PowerPoint User Guide

Transcription

1 PowerPoint User Guide Manual for the use of Novartis PowerPoint Templates September 2008

2 Introduction Novartis PowerPoint Template User Guide Within the scope of the Novartis brand reaffirmation, the Novartis PowerPoint presentation templates have been adapted according to the new Novartis brand design Menu functions have been adjusted and new ones added to make the new templates as user friendly as possible The layout of Novartis PowerPoint presentations has changed (position of logo, font size and style, etc.) The former blue background presentation was replaced by a tanned background presentation (tint of the Novartis brown) All new Novartis PowerPoint presentations should be created with the new template and all existing PowerPoint presentations (internal and external) should be converted into the new template with immediate effect This user guide will introduce you to the new Novartis PowerPoint templates and ease its use for you Contacts: For branding-related questions, visit the Novartis Brand Service website or contact the NBS team nbs@novartis.com For IT-related issues, please contact your local IT helpdesk 2 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

3 Introduction Support tools Several support tools are available: Associates who want to get a very brief introduction can consult the PowerPoint Quick Start Guide If you require information regarding design elements, please consult the Novartis PowerPoint Design Guidelines PowerPoint Quick Start Guide PowerPoint Design Guidelines For graphic designers, the PowerPoint Technical Style Guide provides information about technical specifications For a practical training, the PowerPoint Templates elearning has been developed For a quick overview, have a look at the PowerPoint Factsheet PowerPoint Technical Style Guide PowerPoint Online Training For a practical guide on how to convert slides from old to new design and how to work with non-bulleted text consult the PowerPoint Guide converting slides and the PowerPoint Guide non-bulleted text Sample presentations to get a feel for implementation and see how others work with PPt PPt Factsheet 3 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

4 2 Presentation Title Presenter Name Date Subject Business Use Only 5 Presentation Title Presenter Name Date Subject Business Use Only 2 Presentation Title Presenter Name Date Subject Business Use Only 5 New Novartis PowerPoint Templates E. Samuels 19-Dec-06 R&D Day Findings Business Use Only 2 Presentation Title Presenter Name Date Subject Business Use Only 6 Presentation Title Presenter Name Date Subject Business Use Only Introduction Elements of Novartis PowerPoint templates There are three main elements to a PowerPoint presentation: Title and agenda slides Title Arial 28pt Subtitle, Arial 18pt Date Title Arial 28pt Subtitle, Arial 18pt Date Divider Slide Section 1 Section 2 Section 3 Text/content pages Title slide Alternate title slide Agenda slide Lorem ipsum Lorem ipsum Vademecum Vademecum Lorem ipsum dolor sit amet Lorem ipsum dolor sit amet Ut wisi enim ad minim veniam, quis nostrud exerci Duis autem vel eum iriure dolor in hendrerit in vulputate velit Duis autem vel eum iriure tation ullamcorper suscipit esse molestie consequat dolor in hendrerit in vulputate lobortis nisl ut aliquip dolore magna aliquam erat velit esse molestie consequat Obortis nisl ut aliquip ex ea dolore te feugait nulla dolore magna aliquam erat commodo consequat. Ut wisi enim ad minim veniam, quis nostrud exerci tation dolore te feugait nulla Duis autem vel eum iriure dolor in ullamcorper suscipit lobortis nisl ut aliquip hendrerit in vulputate velit esse Ut wisi enim ad minim molestie consequat, vel illum Obortis nisl ut aliquip ex ea commodo consequat. Duis autem dolore eu feugiat veniam, quis nostrud exerci vel eum iriure dolor in hendrerit in vulputate velit esse molestie tation ullamcorper suscipit consequat, vel illum dolore eu feugiat lobortis nisl ut aliquip Lorem ipsum Vademecum Lorem ipsum dolor sit amet Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat dolore magna aliquam erat dolore te feugait nulla Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip Alternate agenda slide Text slide Two text box slide Text with image slide Charts and tables Sample Chart Bar Chart Bar Chart Sample Table in USD m Section 1 Section 2 Section 3 Section 4 Sample Chart Pie Chart Sample Pie Chart xxx 20 xxx xxx xxx xxx Col12 Col11 Col10 Col09 Col08 Col07 Col06 Col05 Col04 Col03 Col02 Col01 Category 1 Category 2 Category 3 Category 4 Category 5 Category Segment01 Segment02 Segment03 Segment04 Segment05 Segment06 Segment07 Segment08 Segment09 Segment10 Segment11 Segment12 A B C D E Bar chart 4 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only Table Pie chart

5 Agenda How to open a new Novartis PowerPoint presentation How to modify a title slide How to insert/modify an agenda slide How to create a new slide How to update the file-identification footer How to insert/modify text How to work with graphs, tables and org charts How to choose/change colors How to modify shapes with Novartis menu functions How to use the spell checker How to convert an existing presentation PowerPoint Best Practices Question Library & Link Compilation 5 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

6 How to open a new presentation Novartis PowerPoint Template User Guide To set up a new presentation, open the PowerPoint program, go to File and select New Novartis Presentation You can choose between several Novartis templates White background presentation including image on title slide (standard presentation) White background presentation without image on title slide Dark background presentation including image on title slide Dark background presentation without image on title slide Select between different templates (white/dark background; with/without image) 6 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

7 How to open a new presentation Use of white and dark background presentation The template with the white background should be used for all standard presentations Use the dark background version only if the white background does not work: If the auditorium requires a large scale projection in large auditoriums (>100 people) 1 Lorem Ipsum Dolores Sit Vademecum Max Example, Job Title Basel, January 18, 2007 White background template title slide without picture It is recommended to use templates including images on title slides in order to bring the reaffirmed Novartis brand to life For occasions where an image is not appropriate, plain presentations may be used 7 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only Dark background template title slide including picture 1 Please note that dark background presentations are not meant to be printed for the audience as handouts, etc.

9 How to modify a title slide Replace image/color block through template function If you have chosen a certain template, a title slide and one content slide will automatically appear To choose another image or color block for your title slide, go to the Novartis menu and choose Change > Change title/agenda slide To choose an image: Scroll through the images using the arrow below the image Or go via the Browse button and select an image from the thumbnail overview Change color/image function 9 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

10 How to modify a title slide Replace image/color block through template function You can change the color block in the same window Change > Change title/agenda slide To alter the color of the color block scroll through the Novartis colors and choose any color Click the Ok button to confirm both the image and the color of the title slide Change color/image function 10 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

11 How to modify a title slide Change logo To alter the logo, choose Change > Change logo from the Novartis menu A dialog box appears You can choose from any Novartis BU, Institute and Corporate logo by clicking on the arrow If you have found the logo you would like to have applied on your title slide, choose the Select Logo button Change logo function Note that all Novartis BU and Institute logos, except the corporate logo, will only be applied to title and agenda slides (minimum size requirements) 11 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

12 How to modify a title slide Insert title/subtitle Title slides come with text boxes for Title Subtitle Presenter, Job Title Place, Date Click to edit text on your title slide Please do not alter font size and style Title Subtitle Presenter, Job Title Place, Date Title slide (white background template) 12 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

13 How to modify a title slide Replace image manually If you would like to insert an image not available from the PowerPoint image library, you can insert it manually 1 The size of the image should measure 6.35 x cm (2.15 x 0.3 inches) Please make sure that your images meet the Novartis image world criteria. For detailed information about the Novartis image world, see the Novartis Novartis PowerPoint Design Guidelines. See page 51 how you can crop your image to the appropriate size, if necessary Further Novartis images can be downloaded at the Novartis Brand Service website 1 Warning: If once an image has been replaced manually, the PPTADDIN function will no longer be supported for this particular slide 13 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

14 How to modify a title slide Replace image manually To place your own image over the title or agenda slide image, please use the following steps: Go to Insert > Picture from File and upload the new image Place the image over the title/agenda slide image Warning: Once an image has been replaced manually, the Novartis PowerPoint menu function change color/image will no longer work for this particular slide Manual replacement of image 14 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

15 How to modify a title slide Integration of Internal logos on title/agenda slides Internal logos can be added to PowerPoint presentations On title and agenda slides, it is recommended to put internal logos either on the color block or where the image usually is located 1 Instead, you may also include internal logos at the bottom right corner on title/agenda slides Make sure that the internal logo is aligned with the Novartis logo The size of the internal logo can vary, depending on its shape. Headline Text Subtitle Presenter, Job Title Place, Date Sample Title Chart Subtitle Presenter, Job Title Place, Date Headline Text Subtitle Presenter, Job Title Place, Date 1 Internal logos need to be inserted manually 15 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

16 How to modify a title slide Integration of Internal logos on content pages On content slides, the internal logo can optionally appear if really needed in the upper right corner Make sure that the logo meets the alignment with the S from the Novartis logo at the bottom right corner and the upper title text line as indicated in the sample Lorem ipsum Dolores sub mates Acumsan et iusto odio dignissim qui blandit praesent luptatum Ril delenit augue duis dolore te feugait nulla facilisi Lorem ipsum dolor sit amet Consectetuer adipiscing elit, sed diam nonummy nibh Euismod tincidunt ut laoreet dolore magna aliquam erat volutpat 7 Presentation Title Presenter Name Date Subject Business Use Only 16 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

18 How to insert/modify an agenda slide What can agenda slides be used for? Agenda slides can be used to divide chapters within your PowerPoint presentation One section of your agenda slide will be highlighted in order to announce the chapter that will follow To insert an agenda slide, choose Insert from the Novartis menu function and go to Insert title/agenda slide Insert title/agenda slide function Choose the section that will follow from the scroll down menu. This section will be highlighted on your agenda slide. For longer agendas (more than six sections), choose New Agenda slide long without image 18 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

19 How to insert/modify an agenda slide Create and modify agenda slides Choose any image from the image library, included in the Novartis PowerPoint template function by Scrolling through the many images available, using the arrow below the image Or going via the Browse button and select an image from the thumbnail overview Choose the Ok button confirm You can either insert a new agenda slide for each chapter or copy an existing one and highlight the following chapter manually 1 To change the image/color block of an existing agenda slide, choose change color/image Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 Agenda Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Agenda slide with 6 sections, including image Agenda 15 Presentation Title Presenter Name Date Subject Business Use Only 1 You can either choose different images/color blocks for each agenda slide or use the same 19 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only Agenda slide with 12 sections, without image

21 How to create a new slide Insert and duplicate slides To create a new content slide, choose Insert Novartis Slide from the Insert menu You will then need to insert a text box (either main text or free text). See page 25 and 26 for details To duplicate an existing slide, select the slide and choose Duplicate from the Edit menu or press Ctrl and D Insert Novartis Slide function 21 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

23 How to update the file-identification footer A file-identification footer is included in each content slide of your PowerPoint presentation To update the presentation identification at the lower left corner of the slide, choose Update Footer from the Novartis menu Update Footer function A dialog box opens to edit the fileidentification footer and choose the confidentiality classification Please do not alter the (#), since this is a PowerPoint formula which is automatically replaced by the page number 23 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

25 How to insert and modify text Insert Main Text To insert text, choose Insert Main Text from the Novartis Menu A text box in the top left corner will be inserted To alter the slide layout from one column text to two, choose Slide Layout from the Format menu and select Title and 2-Column Text Insert Main Text function 25 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

26 How to insert and modify text Insert Free Text Choose Insert Free Text from the Novartis menu to insert a text box at any position you choose on the slide A text box will be inserted as soon as you position the cursor and press the left mouse key Free text is especially useful for captions; for captions it is recommended to change the font to 9 pt bold Insert Free Text function 26 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

27 How to insert and modify text Insert footnote To insert a footnote, choose Insert > Insert Footnote from the Novartis menu A footnote reference at the current cursor position in the textbox and a footnote text box will be inserted 1 Footnotes are formatted in Arial 12pt, in italics Insert footnote function 1 Please use Shift + Enter to add lines to the footnote 27 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

28 How to insert and modify text Insert source To Insert a source, choose Insert > Insert Source from the Novartis menu A pre-formatted text box for information on data-sources is created (shared with the footnote text box, if there are footnotes on the slide) 1 Sources are formatted in Arial 12pt, in italics Insert Source function 1 Please use find + replace command to change Source to your local language 28 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

30 How to work with graphs, tables and org charts Insert a new graph To Insert a graph, choose Insert Novartis Graph from the Novartis menu Then select the appropriate graph from the menu A chart with sample data and a title in Arial 20 pt will appear To change data, double click on the chart to open the data sheet and change the data manually Selection of Novartis graphs (Insert Novartis Graph function) 30 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

31 How to work with graphs, tables and org charts Sample graphs Charts in the template are automatically formatted to the Novartis color palette plus some additional colors that fit into the Novartis color family, created exclusively for PowerPoint usage Sample Chart Bar Chart Bar Chart Sample Chart Bar Chart Bar Chart Sample Chart Pie Chart Pie Chart A B C D E xxx xxx xxx xxx xxx Col1 Col2 Col3 Col4 Col5 Col6 Col7 Col8 Col9 Col10 Col11 Col xxx 20 xxx xxx xxx xxx Col12 Col11 Col10 Col09 Col08 Col07 Col06 Col05 Col04 Col03 Col02 Col Segment01 Segment02 Segment03 Segment04 Segment05 Segment06 Segment07 Segment08 Segment09 Segment10 Segment11 Segment A B C D E 2 Presentation Title Presenter Name Date Subject Business Use Only 5 Presentation Title Presenter Name Date Subject Business Use Only 6 Presentation Title Presenter Name Date Subject Business Use Only Sample bar chart (horizontally) Sample bar chart (vertically) Sample pie chart Sample Chart Line Chart Sample Chart Line Chart Sample Chart Area Chart Line Chart Line Chart Area Chart Axis Title unit of measure 300 Y series Y series Linear (Y series 1) Axis Title unit of measure Axis Title Axis Title unit of measure unit of measure Left axis line Right axis line Area12 Area11 Area10 Area08 Area07 Area06 Area05 Area04 Area03 Area02 Area01 8 Presentation Title Presenter Name Date Subject Business Use Only 7 Presentation Title Presenter Name Date Subject Business Use Only 9 Presentation Title Presenter Name Date Subject Business Use Only Sample line chart Sample line chart Sample area chart 31 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

32 How to work with graphs, tables and org charts Insert an existing graph/existing data You can also import an Excel chart into your PowerPoint presentation The easiest way to import a chart into your presentation is to copy the data in the data section To copy data into the chart, doubleclick on the chart to open up the data sheet and paste your data into it 1 The chart will automatically be updated based on your data Pie chart with data sheet (Insert Novartis Graph function) Note: When importing Excel charts into a PowerPoint presentation, you may have to recolor the chart manually 1 You can add or delete segments of the datasheet 32 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

33 How to work with graphs, tables and org charts Modify a graph To resize a chart double-click on the chart to open up the charting feature use the handles to resize it To change thickness of bars Double-click on the chart Double-click on any bar The Format Data Series menu will appear Click on Options Beside Gap Width increase the number to make the bars thinner or bigger Bar chart and format Data Series dialogue box (Insert Novartis Graph function) You can modify all other elements of a chart via the Format Data Series menu 33 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

34 How to work with graphs, tables and org charts Insert a table To insert a table, go to the Novartis menu, choose insert and select Insert table A table including a sample title ( in USD m ) will appear on your slide Sample Table in USD m Category 1 Category 2 Category 3 Category 4 Section 1 Section 2 Section 3 Section 4 You can add text into the cells Category 5 Category 6 Text is automatically styled when typed into the table 5 New Novartis PowerPoint Templates E. Samuels 19-Dec-06 R&D Day Findings Business Use Only SampleNovartis table (Insert table function) To delete or add rows/cells, mark a certain row/cell in your table, press the right mouse button and choose the function you wish to proceed with 34 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

35 How to work with graphs, tables and org charts Insert and modify an organization chart To insert an organization chart, go to the Novartis menu, choose insert and select Insert Org Chart How to work with graphs, tables and org charts Sample org chart Sample Org Chart An organization chart including a Title will appear on your slide You can add text into the boxes Text is automatically styled when typed into the boxes 31 Presentation Title Presenter Name Date Subject Business Use Only Sample Novartis organization chart (Insert Org Chart function) Note that you have to delete or add boxes and connecting lines manually 35 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

37 How to choose and change colors Novartis colors and their tints The Novartis PowerPoint templates are programmed with seven colors and their tints 1 Titles, text, bullets and charts are automatically formatted to this palette Avoid using colors other than Novartis colors in your presentation. Also, do not use the Novartis blue, which is exceptionally used for the Novartis logo. 1 Exception: there are additional colors added to charts with more than seven elements 37 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

38 How to choose and change colors Pick from Novartis colors To (re)color background or text, use the Pick from Novartis colors function in the Novartis menu after you have selected the text or shape you would like to (re)color You can choose any Novartis color and its tints as well as beige, white and black Choose any color and select Background or Text in the Apply to section in the left bottom corner Confirm by choosing the Select Color button Color palette (Pick from Novartis colors function) 38 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

39 How to choose and change colors Apply same color If you would like to apply the color of an object to others, you can do so by choosing the Apply same color function from the Novartis menu This function applies the color attributes of the object selected first to all objects selected at the same time Apply Same Color function 39 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

41 How to modify shapes with Novartis menu functions Apply same size You can apply the size of an object, e.g. a rectangle, to other objects by choosing the Apply same size function from the Novartis menu A dialogue box opens that allows the size of one or more objects to be changed based on the height and/or width of the object that was selected first Apply Same Size function 41 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

42 How to modify shapes with Novartis menu functions Harmonize arrows To harmonize arrows of different lengths and widths, choose Harmonize Arrows from the Novartis menu The angle of the selected arrows will be adjusted Original arrows Arrows, after function has been applied Harmonize Arrows function 42 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

44 How to use the spell checker Set language To change the spell-checker settings to the Novartis standard English, choose Set Language to US English from the Novartis menu With the button Set language to Local you can change the spell-checker language back to your local language (as set in the system) The spell-checker will be applied to all of the slides in your PowerPoint presentation by underlining in red misspelled words or words not found in the dictionary Set Language to US English function Set Language to Local function The automatic spell-checker can be activated/deactivated under Tools > Options > Spelling and Style > Check spelling as you type 44 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

46 How to convert an existing presentation Change Background (Template) To convert an existing presentation ( old template) into the new template, use the Change Background (Template) function from the Novartis menu See next page for further steps Change Background (Template) function 46 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

47 How to convert an existing presentation Change Background (Template) Choose a template from the Slide Design pane on the right side of your screen Activate Apply to All Slides if you want to convert all slides To make sure that your presentation is converted properly, you need to go through the entire presentation and reapply the slide layout to every slide (please be aware of limitations of design conversion) You may also copy your presentation and paste it into a new Novartis presentation with the preferred background 47 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only Format Slide Layout function

49 PowerPoint Best Practices How to deal with formats and file size Color Format Images must be saved in RGB format, not CMYK. Most computers will not see a CMYK image, which will instead appear as a red X in the image box File Format JPGs are the preferred image format because they are the smallest file size and therefore the most convenient to use See page 57 how to compress pictures Presentation File Size The file size of a presentation depends on the number and resolution of pictures used Pictures with a resolution between 75dpi and 96dpi is a good balance of image quality and file size By compressing pictures (see page 57) you can reduce the file size of your presentation 49 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

50 PowerPoint Best Practices How to resize pictures To resize a picture without distorting it push or pull the image from the corner handles, not the side (top, bottom, right or left) handles Incorrect sizing can result in a picture that looks distorted Correct resizing method You may also define a certain size by double-clicking the picture and set the height or width in the Size menu. Make sure that the Lock aspect ratio is selected. 50 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only Incorrect resizing method

51 PowerPoint Best Practices How to crop pictures Novartis images should generally be used in a horizontal orientation (see Core Principles & Elements Style Guide for more information) If you would like to use individual images for title/agenda slides, you may have to crop your image The size of Novartis PowerPoint title/agenda slide images is 6.35 x cm (2.5 x 8.4 inches) To crop an image Go to View > Toolbars and choose the Picture toolbar from the menu Crop in on the side(s) that needs to be adjusted 51 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only Intended crop Cropped image

52 PowerPoint Best Practices How to align pictures Align the top of images always with the top of the capital letters of the first line of text The right side of the image should be flush with the slide edge Exception: If the image is a screenshot, logo, or other graphic that would look inappropriate flush with the edge; in this case, alignment with the logo S is recommended 52 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

53 PowerPoint Best Practices How to align pictures When placing multiple images in a horizontal row, align the left edge of the first image with the bullet (in case you don t have bullets: align with the text) 1 Always add a white line between two or more pictures 1 To distribute images horizontally, choose Align and Distribute > Distribute horizontally from the Draw menu 53 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

54 PowerPoint Best Practices How to align pictures When placing multiple images vertically, the top image should align with the top of the capital letters of the first line of text and all images should be the same width. Also add a white line between two or more pictures placed vertically 54 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

55 PowerPoint Best Practices How to work with text Text in Novartis PowerPoint templates is already styled in the correct font, color and size (tested for optimum readability) Text is automatically styled when typed or pasted into a slide One way to make your presentation brief and dynamic is to avoid using too much text on one page, and to ensure that the text is easily legible to the audience No punctuation is used at the end of each point with lists of bullet points. The normal rules of punctuation apply when each bullet point is a longer text with multiple sentences, including use of a period at the end of the bullet point. 55 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

56 PowerPoint Best Practices How to work with text Text should never be smaller then 14pt for small scale projections (white background presentations) or print For larger scale projections text should never be smaller than 18pt 1 If there is too much text on one slide, either edit to reduce or spread it over two ore more slides Novartis PowerPoint Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat - Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illum dolore eu feugiat nulla facilisis at vero eros et accumsan et iusto odio dignissim qui blandit praesent luptatum ril delenit augue duis dolore te feugait nulla facilisi - Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat - Cum soluta nobis eleifend option congue nihil imperdiet doming id quod mazim placerat facer possim assum 45 Presentation Title Presenter Name Date Subject Business Use Only Avoid too much text 1 Exceptions: Footnotes and sources (12 pt, in italics) and captions (9 pt, bold) 56 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

57 PowerPoint Best Practices How to compress images It is highly recommended to compress the pictures in your presentation to make the file size smaller To compress images/pictures Select a picture in your presentation Choose Format > Picture Choose the Compress button Select All pictures in document and tick Compress pictures and Delete cropped areas of pictures You can choose the resolution for Print (200dpi) or Web/Screen (96dpi) Compress images tool Press OK to confirm 1 1 You will be reminded that the quality of the pictures might be reduced. Click apply to accept 57 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

58 PowerPoint Best Practices How to print a presentation You can print your presentation as Slides, Handouts, Notes Pages and as an Outline View Go to File > Print and choose your preferred printing option If you would like to print out handouts, you can choose how many slides per page should be printed (1, 2, 3, 4, 6, 9) Use the Novartis function Fix Grayscale Print if you want to print your presentation in grayscale (especially useful for dark background presentation) 58 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

59 PowerPoint Best Practices How to use animations It is recommended not to use animations at all in your presentation If you still would like to use animations, make sure that you only use effects that are subtle and moderate Avoid using animations that are too fancy (e.g. Boomerang or Spin Wheel) 59 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

60 PowerPoint Best Practices Presentations Don ts Do not create new presentations using any old templates or mix old template slides with new ones Do not use colors other than Novartis colors whenever possible (exception: graphs with more than six categories) Do not alter the Novartis logo in any way: neither reposition nor resize the logo Do not replace the Novartis logo by any other logo Do not use other PowerPoint templates than the ones with white and dark background 60 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

62 Question Library General questions regarding the new PowerPoint templates Are there some new Novartis menu functions? Is this the only support tool for the new Novartis PowerPoint templates? How can I open a new PowerPoint presentation template? Template versions Is there only a single Novartis PowerPoint template? When do I have to use the white background presentation? For what occasions is the dark background presentation meant to be used? Can I use a presentation without an image on the title slide? 62 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

63 Question Library Title and agenda slides How can I replace a title/agenda slide image automatically? Do I have to use exclusively images from the Novartis Image library? How can I replace a title/agenda slide image with an individual image, not from the Novartis image library? How can I replace the color of the title slide color block? Can I include another Novartis logo than the corporate logo into my PowerPoint presentation? How can I replace the logo on the title/agenda slide? Can I include an internal logo on PowerPoint slides? What function do I have to use to create an agenda slide? Do I have to create a new agenda slide for each section of my PowerPoint presentation? Content slides How can I create a new slide? How can I duplicate an existing slide within my presentation? 63 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

64 Question Library File-identification footer How can I update the file-identification footer at the lower left corner of each slide? What does the # stand for? Formatting text How can I insert text? How can the slide layout from one column text be altered to the 2-column text layout? To position text anywhere on the slide e.g. to add captions, how should I proceed? How can I insert a footnote? What font size and style will footnotes have? How can sources be included? What font size and style will sources have? 64 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

65 Question Library Graphs How can I insert a graph? What font size does a chart title has to be written in? How can graph data be changed? What colors are used for graphs within Novartis PowerPoint presentations? How can an existing chart or data from an existing chart be imported into a PowerPoint presentation? How can I resize a chart? Can the thickness of bars be changed? How can elements (e.g. data labels, axis) of a graph be modified? Tables How can a table be inserted? Do I have to format the text myself? How can I delete or add rows and cells of a table? Org charts How can an org chart be inserted into a PowerPoint presentation? 65 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

66 Question Library Novartis colors What colors should be used for Novartis PowerPoint presentations? Can I use other than Novartis colors? Am I allowed to use the Novartis blue? Is there a specific tool to color background and text? Formatting shapes How can I apply a certain color from one object to others? How can I apply the size of a certain object to others? Is there a function with which arrows can be harmonized? Spell checker How can the spell checker be used in PowerPoint? Converting presentations How can I easily convert an existing presentation into the new Novartis PowerPoint templates? Is there a function with which I can transfer a white background presentation into the one with the dark background? 66 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

67 Question Library PowerPoint Best Practices formats What format should pictures have? Why should JPGs be preferred as images? How can I compress images in order to reduce the file size? PowerPoint Best Practices pictures How can the size of pictures be changed? How can pictures be cropped? What is the size of a Novartis PowerPoint title/agenda slide image? Where do I have to position images on content pages? How should I place multiple images horizontally within one slide? How should I place multiple images vertically within one slide? 67 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

68 Question Library PowerPoint Best Practices text Will text automatically be styled when I type it in the presentation slide? Do I have to use punctuation at the end of a each point with lists of bullet points? What is the minimum size for white background presentations? Does the minimum size for white background presentations also apply to dark background presentations? What can I do if there is too much text on a slide to observe the minimum font size? PowerPoint Best Practices printing options How can a presentation be printed? Can I print hand-outs with several slided per page? How should dark background presentations be printed? 68 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

69 Link Compilation Other PowerPoint Guides Novartis PowerPoint Design Guidelines PowerPoint Quick Start Guide PowerPoint User Guide PowerPoint Technical Style Guide PowerPoint Templates elearning PowerPoint Factsheet PowerPoint Guide converting slides PowerPoint Guide non-bulleted text Sample Presentations Guidelines Core Brand Elements & Principles style guide Novartis Brand Service (NBS) NBS Website: NBS hotline: IT-related issues Please contact your local IT-helpdesk 69 PowerPoint User Guide Novartis Presentations September 2008 Business Use Only

70 Thank you