Microsoft PowerPoint 2013 Basics

Transcription

1 Microsoft PowerPoint 2013 Basics 1. From Start, look for the PowerPoint 2013 tile and click it. The Ribbon- seen across the top of Microsoft Word. The ribbon contains Tabs, Groups, and Commands i. Tabs sit across the top of the ribbon. Each tab contains core tasks you do in the program (Home, Insert, Design...) ii. Groups sets of related commands displayed in the tabs. (Clipboard, Slides, Font, Paragraph, Drawing...) iii. Commands a button, menu, or a box where you enter information. 2. The Bottom of the screen contains Slide Displays the current slide number and total number of slides. Notes To display the notes box to type in speaker s notes. Comments Use comments when you want people to review and comment on your slides. Views Three buttons giving you different ways to view/work on your slides. i. Normal View View used when creating a presentation It is highlighted in orange (see the example below) ii. Slide Sorter View View used when you wish to rearrange the order of slides ggp 4/1/2015 Page 1

2 iii. Reading View a way to quickly view your slides with simple controls. iv. Slide Show View used to start your slide show presentation Zoom allows you to adjust the slides from 10% of its normal size to 400% of its normal size. 3. The Title Slide is the first slide of your presentation. Just click in each placeholder (box) and type in a title and subtitle. 4. To add a slide Click on the New Slide button on the Slides group. ggp 4/1/2015 Page 2

3 Look at the slide layouts on the Task Pane. Each slide layout is a template for you to enter data. The most common slide layouts include the following: Title Slide Title and Content create slides with a title and a bullet list or content (this is the most used slide design). Two Content a slide with a title and 2 columns of text or content 5. When you select a slide that has Content a shaded six button box appears. The first button on top lets you create a Table The second button lets you create a Chart The third button lets you insert Smart Art Graphic The fourth button (on the second row) lets you insert a Picture from a file The fifth button lets you find Online Pictures from Bing or pictures you stored on OneDrive The sixth button lets you insert a Video from a file, a file on OneDrive, from YouTube ). ggp 4/1/2015 Page 3

4 6. After inserting a Picture you may need to resize it. - Notice the resizing handles around the Clip Art. Drag the resizing handles to adjust the size of the Clip Art. 7. Slide Design - a slide design adds color and style to your PowerPoint Presentation. Click the Design tab. And select a Theme i. Colors change the color of the currently selected theme ii. Fonts change the font of the slides iii. Effects add visual effects like glow or soft edges to graphics on your slides iv. Additional design themes appear when you click the down arrow at the lower right side of the themes area. 8. Formatting In general, you do not want to change the formatting of your text. By using the built-in themes, the correct style, size and font type is automatically done for you. Remember the 7-7 Rule. That means no more than 7 bullets on a slide and no more than 7 lines of text. 9. Save early, save often! Click the File tab and click Save As. From the Save As dialog box: i. You can save to OneDrive (online storage) if you have an account or on a Flash drive. To save to a flash drive, click Computer. ii. In the Save in box, select the location in which to save your work in. iii. In the File name box, give the presentation a name. iv. Then click the Save button. ggp 4/1/2015 Page 4

5 10. Spelling As you type, you may notice some red wavy lines appearing in your slide. Red wavy lines mean a possible spelling error. Click the Review tab and then click the Spelling button. 11. Footer Click the Insert tab. Select Header and Footer i. Select Date and Time (you can choose to have the date update automatically to today s date, or you can type in a specific date in the fixed box.) ii. Select Slide number to add numbers to your slides. iii. In the Footer box, type in your name. iv. Select don t show on title slide and click the apply to all button v. Click the Apply to All button. ggp 4/1/2015 Page 5

6 12. Animations To add a slide transition for each slide click the Animations tab. Place your mouse over a slide animation. Click on a slide transition to apply the transition to the current slide. 13. Printing your slides: To print handouts, click the File tab Click Print Select 3 slides (this places 3 slides on each sheet of paper and provides room for the audience to write notes in the right side of the page). Select Color (if you have a color printer or Pure Black and White (This saves toner ink by printing out the text, pictures, charts and graphs but does not print the background of each slide). Click the Print button ggp 4/1/2015 Page 6

7 14. Exit PowerPoint - You can still loose your work if you do not exit properly. To close the PowerPoint application: Click the File tab located on the upper left corner i. Click the Exit PowerPoint button. ii. If you have not saved your work, you will be asked if you want to save it Click YES and save your work. 15. On the day of your presentation, open your file. After opening the file, click the Slide Show tab. Click the From Beginning button to begin your presentation. Press the [Space bar] on your keyboard to advance to the next slide. After your last slide is a black screen, press your space bar once more to end your slide show. ggp 4/1/2015 Page 7