have consumed came from each of the four food groups. 38. Students write stories that include an appropriate use of mean, median, and mode 39. Working with the person in charge of the school store, have students find average sales to estimate business trends 40. Bring to class examples of averages from newspapers and magazines Ask students to describe the averages as means, medians, and modes. Have the students explain why the particular kind of average was used in each case. 41. Using a film guide from the library, have students record the lengths in minutes of 20 science fiction movies. Analyze the data using mean, median, and mode. Have students present their comparisons in a bulletin board display. 42. In groups collect data on the number of times five people can snap their fingers in one minute. Find the mean, median and mode of your results. Have students compare their info with the other groups. Combine the results into one graphic display in the classroom. 43. Stock market prices of certain stock over a period of time 44. Record test grades and make a graph to illustrate changes 45. Track expenses and earnings related to running a business 46. Play games, devise a method of tracking the results (wins, losses, high and low scores), create spreadsheets and graphs that visually depict the results. Include a cover page that explains the process of the assignment and a written explanation of their results. 47. Plan a trip to another country. Research the prices for the plane tickets, lodging, food, recreation events and souvenirs as well as the country s currency and exchange rates, etc. Make a list of possible expenses. Set a budget and then use a spreadsheet to create an expense account. Begin the virtual trip and record the trip in a scrapbook and diary (getting pictures from Internet, electronic encyclopedias, and scanning from a textbook). 48. Ask students to name the type graph that would best compare numbers of boys and girls in the classroom (bar graph). Have students construct bar graphs to compare the male and female populations of the room. Have them compare graphs. 49. Record and track: grocery prices, allowance and spending, daily diet, time expenditure, grades, weather 50. Have students research and tell you which type of graph would be best to represent the data provided. Have them work in groups and provide a chart for each answer: a. The number of left-handed students and the number of right-handed students in your class. (circle graph two parts are compared to the whole) b. The number of cases of measles in the United States for the years 1930, 1940, 1950, 1960, 1970, 1980, (line graph the data shows changes over time) c. The life span of selected animals (bar graph several life spans are being compared) d. The average temperature of Earth for each year from 1980 to the present (line graph the data shows changes over time) 04/08/2003 6