Technology Thi nk T ank March 23 & 24 , 2010

Transcription

1 GoToMeeting Accessibility Technology Think Tank March h23 & 24, 2010

2 Managing and Scheduling Meetings Inviting Attendees

3 My Meetings Window (PC and Mac)

4 Schedule A Meeting From a PC Right Click on the System Tray Icon and Choose Schedule A Meeting When this window appears, choose the Name, Date, Time, Audio Preferences, and Password (if applicable) Cli k S h d l d I it ti t t Click Schedule and your Invitation text will appear

5 Schedule a Meeting Edit Countries Click Edit Countries to choose additional telephone numbers for international attendees. This telephone number will be This telephone number will be local to their country, but not necessarily local to their specific Area.

6 GoToMeeting Invitation Launched with Microsoft outlook Invitation is lauched with Microsoft Outlook

7 Click Show Invitation Text Copy this text to your clipboard to paste to any application, instant message, or document.

8 Schedule a Meeting On your Mac Double Click on Icon after clicking Host A Meeting Click Schedule a Meeting

9 Authenticating GoToMeeting You may be prompted to enter in your account information to proceed. Click Remember Me On This Computer to p Avoid entering this information each time.

10 Scheduling a Meeting on a Mac Same Options as a PC

11 GoToMeeting Invitation Launched GoToMeeting has integrated with the Mail application For Mac. Click Show Invitation Text to view contents without application.

12 Hosting and Joining A Hosting and Joining A Meeting

13 The GoToMeeting Control Panel (PC and Mac)

14 Screen Sharing Pane

15 Show Your Screen Click the Play Button to show your entire screen. Click the Screen button to choose specific application sharing or Clean Screen.

16 Attendee List A. Displays Number of Attendees B. Attendee s Role and drawing tool C. Mute Or Unmute Attendee D. Mute All E. Promote to Presenter or Organizer F. Share Keyboard and Mouse G. Provide Attendee with Drawing Tools H. Allow Attendee to see list of other attendees I. Allow attendee to Chat J. Send chat message directly K. Copy Address to clipboard L. Dismisses an attendee from the meeting.

17 Waiting For Organizer The attendee will see this screen if they have connected To your meeting before you start it.

18 Waiting Room Meeting has Started Screen is not being Shared

19 GoToMeeting Total Audio

20 GoToMeeting Telephone Conference Bridge Using your telephone, dial the GoToMeeting telephone number. You will be prompted to enter in the Access code followed by the # Sign You must enter in your audio pin number in order to enable muting controls for the organizer. You can toggle back and forth between telephone and VOIP Click Audio Setup to configure audio settings.

21 Audio Control Icons Audio PIN Enables Muting Controls

22 GoToMeeting Audio On a Mac Audio Pane on Mac Attendee Control Panel VOIP on a MAC You can tell if you are muted Via Icon on Grab Tab

23 GoToMeeting Preferences

24 Start Up (Preferences) Configure GoToMeeting to start up automatically when computer turns on You may choose to have you credentials remembered if you are the only person using this computer. You may opt out of being reminded of upcoming meetings and webinars.

25 General (Preferences) File Save Settings chat log location Security Settings inactivity time out Session Identity Your name as it appears on the attendee list.

26 Meetings (Preferences) Choose what pop ups are shown to the attendees Choose what pop ups are shown to the organizer Choose Interface Color

27 Recording (Preferences) Choose your Audio Preferences Do Not Record Use GoToMeeting Audio Service (Best Practice) Use your own Audio Service Choose your Video Format GoToMeeting Format Convert To Windows Media Player File See where your Recording is saved once your meeting has ended. Change where your recording is saved by clicking *Browse*

28 Integrations (Preferences) You may integrate GoToMeeting with Outlook, Lotus Notes, or your default application. GoToMeeting Tool Bar Integrates with: Word Excel Powerpoint A G2M Quick Launch Button can added to Windows Live Yahoo Google Talk Skype Microsoft Office Communicator

29 From the User Guide: Connection (Preferences)

30 Audio (Preferences)

31 GoToMeeting Menu Bar Options Access Preferences or Join a Meeting

32 Start Up (Mac Preferences) The Start up tab lets you determine whether GoToMeeting is available immediately after Startup. Remember me on this computer Remember me on this computer This checkbox enables automatic log in to GoToMeeting

33 General (Mac Preferences) Session Identity Remember your name and as displayed d in the attendee list.

34 Meeting (Mac Preferences) Decide if your attendees can view the Attendee List Decide if your attendees can Chat Create a Welcome Message that is C ea e a e co e essage a s displayed upon joining the meeting.

35 Integration (Mac Preferences) Our sofware will attempt to integrate with Your default application if this box is Checked. If it is unchecked, the text of your invitation Will be available for you to paste into The of your choice.

36 Connection (Mac Preferences) Our User Guide recommends that the customer Does not perform this connection test unless Someone from Global Customer Support advises them to do so.

37 Audio Preferences for Mac

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