Google Forms. Table of Contents

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2 Table of Contents What is a Google Form?...3 Create the Form...4 Rename the Form...5 Multiple Choice Question...5 Additional Question Types...6 Additional Content Options...8 Add Collaborators to the Form...8 Customize the Form...9 Change the Form Color or Theme...9 Add-ons...10 Install an Add-on...10 Set Response Location...11 Receive Notifications...12 Send Options the Form...13 Link to the Form...13 Embed the Form in a Website or Blog...13 View the Responses...14 View the Summary of Responses...14 View Individual Responses...14 View Responses in a Spreadsheet...14 Download Responses as a CSV File...15

3 What is a Google Form? A Google Form is an online tool that collects information and organizes the results in real time. Google Forms can be a great tool to gather information from staff, community members, parents, and the general public. How can be used: Surveys Quizzes Sign-ups Checklists Inventory Evaluations Scheduling Fun stuff RSVP s, parties, field trips, etc Additional features in : Add or customize a theme Add a new color or image Four ways to manage responses Summary Individual responses As a spreadsheet Download as a CSV file With, you just create, customize, send, & view the results. 3

4 Create the Form 1. Log into your NISD Gmail account. 2. In the top right corner of the Gmail window, click the Apps Grid. 3. Select Drive. 4. In the top left corner of the Drive window, click the NEW button. 5. Select. NOTE: If you do not see, select More, then select. 4

5 Rename the Form 1. In the top left corner, click Untitled form to change the name of the form. 2. Enter a New Form Name. 3. If desired, enter a description or instruction in the Form description. Multiple Choice Question The first question in your form has been added automatically as a multiple choice question. Multiple choice questions are used for questions that only have one answer. 1. Click Untitled Question. 2. Type the Question. 3. To edit the list of responses, click Option Type the first Response. 5. To add an additional option, press the Enter key or click Add option. 6. Type the next Response. 7. Repeat Steps 5-6 until all the responses have been entered. 8. To copy the question and answers, click the Duplicate icon. 9. To remove the question and answers, click the Delete icon. 10. To require users to answer a question, click the Required slider to the On position. 5

6 Additional Question Types There are a variety of different question types. This guide will provides a basic description and example of how the question is presented to a user. 1. To select different question formats, click the Drop-down menu. 2. Select the desired Question Type: Short answer: used for a single line of text. Paragraph: used to capture answers, descriptions, and paragraphs of text. Checkboxes: used for questions that have more than one answer. 6

7 Dropdown: used for questions that only have one answer on a page with limited space. Linear scale: used to judge opinions, knowledge, and scaled answers. Multiple choice grid: similar to a linear scale with multiple questions using the same scale. Date: used to record a date. Time: used to record a time. 7

8 Additional Content Options Forms allows creators to add titles, photos,video and sections. Content is added by clicking the icons to the right of the active question. To add a question, click the Add question button. To add a title to a page or section, click the Add Title icon. To add an image, click the Add Image icon. To add a video, click the Add Video icon. To add a new section, click the Add Section icon. Add Collaborators to the Form now harnesses the advantages of collaboration in the planning stages along with reviewing the results. Collaborators can edit, update, add and delete questions and other content within the form. 1. To add a collaborator, in the top right corner of the Form, click the More icon. 2. Click Add collaborators... A new box will appear to add addresses. 3. In the Invite People: field, enter an address of the staff member you wish to collaborate with. 4. Verify Can edit is Selected. 5. If you wish to notify the user that the Form has been shared with them for editing, ensure the box next to Notify People is Checked. 6. Click Send. NOTE: Because of sharing restrictions, collaborators are limited to NISD staff with a District account. 8

9 Customize the Form allow users to change the appearance, functionality, storage location, and many other options for each form. Change the Form Color or Theme 1. To change the form color, click the Color Palette icon. 2. Select the desired Color from the swatches provided, Or 3. Select a theme by clicking the Theme icon. 4. From the left menu, select a theme Category. 5. On the right, scroll through Theme options. 6. Click the desired Theme. 7. Click Select. NOTE: Users can also upload a saved image or select an image from their existing photo albums. 9

10 Add-ons Add-ons are pieces of computer code created by third parties, designed to give Google forms extra powers. Google Add-ons can be found in Google Docs, Spreadsheets, and Forms. Each app has unique Add-ons related to the specific app. While this guide does not cover how to use specific Add-ons, instructions on how to install an Add-on are provided. For additional help, please reach out to your campus Technology Support Specialist or Technology Training & Development at ext Install an Add-on 1. Within the Form, in the top right corner, click the More icon. 2. Select Add-ons. A window with Add-ons will pop up. 3. Browse and select the desired Add-on. 4. Click the + FREE button to install the Add-on into the Form. 5. Some Add-ons will require additional permissions; to use the Add-on, click Allow. The form will reload and the Add-on is now integrated into the form. 6. To edit the Add-on, in the top right corner of the Form, click the Add-ons button. 7. Select the Add-on to edit. 10

11 Set Response Location integrates seamlessly with Google Sheets. The real power behind resides in the Sheets integration. The majority of the time, users will create a separate Sheet for each form. On rare occasions, a user may wish to add the responses to an existing spreadsheet. accomodates both situations. 1. From the Form, click the Responses tab. 2. Click the More icon. 3. Click Select response destination. 4. Select desired Destination Option: Create a new spreadsheet (in Google Sheets for responses). Select existing spreadsheet. 5. Click CREATE. 11

12 Receive Notifications gives users the option to receive an notification when the form has been submitted. 1. To turn on notifications, in the top right corner of the Form, click the RESPONSES tab. 2. Under the RESPONSES tab, click the More icon. 3. Click Get notifications for new responses. A check mark will appear next to the menu option to indicate it is turned on. NOTE: If there are multiple collaborators, each person will need to turn on notifications if they wish to receive notifications. 12

13 Send Options the Form 1. In the top right corner of the form, click Send. 2. If you wish to collect the NISD username, check the Automatically collect respondent s Northside ISD username box. NOTE: Only Northside usernames can be collected; respondents outside of the district will not have access to the form when this option is selected. 3. In the To field, enter the Recipients addresses. 4. In the Subject field, enter a Subject line. 5. In the Message field, type your Desired message. 6. Click Send. Link to the Form If you want to share a form through a chat or message, you can get a link to the form. 1. In the top right corner of the form, click Send. 2. Select the Link icon. 3. Click Copy. 4. Paste the Link in desired location. Embed the Form in a Website or Blog 1. In the top right corner of the form, click Send. 2. Select the Embed icon. 3. Click Copy. 4. Paste the HTML code in desired location. 13

14 View the Responses You can see the responses to your form in 4 ways: As a summary As individual responses In a spreadsheet As a downloaded CSV file View the Summary of Responses 1. From the top of the form, click RESPONSES. 2. Click SUMMARY. View Individual Responses 1. From the top of the form, click RESPONSES. 2. Click INDIVIDUAL. 3. To move between responses, click Previous response or Next response icons. View Responses in a Spreadsheet 1. From the top of the form, click RESPONSES. 2. To view the responses in a spreadsheet, click the View responses in Sheets icon. The spreadsheet will open. 14

15 Download Responses as a CSV File 1. From the top of the form, click RESPONSES. 2. Click the More icon. 3. Select Download responses (.csv). 15