ScopTEL TM IP PBX Software. Managing Incoming Lines

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1 Managing Incoming Lines

2 Incoming Lines Incoming Lines must be created to Route incoming calls to required destinations From Configuration > Telephony > Lines > Incoming Lines Click on Add a new Incoming Line 2 2

3 Incoming Lines Incoming Lines types are typically: Extension (DNIS) which are dialed numbers incoming on SIP/IAX2 or PRI trunks. Block (a sequential list of DNIS numbers) Port (TDM) which are analog FXO ports supported by Sangoma or Digium cards There will be two examples. Example 1 will define incoming lines on analog FXO ports. Example 2 will define incoming lines on a SIP trunk. 3 3

4 Incoming Lines Analog FXO ports are port based trunks The Incoming Line is used to define a destination for one or more FXO ports. Additional options allow to define custom schedules, Caller ID Prefixes, Music On Hold sources, Call Recording Options From the drop down menu list select Port (TDM) Click on the Select button to open a new window and add the required ports to the Incoming Line Click on OK when the required ports have been added Click on the Destination tab next 4 4

5 Incoming Lines DNIS rules apply to T1/E1 trunks with ISDN signaling and many ITSP SIP trunks route the same method The Telco forwards the dialed number to the physical interface so that this information can be used to route many dialed numbers to many destinations using the same physical interface. This is a very flexible and highly efficient method to route multiple numbers to various destinations using a single trunk There is no fixed length requirement for the DNIS digits There is no restriction preventing any Outgoing Line prefixes from matching the leading digit of any incoming DNIS digits This is Example 2 The Options tab must be configured to use the required SIP trunk in the Trunk selection menu All other tabs are common to both port based trunks and DNIS based trunks

6 Incoming Lines Set Destination #1 to the first required destination In this example the Incoming Line will ring Destination Extension 100 Choose the Extension(s) option from the menu drop down list

7 Incoming Lines It is typical for the forwarding rules defined in the Extensions User Options to be required therefore the Use User-defined CallForward checkbox needs to be checked else additional destinations must be configured on this Incoming Line Click on the Options tab when finished configuring the Destination

8 Incoming Lines Choose an already configured Trunk from the Trunk drop down selection. In this example the SIP trunk = is used. The Options tab is also used to set shared Incoming Line fax detection, language, and the Music On Hold source among other options Click on the Caller ID tab after reviewing

9 Incoming Lines The Caller ID tab is used to add additional Caller ID prefixes or source routing to Incoming Lines In this example since the Outgoing Line that was configured requires a leading prefix of 9 a 9 will be added to the Incoming Caller ID prefix for each incoming call number. This adds the 9 to any incoming caller ID history feature provided by supporting SIP end points so that the user does not have to edit the call history to add the 9 prefix to the existing call history In this example the Company ABC: prefix is added to the incoming Caller ID name so that a receptionist/operator can easily distinguish inbound calls for each customer and answer the phone with the correct greeting response Click on the Add button when finished adding an Incoming Line

10 Ringing Services Ringing Services: Sometimes it is necessary to override a schedule or incoming line rule and route incoming calls to a preset destination. This is often referred to as Night Service but has many uses Examples: Receptionist normally answers calls but wants to forward to someone else so they can take a break or change a shift. An emergency situation requires that lines are forwarded to an emergency greeting or business closed greeting or routed to an external phone number such as an answering service The system uses an automated schedule but needs to close early and enable an IVR menu The system does not use automated schedules an wants to manually toggle routes during the day between open and closed hours. Operator during open hours Vs. IVR menu during closed hours ScopServ does not put any restrictions on the number of Ringing Services you can create

11 Ringing Services Ringing Services: The first step is to add a new Ringing Service Lines>Ringing Services>Add a new Ringing Service Give each Ringing Service a unique numerical Ringing ID value Then click on the Destination tab

12 Ringing Services: Choose your preferred destination type which in this example is an after hours IVR menu In this example the Menu is an existing IVR Menu called ivrclosed Click on Add when your are done Ringing Services

13 Ringing Services Ringing Services: Incoming Lines>Edit or Add a new Incoming Line In this example we are editing an existing Incoming Line Click the Edit button and navigate to the Options tab

14 Ringing Services: Ringing Services Put the Ringing Service ID value you defined on the Ringing Service object earlier into the Line ID (Ringing Service) text field Save or Add the new Incoming Line The PIN/Password is optional but recommended to control user access

15 Ringing Services: Ringing Services Put the Ringing Service ID value you defined on the Ringing Service object earlier into the Line ID (Ringing Service) text field Save or Add the new Incoming Line

16 Ringing Services Ringing Services: Navigate to the Applications section Click on Add a new Application

17 Ringing Services: Ringing Services Give this Application a number you would like to use as a feature code and make sure this code does not conflict with any other extension number, Feature Code or Outgoing Line string This 3 digit code starting with *87 dedicates *87 for Ringing Services codes and allows Ringing Groups 1-9 to be controlled Click on the Destination tab

18 Ringing Services: Ringing Services Choose Ringing Service from the Destination pull down Enter the Line ID value you specified earlier on the Incoming Line Manager Enter the Ring ID to the Ringing Service you specified on the Ringing Services Manager These settings allow you to control Multiple Incoming Lines and override the Incoming Line Destination with the Ring ID you define in this section Click Add when done

19 Ringing Services: Ringing Services Choose Ringing Service from the Destination pull down Enter the Line ID value you specified earlier on the Incoming Line Manager Enter the Ring ID to the Ringing Service you specified on the Ringing Services Manager These settings allow you to control Multiple Incoming Lines and override the Incoming Line Destination with the Ring ID you define in this section Click Add when done Commit changes to activate the feature

20 Ringing Services Ringing Services: IMPORTANT: Ensure you allow this Ringing Service in the Class of Service you assign to the extension(s) used to dial the code USAGE: Dial the code as in example *871 once to enable the Ringing Service and override the default schedule or configured schedules. Dial the code again to disable the Ringing Service and allow the default schedule or configured schedules to control Incoming Line routes NOTES: Some phones will allow you to configure a BLF DSS Key to monitor the on off status of the Ringing Service The BLF value would be in the format ringservice_<tenant>_<application> without quotes Example: ringservice_default_*871

21 Ringing Services BLF on Yealink DSS Key Ringing Service BLF It is very easy to set up a Ringing Service Key on a Yealink phone. Using the previous steps to build an application *871 to enable Ringing Service ID 1 Navigate to Provisioning>Yealink>DSS Keys and configure as in this example Once the phone is rebooted you can use the DSS Key to enable and disable the Ringing Service The BLF key will light Red when in Use

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