HPE MyRoom Meet With Others Quick Reference Guide

Transcription

1 HPE MyRoom Meet With Others Quick Reference Guide Windows Mac and Linux Full functionality Compatible operating systems All features and functions that Windows users have except: Cannot initiate s from within MyRoom PowerPoint files imported on Mac and Linux cannot be converted for display in center viewing area Cannot share a specific application Available features: Join: o Their own rooms o Others rooms using key provided by the owner o Scheduled events using event key Android March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 1 of 10

2 Compatible operating systems (continued) Android (continued) View o People panel o Whiteboard o Shared desktops o Streaming video Use o Chat o Question manager o Microphone o Speaker o Webcam Either: Double click a contact Chat room Or: Right-click on a contact Select Chat from the menu Open chat room March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 2 of 10

3 Type in the chat field at bottom Hit Enter on your keyboard Chat room (continued) Chat via text Chat via audio Click Call button When your contact accepts the call, the button will be replaced with microphone, speaker, and webcam features Contact status Available or Away Contact status Do Not Disturb or Unavailable Drag & drop contacts If contact s status is Available or Away: Drag contact from Contacts tab into open Room or Chat Room It is always a good idea to chat someone first before dropping them into a meeting If contact s status is Do not disturb or Unavailable: You cannot drop contact into a room Message will tell you the contact does not wish to be disturbed March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 3 of 10

4 Manage room access Consider granting contacts access to enter your room directly from their Rooms tab for regularly scheduled meetings or to help you prepare for a meeting. Room owner action Right-click on a room Select Manage access from the menu Drag contact from Contacts tab to Room Access window Choose Reader, Writer, or Room Administrator role * Click Send Offer button * Refer to the Rooms Quick Reference Guide or MyRoom Help documentation for information about room access roles. Contact action Rooms tab Purple door = your room Orange door = someone else s room to which you have access. o Hover over room name to see o Your role o Room owner s address o Right-click to select Release Room Access March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 4 of 10

5 Create room key Keys can be used by anyone, whether they have a MyRoom account or not Key types Quick keys Valid for 15 minutes Presentation keys Generates Host and Participant keys Choose one of 5 durations Valid for specified duration or until revoked Persistent keys Generates Host and Participant keys Valid until revoked Not the most secure method of granting room access Quick key On Rooms tab o Click room name o Click Create Key icon at bottom Create key In room o Click Room Keys icon on toolbar o Select Quick from the menu March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 5 of 10

6 Create room key (continued) Presentation or Persistent keys On Rooms tab o Right-click room name o Select Room keys from the menu o Select Presentation or Persistent from the submenu Create key (continued) In room o Click Room Keys icon on toolbar o Select Presentation or Persistent from the menu March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 6 of 10

7 Create room key (continued) Enter with key button on Log In window Use key Room Key field on Contacts or Rooms tab MyRoom home page ( March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 7 of 10

8 Schedule an event Plan a meeting in advance by scheduling an event. Send details of the event, including date, time, and event keys, via or calendar invitation to your attendees. They do not need to have MyRoom accounts to attend your event Either: Right-click on a room Select Events from the menu Open Events window Or: Select a room Click the clock icon at bottom of Rooms tab Select meeting date from the calendar Click Create Event button Create event March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 8 of 10

9 Create event (continued) Schedule an event (continued) Fill in: o Event name o Teleconference or other information * o Start time (your local time zone) o End time (your local time zone) Click Save button * Capacity is dependent on your MyRoom account. Private chat Chat privately with one member of a larger group. To private chat another attendee: Right-click a name in the People panel Select Private Chat from the menu Private chat March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 9 of 10

10 Block private chat Private chat (continued) To prevent others from private chatting you: Right-click your own name in the People panel Select Block Private Chat from the menu To see which attendees have blocked private chat: Right-click in the People panel Select Show Audience Details from the menu Show audience details March 2016 HPE MyRoom Quick Reference Guide - Meet With Others Page 10 of 10